DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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HEALTHSTREAM, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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HEALTHSTREAM, INC.
209 10TH Avenue South, Suite 450
Nashville, Tennessee 37203
(615) 301-3100
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held May 28, 2009
Dear Shareholder:
On Thursday, May 28, 2009, HealthStream, Inc. will hold its 2009 annual meeting of
shareholders at 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203. The
meeting will begin at 2:00 p.m., Central Daylight Time.
We welcome shareholders that own our common stock at the close of business on April 2, 2009 to
vote at this meeting. At the meeting, we will consider the following proposals:
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to elect two (2) persons nominated by the board of directors as Class
III directors to hold office for a term of three (3) years or until their
respective successors have been duly elected and qualified; |
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to ratify the appointment of Ernst & Young LLP as the Companys
independent registered public accounting firm for the fiscal year ending December
31, 2009; and |
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to transact such other business as may properly come before the meeting
or any postponement or adjournment of the meeting. |
Our 2008 Annual Report to Shareholders is being mailed to shareholders with this proxy
statement. The annual report is not part of the proxy solicitation materials. Cameras and recording
devices are not permitted at the meeting. Street name holders will need to bring a copy of a
brokerage statement reflecting stock ownership as of the record date. For more detailed directions
on how to be able to attend the meeting and vote in person, please call (615) 301-3100.
Whether or not you plan to attend the meeting, please complete, date, sign, and return as
promptly as possible the enclosed proxy in the accompanying reply envelope, or vote by telephone or
via the internet. Shareholders who attend the meeting may revoke their proxies and vote in person
even if you have previously signed and returned your proxy.
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By Order of the Board of Directors,
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Robert A. Frist, Jr. |
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Chief Executive Officer |
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Nashville, Tennessee
April 29, 2009
PROXY STATEMENT
TABLE OF CONTENTS
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INFORMATION ABOUT THE ANNUAL MEETING AND VOTING
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of
Shareholders To Be Held on May 28, 2009: The Company Proxy Statement, Proxy Card and 2008
Annual Report to Shareholders are available to registered shareholders at
http://www.envisionreports.com/hstm and are available to beneficial shareholders at
http://www.edocumentview.com/hstm.
What is the Purpose of the Annual Meeting?
At HealthStreams annual meeting, shareholders will act upon the election of two (2) persons
nominated by the board of directors as Class III directors, the ratification of the appointment
of Ernst & Young LLP as our independent registered public accounting firm for the fiscal year
ending December 31, 2009, and any other matters that may properly come before the meeting. In
addition, our management will respond to questions from shareholders.
What are the Board of Directors Recommendations?
Our Board of Directors recommends that you vote:
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FOR the election of each of the nominees set forth in this proxy statement to serve
as directors on our Board of Directors; and |
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FOR the ratification of the appointment of Ernst & Young LLP. |
If you complete and properly sign the accompanying proxy card and return it but do not specify
your vote, the proxy will be voted in accordance with the recommendations of the Board of
Directors set forth above. Further, if any other matter properly comes before the Annual
Meeting or any adjournment or postponement thereof, the proxy holders will vote as recommended
by the Board of Directors, or, if no recommendation is given, in their own discretion.
Who May Attend the Annual Meeting?
Shareholders of record on April 2, 2009 may attend the meeting. Street name holders will need
to bring a copy of a brokerage statement reflecting their ownership of our common stock as of
the record date. Cameras and recording devices are not permitted at the meeting.
Who is Entitled to Vote at the Annual Meeting?
The Board of Directors has fixed the close of business on Thursday, April 2, 2009 as the record
date. Shareholders of record of our common stock at the close of business on April 2, 2009 may
vote at this meeting.
As of the record date, there were 21,382,055 shares of our voting common stock outstanding.
These shares were held by 2,614 holders of record. Every shareholder is entitled to one vote
for each share of common stock the shareholder held of record on the record date.
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Who is Soliciting My Vote?
This proxy solicitation is being made and paid for by HealthStream. In addition, we have
retained ComputerShare, Georgeson Shareholder and Corporate Election Services to assist in the
solicitation. We will pay these entities an aggregate of approximately $2,500 plus
out-of-pocket expenses for their assistance. Our directors, officers and other employees not
specially employed for this purpose may also solicit proxies by personal interview, mail,
telephone or facsimile. They will not be paid additional remuneration for their efforts. We
will also request brokers and other fiduciaries to forward proxy solicitation material to the
beneficial owners of shares of the common stock that the brokers and fiduciaries hold of
record. We will reimburse them for their reasonable out-of-pocket expenses.
On What Matters May I Vote?
You may vote on the election of two (2) persons nominated by the board of directors as Class
III directors to our board of directors and the ratification of the appointment of Ernst &
Young LLP as our independent registered public accounting firm for the fiscal year ending
December 31, 2009.
How Do I Vote?
Your vote is important. Whether or not you plan to attend the meeting in person, we urge you
to submit your voting instructions to the proxy holders as soon as possible by completing,
signing, dating, and promptly returning the enclosed proxy card in the enclosed prepaid
envelope provided or by voting by telephone or Internet as described below. If you complete and
properly sign the accompanying proxy card and return it in the enclosed prepaid envelope, your shares will be voted as you direct. If you return your signed proxy card but do not mark the
boxes showing how you wish to vote, your shares will be voted FOR the proposals. You have the
right to revoke your proxy at any time before the meeting by:
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notifying our Senior Vice President, General Counsel and Secretary, Kevin OHara,
at 209 10th Avenue South, Suite 450, Nashville, TN 37203; |
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voting in person; or |
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duly submitting a proxy bearing a later date. |
Can I Vote by Telephone or the Internet?
Yes, if you are a registered shareholder you may vote by telephone or the Internet by following
the instructions included with your proxy card. The deadline for shareholders of record to
submit voting instructions by telephone or the Internet is 11:59 p.m. Eastern Daylight Savings
Time on May 27, 2009.
If your shares are held by your broker, often referred to as in street name, you may submit
voting instructions by telephone or electronically through the Internet as instructed on your
proxy card. The deadline for street name holders to submit voting instructions by telephone
or the Internet is 11:59 p.m., Eastern Daylight Savings Time, on May 27, 2009.
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How Will Voting on Any Other Business be Conducted?
We do not know of any business to be considered at the 2009 annual meeting other than the
election of two (2) Class III directors to our board of directors and the ratification of the
appointment of Ernst & Young LLP as our independent registered public accounting firm for the
fiscal year ending December 31, 2009. If any other business is presented at the annual meeting,
your signed proxy card gives authority to Robert A. Frist, Jr., our Chief Executive Officer,
and Gerard M. Hayden, Jr., our Chief Financial Officer, or either of them, to vote on such
matters at their discretion.
What is a Quorum?
A quorum is a majority of the outstanding shares. The shares may be present at the meeting or
represented by proxy. There must be a quorum for business to be conducted at the meeting.
Proxies received but marked as abstentions and broker non-votes will be included in the
calculation of the number of shares considered to be present at the meeting.
What Vote is Required to Approve Each Item?
Each of the director nominees must receive affirmative votes from a plurality of the shares
voting to be elected.
The ratification of the appointment of Ernst & Young LLP as the Companys independent
registered public accounting firm for the fiscal year ending December 31, 2009 must receive
affirmative votes from a majority of the shares voting to be approved.
What if I Abstain from Voting?
If you attend the meeting or send in your signed proxy card but abstain from voting on the
proposal, you will be counted for purposes of determining whether a quorum exists. So long as a
quorum is present, not voting will have no effect on whether either proposal is approved.
How do I Vote My Shares if They are Held in the Name Of My Broker (Street Name)?
If your shares are held by your broker, often referred to as in street name, you will receive
a form from your broker seeking instruction as to how your shares should be voted. The NASDAQ
Global Market (NASDAQ) rules provide that brokers and nominees may not exercise their voting
discretion on certain non-routine matters without receiving instructions from the beneficial
owner of the shares. Therefore, if you do not issue instructions to your broker, your broker is
not allowed to exercise his or her voting discretion on certain non-routine matters and will
return a proxy card with no vote (the non-vote) on the non-routine matter. In cases of a
broker non-vote, the vote is treated as a vote against the related matter. For the remainder
of issues, including election of directors and ratification of the independent registered
public accounting firm, absent receiving instructions from you, your broker will vote your shares at his or her discretion on your behalf.
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What is the Effect of a Broker Non-Vote?
A broker non-vote is treated as a vote against certain non-routine matters. Because directors
are elected by a plurality of the votes cast by shareholders represented and entitled to vote
at the Annual Meeting, non-votes are not considered in the election and because the
independent registered public accounting firm is ratified by a majority of the votes cast by
shareholders represented and entitled to vote at the Annual Meeting, non-votes are not
considered in the ratification.
Who Will Count the Votes?
A representative of our transfer agent, ComputerShare, Canton, Massachusetts, will count the
votes and act as inspector of elections.
Where Can I Find the Voting Results?
We will announce the voting results at the Annual Meeting. We also will report the voting
results in our Quarterly Report on Form 10-Q for the second quarter of fiscal year 2009, which
we expect to file with the Securities and Exchange Commission, or the SEC, in August 2009.
When are Shareholder Proposals Due in Order to be Included in Our Proxy Statement for the 2010
Annual Meeting?
Any shareholder proposals to be considered for inclusion in next years proxy statement must be
submitted in writing to Secretary, HealthStream, Inc., 209 10th Avenue South, Suite
450, Nashville, Tennessee 37203, prior to the close of business on December 30, 2009.
When are Other Shareholder Proposals Due?
Our Bylaws contain an advance notice provision that requires that a shareholders notice of a
proposal to be brought before an annual meeting must be timely. In order to be timely, the
notice must be addressed to our Secretary and delivered or mailed and received at our principal
executive offices not less than 120 days prior to the first anniversary of the date this notice
of annual meeting was provided to shareholders.
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How Can I Obtain Additional Information About the Company?
We will provide an electronic version of our Annual Report on Form 10-K for the year ended
December 31, 2008, excluding certain of its exhibits, on our website at www.healthstream.com,
or we will provide a copy without charge to any shareholder who makes a written request to
Investor Relations Department, HealthStream, Inc., 209 10th Avenue South, Suite 450,
Nashville, Tennessee 37203 or an oral request by calling (615) 301-3237. The Companys Annual
Report on Form 10-K and various other filings also may be accessed on the Internet at
www.healthstream.com or www.sec.gov. A copy of our Annual Report on Form 10-K for the year
ended December 31, 2008, excluding certain of its exhibits, is being mailed with this proxy
statement.
Can I Communicate Directly with Members of the Companys Board of Directors?
Yes, shareholders may communicate with any of the Companys directors by writing to them c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
Shareholders may also communicate with our directors by sending an email to
boardofdirectors@healthstream.com. Shareholders may communicate with the chair of any board
committee by sending an email to auditchair@healthstream.com (Audit Committee),
nomgovchair@healthstream.com (Nominating and Corporate Governance Committee) or
compchair@healthstream.com (Compensation Committee), or with our outside directors as a group
by sending an email to outsidedirectors@healthstream.com. Our Compliance Officer, Kevin
OHara, reviews all such correspondence and regularly forwards to the Board a summary of all
such correspondence and copies of all correspondence that, in the opinion of the Compliance
Officer, deals with the functions of the Board or committees thereof or that he otherwise
determines requires their attention. Concerns relating to accounting, financial reporting,
internal controls or auditing matters are immediately brought to the attention of the Companys
Audit Committee and handled in accordance with procedures established by the Audit Committee.
