Definitive 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Bancorp Rhode Island, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2)
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Dear Shareholder:
You are cordially invited to attend the 2009 Annual Meeting of Shareholders of Bancorp Rhode
Island, Inc. to be held at The Hotel Providence, 311 Westminster Street, Providence, Rhode Island
02903, on Wednesday, May 20, 2009 at 10:00 a.m.
The official Notice of Annual Meeting, Proxy Statement and Proxy are included with this
letter. The matters listed in the Notice of Annual Meeting are more fully described in the Proxy
Statement. I encourage you to take the time to review the Proxy Statement.
It is important that your shares be represented and voted at the Annual Meeting. Accordingly,
regardless of whether or not you plan to attend the meeting, please sign and date the enclosed
WHITE proxy card and return it in the enclosed postage paid envelope, so that your shares may be
represented at the meeting. If you decide to attend the meeting you may revoke your proxy and vote
your shares in accordance with the procedures set forth in the Proxy Statement. If you are a
shareholder whose shares are held by a broker or otherwise not registered in your name, you will
need additional documentation from your record holder to attend and vote personally at the meeting.
Thank you for your consideration. I look forward to seeing you.
Very truly yours,
Malcolm G. Chace
Chairman
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE
ANNUAL MEETING OF
SHAREHOLDERS TO BE HELD ON MAY 20, 2009.
The Companys Proxy Statement, sample proxy card and 2008 Annual Report are available at:
https://materials.proxyvote.com/059690
BANCORP RHODE ISLAND, INC.
One Turks Head Place
Providence, Rhode Island 02903
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held Wednesday, May 20, 2009
To the Shareholders of Bancorp Rhode Island, Inc.:
The Annual Meeting of Shareholders of Bancorp Rhode Island, Inc. (the Meeting), a Rhode
Island corporation (the Company), will be held at The Hotel Providence, 311 Westminster Street,
Providence, Rhode Island 02903 on Wednesday, May 20, 2009, at 10:00 a.m. local time, for the
following purposes:
1. To elect four Class I Directors to serve until 2012;
2. To consider and act upon a proposal to amend the Companys Amended and Restated
Non-Employee Director Stock Plan to increase the number of shares of common stock reserved
for issuance thereunder by 25,000 shares;
3. To consider and approve an advisory (non-binding) proposal on the Companys executive
compensation;
4. To consider and act upon a proposal to ratify the appointment of KPMG LLP as independent
registered public accounting firm for the Company; and
5. To transact such other business as may properly come before the Meeting or any
adjournments thereof.
The Board of Directors of the Company has fixed the close of business on April 1, 2009 as the
record date for the determination of shareholders entitled to receive notice of and to vote at the
Meeting or any adjournment thereof. Only shareholders of record at the close of business on April
1, 2009 will be entitled to notice of and to vote at the Meeting and any adjournment or
postponement thereof. The stock transfer books will not be closed.
All shareholders are cordially invited to attend the Meeting. PLEASE SIGN, DATE AND RETURN THE
WHITE PROXY CARD EVEN THOUGH YOU PLAN TO ATTEND THE MEETING. Doing so will ensure your presence by
proxy and allow your shares to be voted should anything prevent your attendance in person.
By Order of the Board of Directors
Margaret D. Farrell, Secretary
April 17,
2009
BANCORP RHODE ISLAND, INC.
One Turks Head Place
Providence, Rhode Island 02903
PROXY STATEMENT
This Proxy Statement is being furnished to the holders of common stock of Bancorp Rhode
Island, Inc., a Rhode Island corporation (Bancorp), in connection with the solicitation of
proxies by the Board of Directors of Bancorp for the Annual Meeting of Shareholders of Bancorp (the
Meeting) to be held at The Hotel Providence, 311 Westminster Street, Providence, Rhode Island on
Wednesday, May 20, 2009 at 10:00 a.m. local time, and at any adjournments and postponements
thereof. This Proxy Statement and the related WHITE proxy card
are being mailed on or about April 17, 2009, to holders of record of Bancorps common stock on April 1, 2009. As used herein, the Company
means both Bancorp and Bank Rhode Island, a Rhode Island financial institution (the Bank), the
only significant operating subsidiary of Bancorp.
GENERAL INFORMATION
Actions to Be Taken At the Meeting
At the Meeting, Bancorp shareholders will be asked to (i) elect four Class I Directors to
serve until the 2012 annual meeting and until their successors are duly elected and qualified, (ii)
consider and act upon a proposal to amend the Companys Amended and Restated Non-Employee Director
Stock Plan to increase the number of shares of common stock reserved for issuance thereunder by
25,000 shares, (iii) consider and approve an advisory (non-binding) proposal on the Companys
executive compensation, (iv) ratify the appointment of KPMG LLP as the Companys independent
registered public accounting firm and (v) transact such other business as may properly come before
the Meeting or any adjournments thereof.