Who Should I Contact if I Have Questions?
If you have any questions about the Annual Meeting or these proxy materials, please contact
Kevin OHara, our Senior Vice President, General Counsel and Secretary, or Mollie Condra, our
Associate Vice President of Communications, Research and Investor Relations, at 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203, (615) 301-3100. If you
are a registered shareholder and have any questions about your ownership of our common stock,
please contact our transfer agent, ComputerShare, at 250 Royall Street, Canton, Massachusetts
02021 and (800) 568-3476. If your shares are held in a brokerage account, please contact your
broker.
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CORPORATE GOVERNANCE
You can access our corporate charter, Bylaws, Corporate Governance Principles, current
committee charters, Code of Conduct, Code of Ethics for Executive Officers and Directors and other
corporate governance-related information on our website, www.healthstream.com (under the Corporate
Governance section of the Investors page), or by addressing a written request to HealthStream,
Inc., Attention: Secretary, 209 10th Avenue South, Suite 450, Nashville, Tennessee
37203.
We believe that effective corporate governance is important to our long-term health and our
ability to create value for our shareholders. With leadership from our Nominating and Corporate
Governance Committee, our Board of Directors regularly evaluates regulatory developments and trends
in corporate governance to determine whether our policies and practices in this area should be
enhanced. The Nominating and Corporate Governance Committee also administers an annual skills
assessment process as well as an annual self and peer evaluation process for the Board. In
addition, our directors are encouraged to attend director education programs.
Board of Directors Meetings and Committees
Our business is managed under the direction of our Board of Directors. Our Board of Directors
is responsible for establishing our corporate policies and strategic objectives, reviewing our
overall performance and overseeing managements performance. The Board of Directors delegates the
conduct of the business to our senior management team. Directors have regular access to senior
management. They may also seek independent, outside advice. The Board of Directors considers all
major decisions. The Board of Directors holds regular quarterly meetings, an annual strategic
planning meeting, and meets on other occasions when required by special circumstances. The Board
operates pursuant to our Corporate Governance Principles, a copy of which may be accessed in the
Corporate Governance section of our website at www.healthstream.com.
The Board currently consists of nine members, a portion of which are standing for re-election
and are identified, along with their biographical information, under Proposal I Election of
Directors. During 2008, our Board of Directors held six meetings, the Audit Committee held twelve
meetings, the Compensation Committee held three meetings and the Nominating and Corporate
Governance Committee held six meetings. As a group, the Board members attended 96 percent of their
Board and committee meetings. Our Chairman and Chief Executive Officer, Robert A. Frist, Jr., as
well as Frank Gordon, Jeffrey L. McLaren, Dale Polley, Linda Rebrovick, and Michael Shmerling
attended last years annual shareholder meeting. Our Board of Directors has adopted a policy
strongly encouraging all of our directors to attend the annual meeting of shareholders. No director
attended fewer than 75 percent of the 2008 meetings of the board of directors and its committees on
which such director served.
Each of our directors also devotes his or her time and attention to the Board of Directors
principal standing committees. The Board of Directors has established three standing committees so
that certain areas can be addressed in more depth than may be possible at a full board meeting. Ad
hoc task forces are also formed to consider acquisitions or other strategic issues. Each standing
committee has a written charter that has been approved by the committee and the Board and that is
reviewed at least annually. The committees, their primary functions and memberships are as follows:
Audit Committee. The Audit Committees primary duties and responsibilities are
oversight of the integrity of HealthStreams financial reporting process; oversight of our system
of internal controls regarding finance, accounting and legal compliance; selecting and evaluating
the qualification, independence and performance of our independent registered public accounting
firm; monitoring compliance with the Companys Code of Ethics for Executive Officers and Directors
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Code of Conduct; monitoring the reporting hotline; and providing an avenue of communication
among the independent registered public accounting firm, management and the Board of Directors.
The Audit Committee operates pursuant to the terms of a Restated Audit Committee Charter,
which may be accessed in the Corporate Governance section of our website at www.healthstream.com.
During 2008, the members of the Audit Committee were, Dale Polley (chair), Michael Shmerling,
Jeffrey L. McLaren, and Gerard M. Hayden, Jr. Mr. Polley is the Chairman of the Committee. Mr.
Hayden resigned from the Board and his Committee responsibilities effective April 22, 2008, and
joined the Company as Chief Financial Officer on May 19, 2008. Mr. Hayden was replaced on the Audit
Committee by Michael Shmerling. Each of our Audit Committee members is independent within the
meaning of the listing standards of NASDAQ and Rule 10A-3 of the Securities Exchange Act. See
Audit Committee Report for 2008.
Compensation Committee. The Compensation Committee has the responsibility for
reviewing and approving the salaries, bonuses, and other compensation and benefits of our
executive officers; evaluating the performance of the Chief Executive Officer; establishing and
reviewing board compensation; reviewing and advising management regarding benefits and other terms
and conditions of compensation of management; reviewing the Compensation Discussion and Analysis
section of this proxy statement; issuing the Compensation Committee report included in this proxy
statement; and administering the Companys 2000 Stock Incentive Plan (the 2000 Plan). The
Compensation Committee operates pursuant to the terms of a Compensation Committee Charter, a copy
of which may be accessed in the Corporate Governance section of our website at
www.healthstream.com. Members of the Compensation Committee during 2008 included Thompson S. Dent
(chair), Frank Gordon, Linda Rebrovick and Michael Shmerling, each of whom is independent within
the meaning of the listing standards of NASDAQ. See Compensation Committee Report for 2008. Mr.
Shmerling served on the Compensation Committee prior to April 22, 2008 and following December 8,
2008, and he served on the Committee as of December 31, 2008. Between April 22, 2008 and December
8, 2008, he was replaced by Linda Rebrovick. Each of the Compensation Committee members that
served during 2008 is independent within the meaning of the listing standards of NASDAQ.
Nominating and Corporate Governance Committee. The Nominating and Corporate
Governance Committee provides assistance to the Board of Directors in identifying and recommending
individuals qualified to serve as directors of the Company, reviews the composition of the Board
of Directors, reviews and recommends corporate governance policies for the Company and annually
evaluates the skills and performance of the Board of Directors. The Nominating and Corporate
Governance Committee operates pursuant to the terms of a Nominating and Corporate Governance
Committee Charter, a copy of which may be accessed in the Corporate Governance section of our
website at www.healthstream.com. Members of the Nominating and Corporate Governance Committee
during 2008 included Linda Rebrovick (chair), James F. Daniell and William W. Stead, each of whom
is independent within the meaning of the listing standards of NASDAQ.
Our Chairman and Chief Executive Officer proposes the agenda for the board meetings and
presents the agenda to the Nominating and Corporate Governance Committee, which reviews the agenda
with our Chairman and may raise other matters to be included in the agenda or at the meetings.
All directors receive the agenda and supporting information in advance of the meetings. Directors
may raise other matters to be included in the agenda or at the meetings. Our Chairman and Chief
Executive Officer and other members of senior management make presentations to the board at the
meetings and a substantial portion of the meeting time is devoted to the Board of Directors
discussion of and questions regarding these presentations.
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Executive Sessions
The independent directors meet in executive session (i.e. with no members of management
present) periodically, in at least two regularly scheduled meetings each year. The Chair of the
Nominating and Corporate Governance Committee has been designated by the independent directors to
preside at these meetings.
Independent Directors
The Board of Directors has determined that James F. Daniell, Thompson S. Dent, Frank Gordon,
Jeffrey L. McLaren, Dale Polley, Linda Rebrovick, Michael Shmerling, and William W. Stead do not
have any relationship that, in the opinion of the Board, would interfere with the exercise of the
Board members independent judgment in carrying out the responsibilities of a director and none of
such directors has any relationship with the Company which would cause him or her to fail to meet
the definition of independent under the listing standards of NASDAQ. All members of the standing
committees of the Board of Directors are considered independent consistent with these rules. Gerard
M. Hayden, Jr. was also considered independent prior to his resignation from the Board on April 22,
2008.
Independence, Financial Literacy and Designation of Financial Experts
The Audit Committee of the Board of Directors has determined that all members of the Audit
Committee are financially literate under the current listing standards of NASDAQ. The Board also
determined that Dale Polley and Michael Shmerling each qualify as an Audit Committee Financial
Expert as defined by the regulations of the SEC adopted pursuant to the Sarbanes-Oxley Act of 2002
and that Mr. Polley and Mr. Shmerling are independent within the meaning of the listing standards
of NASDAQ and Rule 10A-3 of the Securities Exchange Act.
Skills Assessment and Board Evaluation Process
The Nominating and Corporate Governance Committee is responsible for assessing the Boards
skills, evaluating director performance and providing feedback to directors for performance
improvement. Further, the Nominating and Corporate Governance Committee annually assesses the
skills required of the board to support appropriate governance and corporate oversight. In
connection with these responsibilities, the Nominating and Corporate Governance Committee annually
conducts a board skills assessment as well as self and peer evaluations for the full board. The
board evaluation process includes self and peer reviews, suggestions for individual improvement,
and year to year comparison and trend analysis for both individual board members and the board on a
composite basis. The Board annually reviews the results to improve effectiveness of the board as a
whole. The skills assessment and board evaluation processes are used to determine skill
requirements for new board member nominations, assessing committee assignments, reviewing the
qualifications of incumbent directors to determine whether to recommend them to the Board of
Directors as nominees for re-election and to support improvement of the effectiveness of the Board.
Nominating Committee Process
The Nominating and Corporate Governance Committee is responsible for identifying qualified
individuals to serve as members of the companys Board of Directors as well as reviewing the
qualifications and performance of incumbent directors to determine whether to recommend them to the
Board of Directors as nominees for re-election. In identifying candidates for membership on the
Board of Directors, the Nominating and Corporate Governance Committee shall take into account all
factors it considers appropriate, which may include (a) ensuring that the Board of Directors, as a
whole, is diverse and consists of individuals with various and relevant career experience, relevant
technical skills, industry knowledge and experience, financial expertise
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(including expertise that could qualify a director as an audit committee financial expert,
as that term is defined by the rules of the Securities and Exchange Commission), and local or
community ties and (b) minimum individual qualifications, including strength of character, mature
judgment, time availability, familiarity with the Companys business and industry, independence of
thought and an ability to work collegially. The Nominating and Corporate Governance Committee also
may consider the extent to which the candidate would fill a present need on the Board of Directors.
With respect to new candidates for Board service, a full evaluation generally also includes a
detailed background check.
The Nominating and Corporate Governance Committee will consider nominees for the Board of
Directors recommended by shareholders. Shareholders may propose nominees for consideration by the
Nominating and Corporate Governance Committee by submitting the names and supporting information
to: Secretary, HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville,
Tennessee 37203. Shareholder recommendations for nominees must include certain biographical and
other information, which may be found in the Companys Amended and Restated Bylaws, and the
proposed nominees written consent to nomination. The recommendations must be delivered or mailed
and received at our principal executive offices not less than 120 days prior to the first
anniversary of the date this notice of annual meeting was provided to shareholders (December 30,
2009).
Limitations on Other Board Service
Our Code of Conduct and Governance Principles provide that a member of the board may not serve
on more than two other public company boards without Board approval. Otherwise, we do not believe
that our directors should be categorically prohibited from serving on boards and/or board
committees of other organizations. Service on boards and/or committees of other organizations must
also be consistent with our conflict of interest policy, as set forth in our Code of Conduct and
Code of Ethics for Executive Officers and Directors, which, among other things, require a director
to provide notice to the Board of his or her acceptance of a nomination to serve on the board of
another public company.
Communication with the Board of Directors
Shareholders may communicate with any of the Companys directors by writing to them c/o
HealthStream, Inc., 209 10th Avenue South, Suite 450, Nashville, Tennessee 37203.
Shareholders may also communicate with our directors by sending an email to
boardofdirectors@healthstream.com. Shareholders may communicate with the chair of any board
committee by sending an email to auditchair@healthstream.com (Audit Committee),
nomgovchair@healthstream.com (Nominating and Corporate Governance Committee) or
compchair@healthstream.com (Compensation Committee), or with our outside directors as a group by
sending an email to outsidedirectors@healthstream.com. Our Compliance Officer, Kevin OHara,
reviews all such correspondence and regularly forwards to the Board a summary of all such
correspondence and copies of all correspondence that, in the opinion of the Compliance Officer,
deals with the functions of the Board or committees thereof or that he otherwise determines
requires their attention. Concerns relating to accounting, financial reporting, internal controls
or auditing matters are immediately brought to the attention of the Companys Audit Committee and
handled in accordance with procedures established by the Audit Committee.
9
Certain Relationships and Related Transactions
Since the beginning of the last fiscal year, we are aware of no related party transactions
between us and any of our directors, executive officers, 5 percent shareholders or their family
members which may require disclosure under Item 404 of Regulation S-K under the Securities Exchange
Act of 1934.
Pursuant to its written charter, the Audit Committee reviews and approves all related party
transactions involving our directors, executive officers, immediate family members, or other
entities by which any of the foregoing persons are employed (Related Party). In connection with
this review and approval, the Committee reviews the relevant information and facts available to it
regarding any transactions being considered or reviewed and takes into account factors such as the
Related Partys relationship to the Company and interest (direct or indirect) in the transaction,
the terms of the transaction and the benefits and risks to the Company of the transaction.
Compensation Committee Interlocks and Insider Participation
The members of the Compensation Committee are responsible for determining executive
compensation and stock option grants to executive officers. Members of the Compensation Committee
during 2008 included Thompson S. Dent, Frank Gordon, Linda Rebrovick and Michael Shmerling, each of
whom is independent within the meaning of the listing standards of NASDAQ. Mr. Shmerling served on
the Compensation Committee prior to April 22, 2008 and following December 8, 2008, and he served on
the Committee as of December 31, 2008. Between April 22, 2008 and December 8, 2008, he was replaced
by Linda Rebrovick. None of these persons has at any time been an officer or employee of the
Company or any of its subsidiaries. In addition, there are no relationships among the Companys
executive officers, members of the Compensation Committee or entities whose executive serves on the
Board of Directors or the Compensation Committee that require disclosure under applicable SEC
regulations.
Code of Conduct
The Company has established a Code of Conduct that applies to all directors and employees of
HealthStream, Inc. The purpose of the Code of Conduct is, among other things, to provide written
standards for our directors and employees that are reasonably designed to support high standards of
business and personal ethics in the discharge of their duties. A copy of the Code of Conduct may
be accessed in the Corporate Governance section of our website at www.healthstream.com.
Code of Ethics for Executive Officers and Directors
The Company has established a Code of Ethics that applies to all executive officers and
directors of HealthStream, Inc., including our principal executive officer, principal financial
officer, and principal accounting officer. The purpose of the Code of Ethics is, among other
things, to provide written standards that are reasonably designed to deter wrongdoing and to
promote: honest and ethical conduct, including ethical handling of actual or apparent conflicts of
interest; full, fair, accurate, timely, and understandable disclosure in reports and documents
filed with the SEC and other public communications by the Company; compliance with applicable
governmental laws, rules and regulations; prompt internal reporting of violations of the code; and
accountability for adherence to the code. A copy of the Code of Ethics, as well as any amendments
to or waivers from the Code of Ethics, may be accessed in the Corporate Governance section of our
website at www.healthstream.com.
10
Mandatory Holding Periods
Stock option grants to members of the Board in 2008 were automatically vested and subject to a
mandatory one year holding period after option exercise. Stock option grants to members of the
Board in 2009 will vest annually, in two equal increments as of the first and second anniversaries
of the grant date, and will not be subject to a mandatory holding period after exercise.
Succession Planning
Annually, during an executive session of our directors, our Board reviews the Companys
succession plan. In preparation for this session, the chairman of the Nominating and Corporate
Governance Committee reviews the Companys succession plan with our Chairman and Chief Executive
Officer.
Board Member Orientation
Upon nomination by the Board of a new board member, management and the Nominating and
Corporate Governance Committee conduct an orientation session with the new board member. During
this session, the board member is provided with an overview of the Companys operations, its
organizational structure, its products and services, managements risk assessment, corporate
governance documents and guidelines, compliance and reporting requirements, as well as our annual
board calendar. Orientation is further customized to address anticipated committee assignments or
specific requests of our board members.
Strategic Planning
The Board of Directors and executive team meet annually to review the Companys strategic
plan. During this session, discussions include a high level review of the Companys mission and
vision as well as the Companys strategic plan for the next three to five years.
AUDIT COMMITTEE REPORT FOR 2008
The Audit Committee of the Board of Directors is comprised of three directors who are
independent directors as defined under NASDAQ Rule 5605(a)(2). The members of the Audit Committee
are considered independent because they satisfy the independence requirements for Board members
prescribed by the NASDAQ listing standards and Rule 10A-3 of the Securities Exchange Act. During
2008, the members of the Audit Committee were Dale Polley, Michael Shmerling, Jeffrey L. McLaren,
and Gerard M. Hayden, Jr. Mr. Polley is the Chairman of the Committee. Mr. Hayden resigned from
the Board and his Committee responsibilities effective April 22, 2008, and joined the Company as
Chief Financial Officer on May 19, 2008. Mr. Hayden was replaced on the Audit Committee by Michael
Shmerling.
In accordance with its written charter, the Audit Committee is charged with oversight of the
integrity of HealthStreams financial reporting process; our system of internal controls regarding
finance, accounting and legal compliance; and the qualification, independence and performance of
our independent registered public accounting firm. Management has the primary responsibility for
the financial statements and the reporting process including the systems of internal controls.
Among other things, the Committee monitors preparation by our management of quarterly and annual
financial reports and interim earnings releases; reviews Managements Discussion and Analysis of
Financial Condition and Results of Operations prior to the filing of our periodic reports with the
SEC; supervises our relationship with our independent registered public accounting firm, including
making decisions with respect to appointment or removal, reviewing the scope of audit services,
approving audit and non-audit services and annually evaluating the independent registered public
11
accounting firms independence; and oversees managements implementation and maintenance of
effective systems of internal accounting and disclosure controls, including review of our policies
relating to legal and regulatory compliance. In fulfilling its oversight responsibilities, the
Audit Committee reviewed the audited financial statements in the Annual Report with management
including a discussion of the quality, not just the acceptability, of the accounting principles,
the reasonableness of significant judgments, and the clarity of disclosures in the financial
statements.
The Audit Committee reviewed with the independent registered public accounting firm, who is
responsible for expressing an opinion on the conformity of our audited financial statements with
generally accepted accounting principles, their judgments as to the quality, not just the
acceptability, of the Companys accounting principles and such other matters as are required to be
discussed with the committee by Statement on Auditing Standards No. 61, as amended by Statement on
Auditing Standards No. 90 (Communications with Audit Committees). In addition, the Audit
Committee has discussed with the independent registered public accounting firm their independence
from management and the Company, including matters in the written disclosures required by the
Public Company Accounting Oversight Boards applicable requirements, and considered the
compatibility of non-audit services with the independent registered public accounting firms
independence.
The Audit Committee discussed with the Companys independent registered public accounting
firm the overall scope and plans for their audit. The Audit Committee meets with the independent
registered public accounting firm, with and without management present, to discuss the results of
their examinations, their understanding of the Companys internal controls, and the overall
quality of the Companys financial reporting.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board of Directors (and the Board approved) that the audited financial statements be
included in the Annual Report on Form 10-K for the year ended December 31, 2008 for filing with
the Securities and Exchange Commission.
The Audit Committee is governed by a restated charter. The Audit Committee held twelve
meetings during fiscal year 2008.
Dale Polley, Audit Committee Chairman
Jeffrey L. McLaren, Audit Committee Member
Michael Shmerling, Audit Committee Member (beginning April 22, 2008)
Gerard M. Hayden, Jr. Audit Committee Member (through April 22, 2008)
The foregoing report of the Audit Committee shall not be deemed incorporated by reference by any
general statement incorporating by reference the Proxy Statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed filed
under such acts.
12
ITEM ONE ELECTION OF DIRECTORS
The Board of Directors is divided into three classes (Class I, Class II and Class III). At
each annual meeting of shareholders, directors constituting one class are elected for a three-year
term. Directors who were elected by the Board of Directors to fill a vacancy in a class whose term
expires in a later year are elected for a term equal to the remaining term for their respective
class. The Fourth Amended and Restated Charter of the Company provides that each class shall
consist, as nearly as may be possible, of one-third of the total number of directors constituting
the entire Board of Directors. The current Board of Directors is comprised of nine members. Two
members of the Board of Directors will be elected as Class III directors at the Annual Meeting.
The Board of Directors has nominated and recommends to the shareholders, Robert A. Frist, Jr.
and Frank Gordon for election as Class III directors to serve until the annual meeting of
shareholders in 2012 and until such time as their respective successors are duly elected and
qualified. Mr. Frist and Mr. Gordon are currently Class III directors of the Company having been
previously elected by the shareholders.
If any of the nominees should become unable to accept election, the persons named in the proxy
may vote for such other person or persons as may be designated by the Board of Directors.
Management has no reason to believe that any of the nominees named above will be unable to serve.
Certain information with respect to directors who are nominees for election at the Annual Meeting
and with respect to continuing directors who are not nominees for election at the Annual Meeting is
set forth on the following pages.
The directors shall be elected by a plurality of the votes cast in the election by the holders
of the common stock represented and entitled to vote at the Annual Meeting.
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Principal Occupation/Directorships |
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Director Nominees: |
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Class III Directors |
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(Terms Expire 2012) |
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Robert A. Frist, Jr.
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42 |
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Robert A. Frist, Jr., one of our
co-founders, has served as our
chief executive officer and
chairman of the board of
directors since 1990. Mr. Frist
graduated with a Bachelor of
Science in business with
concentrations in finance,
economics and marketing from
Trinity University.
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1990 |
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Frank Gordon
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46 |
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Mr. Gordon has served as managing
partner of Crofton Capital LLP, a
private equity fund since January
2004. From 1998 through 2004,
Mr. Gordon served as vice
president of development and
managed care of MediSphere Health
Partners, Inc., a health care
services company. Mr. Gordon
serves on the board of directors
of Sy.Med Development, Inc. a
healthcare provider credentialing
application and data management
company. Mr. Gordon earned a
Bachelor of Science from the
University of Texas in Austin and
a Masters in Business
Administration from Georgia State
University.
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2002 |
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Principal Occupation/Directorships |
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Since |
Continuing Directors: |
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Class I Directors |
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(Terms Expire 2010) |
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James F. Daniell, M.D.
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65 |
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Dr. Daniell has maintained a
private medical practice at
Centennial Medical Center in
Nashville since 1984. A founding
member of the Society for
Reproductive Surgeons, he served
as past president of the
International Society of
Gynecologic Endoscopy and the
Nashville OB/GYN Society. Dr.
Daniell is also a director of
Safer Sleep LLC, a health care
and technology company. Dr.
Daniell holds a Bachelor of
Science from David Lipscomb
University and an M.D. from the
University of Tennessee.
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1995 |
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Thompson S. Dent
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59 |
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Mr. Dent served as president and
chief executive officer of MedTel
International Corporation, an
international diagnostic imaging
company based in Nashville, TN,
from June 2004 to January 2009.
Mr. Dent is a co-founder of
PhyCor, Inc., a physician
practice and IPA management
company. Mr. Dent served as
chairman of the board and chief
executive officer of PhyCor from
June 2000 to February 2002 at
which time he transitioned out of
the company and continued as its
chairman until August 2002. Mr.
Dent holds a Masters in
Healthcare Administration from
The George Washington University
and a Bachelors degree in
Business from Mississippi State
University.
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1995 |
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Dale Polley
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59 |
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Mr. Polley retired as a vice
chairman and member of the board
of directors of First American
Corporation and First American
National Bank in 2000. In the
nine years preceding these
positions, Mr. Polley served in
various executive management
positions at First American,
which included serving as its
president from 1997 to 1999. Mr.
Polley serves on the board of
directors of OCharleys Inc., a
restaurant company, and Pinnacle
Financial Partners, Inc., a
financial services firm, both
public companies headquartered in
Nashville, Tennessee, as well as
several non-profit organizations.
Mr. Polley served as a director
for the Federal Reserve Bank of
Atlanta, Nashville branch, from
1995 to 2001. Mr. Polley earned a
Bachelor of Business
Administration in accounting from
Memphis State University.
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2006 |
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Name |
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Age |
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Principal Occupation/Directorships |
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Since |
William W. Stead, M.D.
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60 |
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Dr. Stead has served as associate
vice chancellor for health
affairs and chief information
officer of Vanderbilt University
Medical Center since 1991. He is
a founding fellow of the American
College of Medical Informatics
and the American Institute for
Engineering in Biology and
Medicine and a member of the
Institute of Medicine of the
National Academy of Sciences and
Computer Science and
Telecommunication Board of the
National Research Council. He
served as a presidential
appointee to the Systemic
Interoperability Commission. He
is past Chairman, Board of
Regents, National Library of
Medicine, and Past President of
the American College of Medical
Informatics. Dr. Stead earned a
Bachelor of Arts in chemistry and
an M.D. from Duke University.
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1998 |
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Class II Directors |
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(Terms Expire 2011) |
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Jeffrey L. McLaren
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42 |
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Jeffrey L. McLaren has served as
chief executive officer of
Southern Genesis Inc., a
management consulting company,
since October 2002. During 2005
and 2006 he served as chief
executive officer of Safer Sleep
LLC, a health care and technology
company. Mr. McLaren, one of our
co-founders, served as our
president from 1990 through
November 2000 and as our chief
product officer from 1999 through
November 2000. Mr. McLaren
graduated from Trinity University
with a Bachelor of Arts in both
business and philosophy.
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1990 |
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Linda Rebrovick
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53 |
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Ms. Rebrovick is chief executive
officer of Consensus Point, a
prediction market software and
services company. She previously
served as a principal and officer
at NMG Advisers, Inc., a
management consulting company
from August 2007 to December
2008. From May 2005 to August
2007, she served as vice
president of healthcare sales for
Dell Inc., a global systems and
services company. From January
2001 to May 2005, Ms. Rebrovick
was executive vice president and
chief marketing officer of
BearingPoint, Inc., formerly KPMG
Consulting, Inc. Ms. Rebrovick
received a Bachelor of Science in
marketing from Auburn University.
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2001 |
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Michael Shmerling
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53 |
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Mr. Shmerling is Chairman of the
Choice Food Group, a manufacturer
and distributor of food products
throughout the United States.
Mr. Shmerling has also served as
a senior advisor to Krolls
Background Screening Group, a
Marsh & McLennan Company since
August 2005. From August 2004
through August 2005, Mr.
Shmerling served as Chairman of
Krolls Background Screening
Group. From May 2001 until July
2004, Mr. Shmerling served as
Executive Vice President of
Kroll, Inc., a risk consulting
company, as well as serving on
Krolls Board of Directors. Mr.
Shmerling serves on the board of
directors of Renasant Bank, a financial institution, as
well as several non-profit
organizations. Mr. Shmerling
received a Bachelor of
Accountancy from the University
of Oklahoma.
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2005 |
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THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR EACH OF THE DIRECTOR NOMINEES.
15
ITEM TWO RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee has appointed Ernst & Young LLP as our independent registered public
accounting firm for the fiscal year ending December 31, 2009. Services provided to the Company and
its subsidiaries by Ernst & Young LLP in fiscal 2008 and 2007 are described below under Audit and
Non-Audit Fees.
Representatives of Ernst & Young LLP will be present at the Annual Meeting. They will have
the opportunity to make a statement if they desire to do so, and we expect that they will be
available to respond to questions.
Ratification of the appointment of Ernst & Young LLP requires the affirmative vote from a
majority of the votes cast by the holders of the shares of common stock voting in person or by
proxy at the Annual Meeting. If the Companys shareholders do not ratify the appointment of Ernst
& Young LLP, the Audit Committee will reconsider the appointment and may affirm the appointment or
retain another independent accounting firm. Even if the appointment is ratified, the Audit
Committee may in the future replace Ernst & Young LLP as our independent registered public
accounting firm if it is determined that it is in the Companys best interest to do so.
THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT YOU VOTE FOR THE
RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP AS THE INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM OF THE COMPANY FOR THE FISCAL YEAR ENDING DECEMBER 31, 2009.
Audit and Non-Audit Fees
Audit Fees. Fees for audit services totaled $241,948 and $232,786 in 2008 and 2007,
respectively, including fees associated with the audit of our annual financial statements and the
reviews of our quarterly reports on Form 10-Q.
Audit-Related Fees. Fees for audit-related services during 2008 and 2007 totaled $34,000 and
$76,838, respectively. Audit-related services principally include acquisition audit services
associated with the acquisition in March 2007 of The Jackson Organization, Research Consultants,
Inc., and the annual audits of the Companys employee benefit plans.
Tax Fees. Fees for tax services totaled $74,000 and $38,937 during 2008 and 2007,
respectively. The tax fees relate to federal and state tax compliance matters, including the
utilization of our net operating losses as well as tax advice and planning.
All Other Fees. There were no other fees paid during 2008 or 2007 that were not included in
the captions above.
Pre-Approval of Audit and Non-Audit Fees
The Audit Committee pre-approves all audit and non-audit services provided by our independent
registered public accounting firm. In 2008 and 2007, the Audit Committee approved all audit and
non-audit fees disclosed above. The Audit Committees pre-approval policy provides for
pre-approval by the Audit Committee of specifically defined audit and non-audit services. Unless
the specific service has been previously approved with respect to that year, the Audit Committee
must approve the permitted service before the independent registered public accounting firm is
engaged to perform it. The Audit Committee has delegated to the Chairman of the Audit Committee
the authority to approve permitted services provided that the Chairman reports any decisions to the
Audit Committee at its next scheduled meeting.
16
EXECUTIVE AND DIRECTOR COMPENSATION
Compensation Discussion and Analysis
Overview of Compensation Process. The Compensation Committee of the Companys Board
of Directors (the Committee) is comprised solely of non-employee, outside, independent directors.
Members of the Compensation Committee during 2008 included Thompson S. Dent, Frank Gordon, Linda
Rebrovick and Michael Shmerling, each of whom is independent within the meaning of the listing
standards of NASDAQ. Mr. Shmerling served on the Compensation Committee prior to April 22, 2008
and following December 8, 2008, and he served on the Committee as of December 31, 2008. Between
April 22, 2008 and December 8, 2008, he was replaced by Linda Rebrovick. Mr. Dent serves as the
Committees chair.
The Committee is responsible for setting the compensation of the Companys executive officers,
overseeing the Boards evaluation of the performance of our chief executive officer and
administering the Companys equity-based and incentive plans, among other things. The Committee
undertakes these responsibilities pursuant to a written charter adopted by the Committee which is
reviewed at least annually by the Committee. The Compensation Committee Charter may be accessed on
our website in the Corporate Governance section of our Investor tab at www.healthstream.com.
The Committee annually reviews executive compensation and the Companys compensation policies
to ensure that the Chief Executive Officer and the other executive officers are rewarded
appropriately for their contributions to the Company and that the overall compensation strategy
supports the objectives and values of our organization, as well as shareholder interests.
The Committee also solicits the views and recommendations of our Chief Executive Officer when
setting the base salaries of each member of the executive team, given his insight into internal pay
equity and positioning issues, as well as executive performance. At a Committee meeting typically
held during the first quarter of each year, the Chief Executive Officer summarizes his assessment
of the performance during the previous year of each member of the executive team, including his
recommendations on any compensation adjustments for members of the executive team. Following the
Chief Executive Officers presentation and Committee discussion, the Committee discusses and
approves any compensation adjustments for each member of the executive team, based on competitive
considerations, the Chief Executive Officers assessment of individual performance, the Companys
performance and the executives current salary.
The process is similar for determining the compensation adjustments for the Chief Executive
Officer, except that the Chief Executive Officer does not provide the Committee with a
recommendation. The Chief Executive Officer presents a self-assessment of his performance during
the year to the Committee, which then meets to discuss and approve any compensation adjustment,
based on its assessment of the Chief Executive Officers performance, the Companys performance and
the Chief Executive Officers current salary. Historically, Mr. Frist has elected to receive
annual cash compensation at levels below the average base compensation levels of chief executive
officers at comparable companies and below those recommended by the Committee.
Compensation Philosophy. The fundamental objective of our executive compensation
policies is to attract and maintain executive leadership that will execute the Companys business
strategy, uphold the Companys mission, vision and values and deliver results and long-term value
to the Companys shareholders. Accordingly, the Committee seeks to develop and maintain a
compensation structure that will attract, retain and motivate highly qualified and high-performing
executives through compensation that is fair, balanced, aligned with shareholder interests, and
linked to overall financial performance.
17
It is the Committees goal to have a portion of each executives compensation contingent upon
the Companys financial performance, provided a reasonable return is achieved consistent with
growth in earnings or similar financial metrics, as well as providing equity-based compensation
that encourages sustained long-term performance. The Committees compensation philosophy for the
executive team emphasizes an overall analysis of the executives performance for the year,
projected role and responsibilities, required impact on execution of the Companys strategy,
external pay practices, total cash and equity compensation and other factors the Committee deems
appropriate. Our philosophy also considers employee retention, vulnerability to recruitment by
other companies and the difficulty and costs associated with replacing executive talent. Based on
these objectives, the Committee has determined that our Company should provide its executives
compensation packages comprised of three primary elements: (i) base salary, which reflects
individual performance and is designed primarily to be competitive within the Companys market;
(ii) annual cash bonuses based on the financial performance of the Company, in accordance with the
goals established by the Committee; and (iii) long-term stock-based incentive awards which
strengthen the mutuality of interest between executive officers and our shareholders.
The specific analysis regarding the components of total executive compensation for 2008 are
described below. The primary components of the 2008 program were cash compensation, consisting of
a base salary, and equity incentives, consisting of stock options.
Base Salary. We seek to provide base salaries for our executive officers that provide
a secure level of guaranteed cash compensation in accordance with their experience, professional
status and job responsibilities. Each year the Committee reviews and approves a revised annual
salary plan for executive officers, taking into account several factors, including prior year
salary, responsibilities, tenure, performance, salaries paid by similar companies for comparable
positions, and the Companys recent financial performance. Taking these factors into account, the
Committee approved base salaries for Named Executive Officers in the following amounts:
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2008 Base |
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2007 Base |
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Percentage |
Name and Title |
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Salary(1) |
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Salary(1) |
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Increase |
Robert A Frist, Jr., President and Chief Executive Officer |
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$ |
205,000 |
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$ |
195,000 |
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5.1 |
% |
Arthur E. Newman, Executive Vice President (2) |
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205,000 |
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195,000 |
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5.1 |
% |
J. Edward Pearson, Senior Vice President |
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210,000 |
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200,000 |
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5.0 |
% |
Jeffrey S. Doster, Senior Vice President, Chief Technology Officer (3) |
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200,000 |
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Not Applicable |
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Not Applicable |
Gerard M. Hayden, Jr. Senior Vice President, Chief Financial Officer (4) |
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200,000 |
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Not Applicable |
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Not Applicable |
Kevin OHara, Senior Vice President, General Counsel and Secretary |
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185,000 |
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165,000 |
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12.1 |
% |
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(1) |
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Effective February 1 of each year. |
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(2) |
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Mr. Newman stopped serving as Chief Financial Officer on May 19, 2008. |
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|
Mr. Doster joined the Company on May 12, 2008. |
|
(4) |
|
Mr. Hayden resigned as a Director of the Company on April 22, 2008 and became Chief
Financial Officer on May 19, 2008. |
18
Cash Bonuses. In addition to base salary, our cash bonus plan compensation provides
our executive officers with the potential for enhanced cash compensation based on the financial
performance of the Company. This is known as our Incremental Net Income Incentive Plan. For the
2008 Incremental Net Income Incentive Plan, the Committee established performance objectives that
would reward senior management for significant growth in net income. The Committee chose net
income as a measure because it believed that there is a strong relationship between growth in net
income and growth in shareholder value. The plan was structured to provide bonus payouts (as a
percentage of base salary) for achieving certain net income goals for 2008. The bonus plan was
structured to payout 4.1 percent for achieving the minimum threshold level of net income of $4.0
million with incremental payouts for net income in excess of the minimum threshold, and a maximum
payout of 35 percent for achieving the maximum level of net income of $5.3 million. Since the
Company did not achieve its minimum threshold net income level for 2008, no cash bonuses under the
Incremental Net Income Incentive Plan were awarded to our Named Executive Officers.
Long-Term Stock-Based Incentive Compensation. As described above, one of our key
compensation philosophies is that long-term stock-based incentive compensation should strengthen
and align the interests of our executive officers with our shareholders. The Committee believes
that the strategy of time-based vesting is in the best interest of shareholders.
Equity incentive awards are generally granted to our executive officers on an annual basis.
Award levels in 2008 were consistent with the objectives and approaches discussed above, and
consistent with the Companys retention, performance, and shareholder alignment objectives. The
Committee typically approves these awards at its first quarter Committee meeting. Awards are
granted on the date of the Committee meeting. The Committee may also approve additional equity
incentive awards in certain special circumstances, such as promotion of an executive officer to a
new position, new executive team members, or in recognition of special contributions or
achievements by an executive officer. During 2008, the following stock options for the purchase of
the Companys common stock were granted to our Named Executive Officers pursuant to the 2000 Plan:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Subject to Time-Based |
|
Exercise |
|
Aggregate Grant Date |
Name and Title |
|
Vesting Option Grant |
|
Price(1) |
|
Fair Value |
Robert A Frist, Jr., President and Chief
Executive Officer |
|
|
|
|
|
$ |
|
|
|
$ |
|
|
Arthur E. Newman, Executive Vice
President (2) |
|
|
32,000 |
|
|
|
2.80 |
|
|
|
50,560 |
|
J. Edward Pearson, Senior Vice
President |
|
|
32,000 |
|
|
|
2.80 |
|
|
|
50,560 |
|
Jeffrey S. Doster, Senior Vice President, Chief
Technology Officer (3) |
|
|
75,000 |
|
|
|
3.13 |
|
|
|
132,750 |
|
Gerard M. Hayden, Jr. Senior Vice President,
Chief Financial Officer
(4) |
|
|
75,000 |
|
|
|
3.15 |
|
|
|
134,250 |
|
Kevin OHara, Senior Vice President, General
Counsel and Secretary |
|
|
32,000 |
|
|
|
2.80 |
|
|
|
50,560 |
|
|
|
|
(1) |
|
The exercise price per share is equal to the fair market value of the common stock on
the date of the grant. |
|
(2) |
|
Mr. Newman stopped serving as Chief Financial Officer on May 19, 2008. |
|
(3) |
|
Mr. Doster joined the Company as Senior Vice President, Chief Technology Officer on
May 12, 2008. |
|
(4) |
|
Mr. Hayden resigned as a Director of the Company on April 22, 2008 and became Chief
Financial Officer on May 19, 2008. |
The stock options are subject to the terms of the 2000 Plan and the individual grant award
agreements. The options vest annually, in four increments as of the first, second, third and
fourth anniversaries of the grant date, subject to acceleration as contemplated in the 2000 Plan.
Each of the options has an exercise price equal to the fair market value of our common stock at the
time of the
19
grant, as determined by the closing price of our common stock on NASDAQ on the date of the
grant. The aggregate grant date fair value of each option award is computed in accordance with
Statement of Financial Accounting Standards No. 123R, or FAS 123R.
Chief Executive Officer Compensation. In establishing the compensation of Robert A.
Frist, Jr., the Companys Chief Executive Officer, the Compensation Committee utilized the same
compensation policies applicable to executive officers in general; however, Mr. Frist has elected
to receive annual cash compensation at levels below the average base compensation levels of chief
executive officers at comparable companies. Effective in 2008, Mr. Frists annual base salary was
increased from $195,000 to $205,000. We reimburse our Chief Executive Officer for life insurance
coverage in an amount not to exceed $10,000 annually.
Perquisites and Other Benefits. During 2008, the Company paid commuting expenses (of
$30,190) to Nashville, Tennessee, to Arthur E. Newman, including tax gross up payments to Mr.
Newman to cover income tax associated with such payments. Our executive officers are also eligible
for benefits generally available to and on the same terms as the Companys employees including
health insurance, disability insurance, dental insurance, and life insurance. While the Company
maintains a 401(k) Plan, the Company has not provided any matching contributions under such plan.
Employment Agreement, Severance and Change In Control Agreements. We maintain an
employment agreement with Robert A. Frist, Jr., our chief executive officer, the term of which is
automatically extended for successive one year periods unless on or before a date that is 90 days
prior to the expiration of the employment term either the Company or Mr. Frist shall have given
written notice to the other of its or his intention not to further extend the employment term, in
which case the employment agreement shall expire and terminate at the end of the extended
employment term. Mr. Frist is also entitled to participate in any bonus program or stock option
plan that is generally available to our officers or senior management. In addition, Mr. Frist is
eligible for reimbursement of life insurance coverage in an amount not to exceed $10,000 annually.
Under his employment agreement, Mr. Frist has agreed not to compete with the Company and not to
solicit our customers or employees for one year after his employment is terminated, with limited
exceptions. Mr. Frist is entitled to severance benefits if we terminate him without cause. He is
also entitled to severance benefits if he resigns for good reason after a change in control, if he
resigns upon the occurrence of a material change in the terms of his employment or if he resigns
upon the occurrence of a material breach of the employment agreement by the Company. If any such
termination occurs, Mr. Frist will be entitled to a severance benefit equal to 1.5 times the most
recent recommended salary by our Compensation Committee for him. In addition, if Mr. Frist
terminates his employment for good reason after the occurrence of a change in control, all options,
shares and other benefits will fully vest immediately.
Under the 2000 Plan, any outstanding stock options become fully exercisable and immediately
vested upon a change of control, as defined in the 2000 Plan.
Compensation Decisions for 2009. In December 2008, the Committee reviewed the
performance and compensation of the executive team, and discussed the grant of equity-based rewards
to executive officers. In addition, the Committee provided management with its philosophy with
regard to the 2009 Incremental Net Income Incentive Plan, reflecting tiered bonuses as a percentage
of base salary ranging from a minimum payout of 2.6 percent for exceeding the Companys budgeted
net income for 2009, with incremental payouts for net income performance above the minimum level,
and a maximum payout of 35 percent for net income performance significantly higher than the minimum
payout level. The Committee approved the grant of stock options to management during the February
2009 meeting.
20
The table below summarizes the 2009 base salary levels and 2009 equity incentive grants for
the Named Executive Officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Subject to Time- |
|
|
|
|
2009 Base |
|
Based Vesting |
|
Exercise |
Name and Title |
|
Salary (1) |
|
Option Grant (2) |
|
Price |
Robert A Frist, Jr., President and Chief
Executive Officer |
|
$ |
210,000 |
|
|
|
|
|
|
$ |
|
|
Arthur E. Newman, Executive Vice
President |
|
|
210,000 |
|
|
|
20,000 |
|
|
|
2.01 |
|
J. Edward Pearson, Senior Vice
President |
|
|
215,000 |
|
|
|
20,000 |
|
|
|
2.01 |
|
Jeffrey S. Doster, Senior Vice President and
Chief Technology Officer |
|
|
205,000 |
|
|
|
15,000 |
|
|
|
2.01 |
|
Gerard M. Hayden, Jr., Senior Vice
President and Chief Financial Officer |
|
|
205,000 |
|
|
|
15,000 |
|
|
|
2.01 |
|
Kevin OHara, Senior Vice President,
General Counsel and Secretary |
|
|
200,000 |
|
|
|
20,000 |
|
|
|
2.01 |
|
|
|
|
(1) |
|
Effective May 1, 2009 |
|
(2) |
|
The exercise price per share is equal to the fair market value of the common stock on the
date of the grant. |
Tax Deductibility of Compensation. Section 162(m) of the Internal Revenue Code (the
Code) generally disallows a corporate deduction for compensation over $1.0 million paid to the
Companys CEO and any of the other four most highly compensated executive officers. The $1.0
million limitation applies to all types of compensation, including amounts realized upon the
exercise of stock options, unless the awards and plan under which the awards are made qualify as
performance based under the terms of the Code and related regulations. Based on applicable tax
regulations, any taxable compensation derived from the Companys cash bonus plan and from the
exercise of stock options granted pursuant to the 2000 Plan should qualify as performance based
compensation for purposes of Section 162(m). None of the Companys executive officers received
compensation that exceeded the applicable deductibility limits in 2008.
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
set forth above with our management. Taking this review and discussion into account, the
undersigned Committee members recommended to the Board of Directors that the Board approve the
inclusion of the Compensation Discussion and Analysis in our Proxy Statement on Schedule 14A for
filing with the SEC.
Submitted by the Compensation Committee of the Board of Directors:
Thompson S. Dent, Compensation Committee Chairman
Frank Gordon, Compensation Committee Member
Michael Shmerling, Compensation Committee Member
The foregoing report of the Compensation Committee shall not be deemed incorporated by reference by
any general statement incorporating by reference the Proxy Statement into any filing under the
Securities Act of 1933 or the Securities Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed filed
under such acts.
21
Summary Compensation Table
The following table sets forth information for fiscal year 2008, regarding the compensation
earned by the Chief Executive Officer, Chief Financial Officer and the other most highly
compensated executive officers based on salary and bonus earned during 2008 (Named Executive
Officers).
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option |
|
All Other |
|
|
Name and Principal Position |
|
Year |
|
Salary |
|
Bonus(1) |
|
Awards(2) |
|
Compensation(3) |
|
Total |
Robert A. Frist, Jr. |
|
|
2008 |
|
|
$ |
205,000 |
|
|
$ |
|
|
|
$ |
24,855 |
|
|
$ |
10,000 |
|
|
$ |
239,855 |
|
Chief Executive Officer,
President |
|
|
2007 |
|
|
|
194,167 |
|
|
|
15,725 |
|
|
|
40,474 |
|
|
|
10,000 |
|
|
|
260,366 |
|
|
|
|
2006 |
|
|
|
182,083 |
|
|
|
12,750 |
|
|
|
40,474 |
|
|
|
10,000 |
|
|
|
245,307 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman (4) |
|
|
2008 |
|
|
|
204,170 |
|
|
|
|
|
|
|
49,321 |
|
|
|
30,190 |
|
|
|
283,681 |
|
Executive Vice President |
|
|
2007 |
|
|
|
194,167 |
|
|
|
15,725 |
|
|
|
53,153 |
|
|
|
26,685 |
|
|
|
289,729 |
|
|
|
|
2006 |
|
|
|
184,167 |
|
|
|
14,875 |
|
|
|
44,859 |
|
|
|
22,686 |
|
|
|
266,587 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson |
|
|
2008 |
|
|
|
209,167 |
|
|
|
|
|
|
|
80,036 |
|
|
|
|
|
|
|
289,203 |
|
Senior Vice President |
|
|
2007 |
|
|
|
200,000 |
|
|
|
9,208 |
|
|
|
69,477 |
|
|
|
|
|
|
|
278,685 |
|
|
|
|
2006 |
|
|
|
108,333 |
|
|
|
10,000 |
|
|
|
31,510 |
|
|
|
|
|
|
|
149,843 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jeffrey S. Doster (5) |
|
|
2008 |
|
|
|
128,077 |
|
|
|
|
|
|
|
16,594 |
|
|
|
|
|
|
|
144,671 |
|
Senior Vice President and Chief
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Technology Officer |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr. (6)
|
|
|
2008 |
|
|
|
124,359 |
|
|
|
|
|
|
|
16,781 |
|
|
|
7,000 |
|
|
|
148,140 |
|
Senior Vice President and Chief
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Financial Officer |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. OHara
Senior Vice President,
|
|
|
2008 |
|
|
|
183,332 |
|
|
|
|
|
|
|
40,570 |
|
|
|
|
|
|
|
223,902 |
|
General Counsel and Secretary |
|
|
2007 |
|
|
|
162,917 |
|
|
|
11,900 |
|
|
|
35,767 |
|
|
|
|
|
|
|
210,584 |
|
|
|
|
2006 |
|
|
|
138,334 |
|
|
|
10,200 |
|
|
|
25,836 |
|
|
|
|
|
|
|
174,370 |
|
|
|
|
(1) |
|
Bonuses listed for each fiscal year relate to payments within a fiscal year of bonus
amounts related to the previous fiscal year. |
|
(2) |
|
Represents the proportionate amount of the total value of all option awards to named
executive officers recognized as an expense during 2008 for financial accounting purposes
under SFAS 123R. For significant assumptions with regard to such valuation under SFAS
123R, see Note 10 Stock Based Compensation in the Notes to Consolidated Financial
Statements of our Annual Report on Form 10-K for the year ended December 31, 2008 filed
with the Securities and Exchange Commission on March 27, 2009. |
|
(3) |
|
Includes other compensation for the reimbursement of life insurance premiums for Mr.
Frist and reimbursement of expenses associated with commuting to Nashville, Tennessee as
well as related gross up tax payments for Mr. Newman. |
|
(4) |
|
Mr. Newman stopped serving as Chief Financial Officer on May 19, 2008. |
|
(5) |
|
Mr. Doster joined the Company on May 12, 2008. |
|
(6) |
|
Mr. Hayden resigned as a Director of the Company on April 22, 2008 and became Senior
Vice President and Chief Financial Officer on May 19, 2008. All other compensation in the
table above represents compensation for his service as a Director of the Company. |
22
Grants of Plan-Based Awards
The following table provides information related to options granted to the Named Executive
Officers during the 2008 fiscal year and the exercise price of the stock options. Grants are made
in accordance with the 2000 Plan, which includes grants made at fair market value on the date of
grant, vesting in four equal installments beginning on the first anniversary of the grant date, and
eight year terms. The aggregate grant date fair value of such annual option grants have ranged from
one-fifth to one-fourth of the Named Executive Officers total compensation. We have not issued
restricted stock, stock appreciation rights or other equity-based awards to our executive officers.
We have not modified or repriced outstanding options.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards: |
|
Exercise |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
or Base |
|
Grant Date |
|
|
|
|
|
|
Estimated Future Payments Under Non- |
|
Securities |
|
Price of |
|
Fair Value |
|
|
Grant |
|
Equity Incentive Plan Awards (1) |
|
Underlying |
|
Option |
|
of Option |
Name |
|
Date |
|
Threshold |
|
Target |
|
Maximum |
|
Options |
|
Award |
|
Awards (2) |
Robert A. Frist, Jr. |
|
|
|
|
|
$ |
|
|
|
$ |
8,405 |
|
|
$ |
71,750 |
|
|
|
|
|
|
$ |
|
|
|
$ |
|
|
Arthur E. Newman |
|
|
4/4/2008 |
|
|
|
|
|
|
|
8,405 |
|
|
|
71,750 |
|
|
|
32,000 |
|
|
|
2.80 |
|
|
|
50,560 |
|
J. Edward Pearson |
|
|
4/4/2008 |
|
|
|
|
|
|
|
8,610 |
|
|
|
73,500 |
|
|
|
32,000 |
|
|
|
2.80 |
|
|
|
50,560 |
|
Jeffrey S. Doster |
|
|
5/12/2008 |
|
|
|
|
|
|
|
5,235 |
|
|
|
44,685 |
|
|
|
75,000 |
|
|
|
3.13 |
|
|
|
132,750 |
|
Gerard M. Hayden, Jr. |
|
|
5/19/2008 |
|
|
|
|
|
|
|
5,077 |
|
|
|
43,342 |
|
|
|
75,000 |
|
|
|
3.15 |
|
|
|
134,250 |
|
Kevin OHara |
|
|
4/4/2008 |
|
|
|
|
|
|
|
7,585 |
|
|
|
64,750 |
|
|
|
32,000 |
|
|
|
2.80 |
|
|
|
50,560 |
|
|
|
|
(1) |
|
Represents the target and maximum bonus levels that could have been earned under the
companys incremental net income incentive plan for fiscal year 2008. The plan is described
under Compensation Discussion and Analysis Cash Bonuses. No bonus was payable for
performance below the target. No cash bonuses were awarded under the plan since the Company
did not achieve its net income target. |
|
(2) |
|
Represents the aggregate fair value computed in accordance with SFAS 123R. For significant
assumptions with regard to such valuation under SFAS 123R, see Note 10 Stock Based
Compensation in the Notes to Consolidated Financial Statements of our Annual Report on Form
10-K for the year ended December 31, 2008 filed with the Securities and Exchange Commission on
March 27, 2009. |
Outstanding Equity Awards at Fiscal Year End
The following table provides information related to options outstanding held by the Named
Executive Officers at the end of fiscal year 2008. We have not issued stock appreciation rights or
warrants to our executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
Number of Securities |
|
|
|
|
|
|
Underlying |
|
Underlying |
|
Option |
|
Option |
|
|
Unexercised Options- |
|
Unexercised Options- |
|
Exercise |
|
Expiration |
Name |
|
Exercisable |
|
Unexercisable |
|
Price(1) |
|
Date(2) |
Robert A. Frist, Jr. |
|
|
50,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
42,000 |
|
|
|
14,000 |
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman |
|
|
90,000 |
|
|
|
|
|
|
$ |
1.10 |
|
|
|
9/17/2009 |
|
|
|
|
50,000 |
|
|
|
|
|
|
$ |
1.32 |
|
|
|
4/16/2011 |
|
|
|
|
40,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
24,000 |
|
|
|
8,000 |
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
18,000 |
|
|
|
18,000 |
|
|
$ |
2.75 |
|
|
|
2/9/2014 |
|
|
|
|
8,500 |
|
|
|
25,500 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
|
|
|
|
32,000 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson |
|
|
62,500 |
|
|
|
62,500 |
|
|
$ |
3.39 |
|
|
|
6/14/2014 |
|
|
|
|
8,500 |
|
|
|
25,500 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
|
|
|
|
32,000 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
23
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
Number of Securities |
|
|
|
|
|
|
Underlying |
|
Underlying |
|
Option |
|
Option |
|
|
Unexercised Options- |
|
Unexercised Options- |
|
Exercise |
|
Expiration |
Name |
|
Exercisable |
|
Unexercisable |
|
Price(1) |
|
Date(2) |
Jeffrey S. Doster |
|
|
|
|
|
|
75,000 |
|
|
$ |
3.13 |
|
|
|
5/12/2016 |
|
|
Gerard M. Hayden, Jr. |
|
|
3,750 |
|
|
|
|
|
|
$ |
3.21 |
|
|
|
9/11/2016 |
|
|
|
|
6,000 |
|
|
|
|
|
|
$ |
3.53 |
|
|
|
5/24/2017 |
|
|
|
|
|
|
|
|
75,000 |
|
|
$ |
3.15 |
|
|
|
5/19/2016 |
|
|
Kevin P. OHara |
|
|
5,000 |
|
|
|
|
|
|
$ |
1.35 |
|
|
|
3/15/2010 |
|
|
|
|
10,000 |
|
|
|
|
|
|
$ |
1.32 |
|
|
|
4/16/2011 |
|
|
|
|
16,000 |
|
|
|
|
|
|
$ |
2.69 |
|
|
|
2/19/2012 |
|
|
|
|
15,000 |
|
|
|
5,000 |
|
|
$ |
3.18 |
|
|
|
2/25/2013 |
|
|
|
|
14,000 |
|
|
|
14,000 |
|
|
$ |
2.75 |
|
|
|
2/9/2014 |
|
|
|
|
8,500 |
|
|
|
25,500 |
|
|
$ |
3.75 |
|
|
|
3/7/2015 |
|
|
|
|
|
|
|
|
32,000 |
|
|
$ |
2.80 |
|
|
|
4/4/2016 |
|
|
|
|
(1) |
|
The exercise price is the closing price of our common stock on NASDAQ on the date of grant.
|
|
(2) |
|
Options generally vest ratably over four years and expire eight years from the date of grant. |
Options Exercised During 2008
No options were exercised by our Named Executive Officers under the Companys 2000 Plan during
the 2008 fiscal year.
Equity Compensation Plan Information
The following table provides information related to securities available and outstanding under
the Companys equity compensation plans as of the end of the 2008 fiscal year:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
Number of securities |
|
Weighted-average |
|
remaining available for |
|
|
to be issued upon |
|
exercise price of |
|
future issuance under equity |
|
|
exercise of |
|
outstanding |
|
compensation plans |
|
|
outstanding options, |
|
options, warrants |
|
(excluding securities |
Plan Category |
|
warrants and rights |
|
and rights |
|
reflected in the first column) |
Equity compensation
plans approved by
security holders |
|
|
2,426,795 |
|
|
$ |
2.85 |
|
|
|
1,585,758 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plans not approved
by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
2,426,795 |
|
|
$ |
2.85 |
|
|
|
1,585,758 |
|
Potential Payments Upon Termination or Change-in-Control
As of December 31, 2008, we maintained only one employment agreement, with Robert A. Frist,
Jr., our Chief Executive Officer. The term of the agreement automatically extends for successive
one year periods unless either party provides 90 days advance notice of their intent not to further
extend the employment term, in which case the employment agreement shall expire and terminate at
the end of the extended employment term. Mr. Frist is entitled to severance benefits if we
terminate him without cause; if he resigns for good reason after a change-in-control; if he resigns
upon the occurrence of a material change in the terms of his employment; or if he resigns upon the
occurrence of a material breach of the agreement by the Company. If any such termination occurs,
Mr. Frist will be entitled to a severance benefit equal to 1.5 times the most recent recommended
salary by our Compensation Committee for him. In addition, if Mr. Frist terminates his employment
for good reason after the occurrence of a change-in-control, all options, shares and other benefits
will fully vest immediately. If Mr. Frist is terminated for cause, or because of his death,
disability, or
24
voluntary resignation without good reason, he would not be entitled to any compensation or
benefits beyond his effective termination date, other than benefits provided through statutory
requirements.
Under the terms of the 2000 Plan, any outstanding stock options will become fully vested and
exercisable upon a change-in-control. Further, the 2000 Plan also provides for cash payments based
on the difference between the change-in-control price per share of common stock and the per share
exercise price of each outstanding option, multiplied by the number of shares of common stock that
would be issued if such option were exercised upon a change-in-control. Under the terms of the 2000
Plan, the change-in-control price is to be based on the highest price paid per share for any
transaction reported on NASDAQ at any time during the 60 day period immediately preceding the
occurrence of the change-in-control.
The following table shows the potential payments described above for our Named Executive Officers:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
without cause, |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
resignation for |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
good reason, |
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
or resignation |
|
|
|
|
|
termination for |
|
|
|
|
|
|
|
|
for good |
|
|
|
|
|
cause or |
|
|
|
|
|
|
|
|
reason after a |
|
|
|
|
|
resignation |
|
|
|
|
|
|
|
|
change-in- |
|
Change-in- |
|
without good |
|
|
|
|
|
Death or |
Name |
|
control |
|
control |
|
reason |
|
Retirement |
|
disability |
Robert A. Frist, Jr.
Cash severance(1) |
|
$ |
307,500 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
Accelerated vesting of stock option awards(2) |
|
|
9,000 |
|
|
|
9,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Arthur E. Newman
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
250,810 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Edward Pearson
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
2,240 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jeffrey S. Doster
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerard M. Hayden, Jr.
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin P. OHara
Accelerated vesting of stock option awards(2) |
|
|
|
|
|
|
29,390 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Based on the employment agreement described above, based on Mr. Frists salary as of December
31, 2008. |
|
(2) |
|
Based on the highest price paid for our stock reported on NASDAQ in the 60 day period prior
to December 31, 2008 of $2.87 per share, less the exercise price of any outstanding
in-the-money stock options, multiplied by the total of the respective outstanding in-the-money
stock options. |
Director Compensation
Cash Compensation of Directors. We pay each member of the board, who is not an officer
or employee of the Company, $1,000 for each board meeting personally attended or attended via
teleconference. In addition, we pay non-employee board members $500 for each board committee
meeting personally or telephonically attended and pay committee chairpersons $1,000 for each
committee meeting attended.
Equity Compensation of Directors. During 2008, we granted 6,000 options to each
non-employee director of the Company. The options vested immediately and had an exercise price
equal to the fair market value of our common stock on the date of grant pursuant to the provisions
of the
25
2000 Plan as discussed below. For 2009, we will grant 10,000 options to each non-employee
director of the Company. These options will vest annually, in two equal increments as of the first
and second anniversaries of the grant date.
Employee directors are not eligible for any compensation for service on the board or its
committees.
The following table summarizes the compensation for the Companys non-employee directors during
2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
Option |
|
|
Name |
|
Paid in Cash ($) |
|
Awards ($) (1) (3) |
|
Total ($) |
James F. Daniell, M.D. |
|
$ |
10,500 |
|
|
$ |
12,360 |
|
|
$ |
22,860 |
|
Thompson S. Dent |
|
|
9,000 |
|
|
|
12,360 |
|
|
|
21,360 |
|
Frank Gordon |
|
|
9,500 |
|
|
|
12,360 |
|
|
|
21,860 |
|
Gerard M. Hayden, Jr.(2) |
|
|
7,000 |
|
|
|
|
|
|
|
7,000 |
|
Jeffrey L. McLaren |
|
|
14,000 |
|
|
|
12,360 |
|
|
|
26,360 |
|
Dale Polley |
|
|
18,000 |
|
|
|
12,360 |
|
|
|
30,360 |
|
Linda Rebrovick |
|
|
14,500 |
|
|
|
12,360 |
|
|
|
26,860 |
|
Michael Shmerling |
|
|
11,500 |
|
|
|
12,360 |
|
|
|
23,860 |
|
William W. Stead, M.D. |
|
|
11,000 |
|
|
|
12,360 |
|
|
|
23,360 |
|
|
|
|
(1) |
|
Represents the total value of option awards to directors recognized as an expense
during 2008 for financial accounting purposes under SFAS 123R. Option awards granted to
directors during 2008 became fully vested upon the date of grant. For significant
assumptions with regard to such valuation under SFAS 123R, see Note 10 Stock Based
Compensation in the Notes to Consolidated Financial Statements of our Annual Report on
Form 10-K for the year ended December 31, 2008 filed with the Securities and Exchange
Commission on March 27, 2009. |
|
(2) |
|
On April 22, 2008, Mr. Hayden resigned as a Director of the Company and became Senior
Vice President and Chief Financial Officer of the Company on May 19, 2008. Amounts in the
table above only include compensation for his service as a director of the Company. |
|
(3) |
|
The aggregate number of option awards outstanding held by directors at fiscal year
end 2008 was as follows: |
|
|
|
|
|
|
|
Option Awards |
Name |
|
Outstanding |
James F. Daniell, M.D. |
|
|
52,000 |
|
Thompson S. Dent |
|
|
57,000 |
|
Frank Gordon |
|
|
42,000 |
|
Jeffrey L. McLaren |
|
|
42,000 |
|
Dale Polley |
|
|
15,750 |
|
Linda Rebrovick |
|
|
42,000 |
|
Michael Shmerling |
|
|
12,000 |
|
William W. Stead, M.D. |
|
|
57,000 |
|
Executive Officers of the Company
The following is a brief summary of the business experience of each of the executive officers of
the Company. Officers of the Company are elected by the Board of Directors and serve at the
pleasure of the Board of Directors. The following table sets forth certain information regarding
the executive officers of the Company:
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
Robert A. Frist, Jr.
|
|
|
42 |
|
|
Chief Executive Officer, President and Chairman of the Board of Directors |
Arthur E. Newman
|
|
|
60 |
|
|
Executive Vice President |
J. Edward Pearson
|
|
|
46 |
|
|
Senior Vice President and President of HealthStream Research |
Jeffrey S. Doster
|
|
|
44 |
|
|
Senior Vice President and Chief Technology Officer |
Gerard M. Hayden, Jr.
|
|
|
54 |
|
|
Senior Vice President and Chief Financial Officer |
Kevin P. OHara
|
|
|
39 |
|
|
Senior Vice President, General Counsel, and Compliance Officer |
Robert A. Frist, Jr., one of our co-founders, has served as our chief executive officer and
chairman of the board of directors since 1990 and president since 2001. He graduated with a
Bachelor of Science in business with concentrations in finance, economics and marketing from
Trinity University.
26
Arthur E. Newman joined the Company in January 2000, and is currently our Executive Vice President.
Previously he served as our chief financial officer and senior vice president from January 2000 to
March 2006. He holds a Bachelor of Science in chemistry from the University of Miami and a Master
of Business Administration from Rutgers University.
J. Edward Pearson joined the company in June 2006 as senior vice president, responsible for our
survey and research business and was named president of HealthStream Research during 2007. From
June 2003 to June 2006, he served as president and chief executive officer of DigiScript, an
Internet-based training and communication solutions provider for the life sciences industry. He
earned a Bachelor of Business Administration in accounting from Middle Tennessee State University.
Jeffrey S. Doster joined the Company in May 2008 as senior vice president and chief technology
officer. From November 2006 to May 2008, he served as principal at The Altus Group LLC, a business
consulting company. From March 2005 to October 2006, he served as senior vice president and chief
technology officer at The Shop at Home Network, LLC, a television shopping company. From October
2000 to April 2004, he served as senior vice president of information technology at New Roads,
Inc., a provider of fulfillment and other services to retailers. He earned undergraduate degrees in
both Economics and Business Administration from Towson University, as well as a Master of Business
Administration from Loyola College, in Maryland.
Gerard M. Hayden, Jr. joined the Company as senior vice president and chief financial officer in
May 2008. From April 2007 to May 2008, he served as executive vice president and chief financial
officer of MedAvant Healthcare Solutions (MedAvant), a healthcare transaction processing company.
In July 2008, MedAvant filed for relief under Chapter 11 of the Bankruptcy Code, and was sold in
September 2008. From January 2005 to April 2007, Mr. Hayden was a consultant for various
healthcare, technology and other business ventures. From November 2001 to January 2005, he served
as chief financial officer for Private Business, Inc., a company offering marketing and software
solutions to regional and community banks in the United States. He earned a Bachelor of Arts from
the University of Notre Dame and a Master of Science from Northeastern University. Mr. Hayden
served on the Companys Board of Directors and was a member of the Audit Committee from September
2006 to May 2008.
Kevin P. OHara joined the company in 2002, and was promoted to senior vice president and general
counsel in February 2007. He assumed compliance officer responsibilities during August 2007. He
previously served as vice president for the company. He earned a Bachelor of Arts degree and a J.D.
from Vanderbilt University.
27
STOCK OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth information regarding the beneficial ownership of our common
stock as of March 31, 2009 (unless otherwise noted), for:
|
|
|
each person who is known by us to beneficially own more than 5% of the outstanding shares of our common stock; |
|
|
|
|
each of our directors and nominees; |
|
|
|
|
each of our Named Executive Officers; and |
|
|
|
|
all of our directors and executive officers as a group. |
The percentages of shares outstanding provided in the table are based on 21,382,055 shares
outstanding as of March 31, 2009. Beneficial ownership is determined in accordance with the rules
of the Securities and Exchange Commission and generally includes voting or investment power with
respect to securities. Unless otherwise indicated, each person or entity named in the table has
sole voting and investment power, or shares voting and investment power with his or her spouse,
with respect to all shares of stock listed as owned by that person. The number of shares shown does
not include the interest of certain persons in shares held by family members in their own right.
Shares issuable upon exercise of options that are exercisable within 60 days of March 31, 2009 are
considered outstanding for the purpose of calculating the percentage of outstanding shares of our
common stock held by the individual, but not for the purpose of calculating the percentage of
outstanding shares held by any other individual. The address of each of our directors and executive
officers listed below is c/o HealthStream, Inc., 209 10th Avenue South, Suite 450,
Nashville, Tennessee 37203.
|
|
|
|
|
|
|
|
|
Name |
|
Number of Shares |
|
Percent |
Robert A. Frist, Jr. |
|
|
5,945,340 |
(1) |
|
|
27.8 |
% |
T. Rowe Price Associates, Inc. |
|
|
2,507,800 |
(2) |
|
|
11.7 |
% |
Morgan Stanley Dean Witter & Co. |
|
|
1,138,940 |
(3) |
|
|
5.3 |
% |
Arthur E. Newman |
|
|
294,700 |
(4) |
|
|
1.4 |
% |
Jeffrey L. McLaren |
|
|
289,380 |
(5) |
|
|
1.4 |
% |
Frank Gordon |
|
|
282,886 |
(6) |
|
|
1.3 |
% |
Michael Shmerling |
|
|
124,820 |
(7) |
|
|
|
* |
J. Edward Pearson |
|
|
117,100 |
(8) |
|
|
|
* |
Kevin P. OHara |
|
|
92,200 |
(9) |
|
|
|
* |
James F. Daniell |
|
|
91,948 |
(10) |
|
|
|
* |
Thompson S. Dent |
|
|
86,394 |
(11) |
|
|
|
* |
Linda Rebrovick |
|
|
62,000 |
(12) |
|
|
|
* |
William W. Stead |
|
|
60,700 |
(13) |
|
|
|
* |
Gerard M. Hayden, Jr. |
|
|
21,250 |
(14) |
|
|
|
* |
Dale Polley |
|
|
20,750 |
(15) |
|
|
|
* |
Jeffrey S. Doster |
|
|
7,500 |
(16) |
|
|
|
* |
All directors and executive officers as a group (14 persons) |
|
|
7,496,968 |
(17) |
|
|
35.1 |
% |
|
|
|
* |
|
Less than one percent. |
|
(1) |
|
Includes 106,000 shares issuable upon exercise of options. |
|
(2) |
|
100 East Pratt Street, Baltimore, Maryland 21202-1009. Based upon information
set forth in Schedule 13G filed with the SEC on February 11, 2009 jointly by T. Rowe
Price Associates, Inc. (Price Associates) and T. Rowe Price New Horizons Fund, Inc.
(New Horizons), these shares are held by various individual and institutional
investors for which Price Associates and New Horizons serve as investment advisor with
power to direct investments and/or sole power |
28
|
|
|
|
|
to vote the shares. Price Associates and New Horizons disclaim beneficial ownership
of these shares except to the extent of their pecuniary interest in those shares. |
|
(3) |
|
1221 Avenue of the Americas, 39th Floor, New York, New York 10020.
Based on information provided to the Company by Morgan Stanley Dean Witter & Co. on
April 3, 2009. Morgan Stanley Venture Partners III, L.P. owns 999,284 common shares.
Morgan Stanley Venture Investors III, L.P. owns 95,947 common shares. The Morgan
Stanley Venture Partners Entrepreneur Fund, L.P. owns 43,709 common shares. The General
Partner is the general partner of Morgan Stanley Venture Partners III, L.P., Morgan
Stanley Venture Investors III, L.P. and The Morgan Stanley Venture Partners Entrepreneur
Fund, L.P. (collectively, the Funds), and, as such, has the power to vote or direct
the vote and to dispose or direct the disposition of all of the shares held by the
Funds. Morgan Stanley Venture Capital III, Inc. is the institutional managing member of
the General Partner, and, as such, shares, together with the remaining managing members,
the power to direct the actions of the General Partner. Morgan Stanley Dean Witter &
Co., as the sole shareholder of Morgan Stanley Venture Capital III, Inc., controls the
actions of Morgan Stanley Venture Capital III, Inc. |
|
(4) |
|
Includes 259,200 shares issuable upon exercise of options. |
|
(5) |
|
Includes 42,000 shares issuable upon exercise of options. |
|
(6) |
|
136,000 of these shares are held by Crofton Capital. Mr. Gordon disclaims
beneficial ownership of these shares except to the extent of his pecuniary interest in
those shares. 11,386 of these shares are held by The Joel Company. Mr. Gordon disclaims
beneficial ownership of these shares except to the extent of his pecuniary interest in
those shares. Also includes 42,000 shares issuable upon exercise of options. |
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Includes 12,000 shares issuable upon exercise of options. |
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(8) |
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Includes 82,700 shares issuable upon exercise of options. |
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(9) |
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Includes 92,200 shares issuable upon exercise of options. |
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(10) |
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Includes 52,000 shares issuable upon exercise of options. |
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Includes 57,000 shares issuable upon exercise of options. |
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Includes 42,000 shares issuable upon exercise of options. |
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Includes 57,000 shares issuable upon exercise of options. |
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(14) |
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Includes 17,250 shares issuable upon exercise of options. |
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(15) |
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Includes 15,750 shares issuable upon exercise of options. |
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Includes 7,500 shares issuable upon exercise of options. |
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Includes 884,600 shares issuable upon exercise of options. |
Section 16(a) Beneficial Ownership Reporting Compliance
We believe that during the 2008 fiscal year, all SEC filings of directors, officers and
greater than ten-percent shareholders complied with the requirements of Section 16(a) of the
Securities Exchange Act of 1934, as amended, except as follows, (1) Arthur E. Newman who failed to
timely file one Form 4 reporting a purchase of stock, (2) J. Edward Pearson who failed to timely
file one Form 4 reporting a purchase of stock, (3) Gerard M. Hayden, Jr. who failed to timely file
one Form 4 reporting a grant of stock options, (4) Jeffrey S. Doster who failed to file one Form 4
reporting a grant of stock options, and (5) Jeffrey L. McLaren who failed to timely file one Form 4
reporting a sale of stock. This belief is based on our review of forms filed or written
representations that no forms were required.
29
GENERAL INFORMATION
Important Notice Regarding Delivery of Shareholder Documents
The rules of the Securities and Exchange Commission allow the Company to send a single copy of
the Proxy Statement and Annual Report to Shareholders to any household at which two or more
shareholders reside if the Company believes the shareholders are members of the same family, unless
the Company has received contrary instructions from a shareholder. This process, known as
householding, reduces the volume of duplicate information received at your household and helps
reduce the Companys expenses. The rule applies to the Companys annual reports and proxy
statements. Each shareholder in the household will continue to receive a separate proxy card.
If your shares are registered in your own name and you would like to receive your own set of
the Companys annual disclosure documents this year or in future years, or if you share an address
with another shareholder and together both of you would like to receive only a single set of the
Companys annual disclosure documents, please contact the Companys Secretary by calling (800)
845-1579 or writing to the Company at HealthStream, Inc., Investor Relations Department, 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203. If a bank, broker or other
nominee holds your shares, please contact your bank, broker or other nominee directly. The Company
will deliver within 30 days upon oral or written request a separate copy of the Proxy Statement or
Annual Report to Shareholders to a shareholder at a shared address to which a single copy of the
documents was delivered.
Annual Report
Our 2008 Annual Report to Shareholders is being included as an enclosure with this proxy
statement. The Annual Report is not part of the proxy solicitation materials.
Additional Information
A copy of our Annual Report on Form 10-K for the year ended December 31, 2008, excluding
certain of the exhibits thereto, may be obtained by visiting our website at www.healthstream.com or
may be obtained without charge by writing to HealthStream, Inc., Investor Relations Department, 209
10th Avenue South, Suite 450, Nashville, Tennessee 37203 or by making an oral request by
calling (615) 301-3237. We will furnish any exhibits to our Annual Report on Form 10-K upon the
payment of fees equal to our reasonable expenses in furnishing such exhibits. The Companys Annual
Report on Form 10-K and various other filings also may be accessed in the Corporate Governance
section of our website at www.healthstream.com or www.sec.gov.
Nashville, Tennessee
April 29, 2009
30
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Electronic Voting Instructions
You can vote by Internet or telephone!
Available 24 hours a day, 7 days a
week!
Instead of mailing your proxy, you may choose one of the two voting
methods outlined below to vote your proxy.
VALIDATION
DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must be received by
11:59 p.m. Eastern Time, on May 27th, 2009.
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Vote by
Internet Log
on to the Internet and go to www.envisionreports.com/HSTM Follow the steps outlined on the secured website. |
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Vote by
telephone Call toll free 1-800-652-VOTE (8683) within the United
States, Canada &
Puerto Rico any time on a touch tone
telephone. There is NO CHARGE to you for the call. |
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Using a black ink pen, mark your votes with an X as shown in
this example. Please do not write outside the designated areas.
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Follow the instructions provided by the recorded message. |
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IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE,
FOLD ALONG THE PERFORATION, DETACH AND RETURN
THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. ▼
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A
Proposals The Board of Directors recommends a vote FOR the election of each of
the nominees for director listed in
Proposal 1 below and FOR Proposal 2 below.
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1. To elect the following nominees as Class III directors to the Board of Directors
until the 2012 Annual Meeting of Shareholders and until their respective successors are elected and qualified:
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01 - Robert A. First, Jr.
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02 - Frank Gordon |
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Mark here to vote FOR all nominees |
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Mark here to WITHHOLD vote from all nominees |
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02 |
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For All EXCEPT - To withhold a vote for one or more nominees, mark
the box to the left and the corresponding numbered box(es) to the right.
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For |
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Abstain |
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2. To ratify the appointment of Ernst & Young LLP
as the Companys independent registered public accounting
firm for the fiscal year ending December 31, 2009. |
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3. To vote in accordance with their best judgment with respect to any other matters which may properly come before the meeting or any adjournment or adjournments thereof.
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B Non-Voting
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Change of Address
Please print new address below.
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C |
Authorized
Signatures
This section must be completed for your vote to be counted.
Date and Sign Below
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This Proxy should be marked, dated, and signed by the shareholder(s) exactly as his or her name
appears hereon, and returned promptly in the enclosed envelope. Persons signing in a fiduciary
capacity should so indicate. If shares are held by joint tenants or as community property, both
should sign. |
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Date (mm/dd/yyyy) Please print date below.
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Signature 1 Please keep signature within the box.
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Signature 2 Please keep signature within the box. |
/ / |
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▼ IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED
ENVELOPE. ▼
Proxy HealthStream, Inc.
THIS PROXY IS SOLICITED ON BEHALF OF
THE BOARD OF DIRECTORS OF HEALTHSTREAM, INC.
The undersigned shareholder(s) of HealthStream, Inc., a Tennessee corporation, hereby acknowledges
receipt of the Notice of Annual Meeting of Shareholders and Proxy Statement, each dated April
29, 2009, and hereby appoints Robert A. Frist, Jr. and Gerard M. Hayden, Jr.,
and each of them, proxies and attorneys in fact, with full power to each of substitution, on behalf
and in the name of the undersigned, to represent the undersigned at the 2008 Annual Meeting of
Shareholders of HealthStream, Inc. to be held on Thursday, May 28, 2009 at 2:00 p.m. Central
Daylight Time, at 209 10th Avenue, South, Suite 450, Nashville, Tennessee 37203, and at any
adjournment or adjournments thereof, and to vote all shares of Common Stock which the undersigned
would be entitled to vote if then and there personally present, on the matters set forth herein.
This Proxy, when properly executed, will be voted in accordance with the directions given by the
undersigned shareholder. If no direction is made, it will be voted FOR the proposals set forth
herein and as the proxies deem advisable on such other matters as may come before the meeting.
PLEASE COMPLETE, DATE, SIGN AND RETURN THIS PROXY PROMPTLY.
(Items to be voted appear on reverse side.)