Who May Vote
Holders of record of Bancorps common stock at the close of business on April 1, 2009, the
record date for the Meeting, are entitled to notice of and to vote at the Meeting. As of the close
of business on April 1, 2009, Bancorp had outstanding 4,597,977 shares of common stock entitled to
vote. Holders of the common stock are entitled to one vote for each share held on the matters
properly presented at the Meeting.
Votes Required to Transact Business At the Meeting
The holders of a majority of the shares entitled to vote, present in person or represented by
proxy, will constitute a quorum for the transaction of business at the Meeting.
Votes Required to Approve Each Proposal
Election of Directors (Proposal 1). To be elected as a director, a nominee must receive the
affirmative vote of a plurality of the votes cast. Under the plurality voting standard, the
nominees receiving the most for votes will be elected. A proxy card marked as withholding
authority with respect to the election of one or more directors will be counted for quorum
purposes.
Under our majority voting policy, in an uncontested election, any nominee for director who
receives a greater number of withhold votes than for votes is required to tender his or her
resignation for consideration by the Governance and Nominating Committee and the Board of
Directors. We have provided more information about our majority voting policy under the heading
Corporate Governance Majority Voting Policy.
Amendment to the Companys Amended and Restated Non-Employee Director Stock Plan (Proposal No.
2). Approval of the amendment to the Companys Amended and Restated Non-Employee Director Stock
Plan to increase the number of shares of common stock reserved for issuance thereunder by 25,000
shares requires the affirmative vote of holders of a majority of our common stock present in person
or represented by proxy at the
Meeting. A proxy card marked as abstaining with respect to this proposal will be counted for
quorum purposes, but will not be counted as a vote cast, and therefore will have no effect on the
vote.
Approval of the Companys Executive Compensation as described in the Compensation Discussion
and Analysis and the tabular disclosure regarding named executive officer compensation (together
with the accompanying narrative disclosure) in this Proxy Statement (Proposal 3). Approval of this
non-binding advisory vote on the Companys executive compensation as described in this proxy
statement requires the affirmative vote of holders of a majority of our common stock present in
person or represented by proxy at the Meeting. Because this proposal is advisory, it will not be
binding upon the Board of Directors if approved. However, the Compensation Committee and the Board
of Directors will take into account the outcome of the vote when considering future executive
compensation arrangements.
Ratification of Independent Registered Public Accounting Firm (Proposal 4). To ratify the
appointment of KPMG LLP as the Companys independent registered public accounting firm requires the
affirmative vote of holders of a majority of the our common stock present in person or represented
by proxy at the Meeting. A proxy card marked as abstaining with respect to this proposal will be
counted for quorum purposes, but will not be counted as a vote cast, and therefore will have no
effect on the vote.
Other Items. All other proposals and other business as may properly come before the Meeting
require the affirmative vote of a majority of the votes cast, except as otherwise required by
statute or our Articles of Incorporation.
How to Vote Shares Held Directly by the Shareholder
If you are the record holder of your shares, you may vote your shares by marking, signing and
dating the enclosed WHITE proxy card and returning it in the enclosed postage paid envelope. If you
are the shareholder of record, you may also vote your shares via telephone or internet in
accordance with the instructions set forth on the enclosed WHITE proxy card, or in person at the
Meeting. Returning a proxy card will not prevent you from voting your shares in person if you
attend the Meeting.
How to Vote Shares Held by a Broker, Bank or Other Nominee
If your shares are held through a broker, bank or other nominee, you may vote your shares by
marking, signing and dating the voting instruction form provided to you by your broker, bank or
other nominee. You may also be able to vote your shares via internet or telephone in accordance
with the instructions provided by your broker, bank or nominee. To be able to vote shares not
registered in your own name in person at the Meeting, you will need appropriate documentation from
the record holder of your shares. If you hold your shares in street name through a broker or bank
you may only vote or change your vote in person if you have a legal proxy in your name from
Broadridge Financial Solutions, formerly ADP, or your broker or bank.
A broker, bank or other nominee is permitted to exercise voting discretion with respect to the
election of directors, the advisory vote on executive compensation and ratification of auditors but
not with respect to the amendment to the Companys Amended and Restated Non-Employee Director Stock
Plan. If you do not give your broker specific instructions with regard to the matters for which
they cannot vote at the Meeting, your shares may not be voted on those matters and will not be
counted in determining the number of shares necessary for approval of any action. This is generally
referred to as a broker non-vote and will affect the outcome of the voting as broker non-votes
are considered present at the meeting in determining whether or not a quorum is present. Therefore,
you are encouraged to provide directions to your broker as to how your shares should be voted with
regard to each matter set forth in the Notice of Meeting.
How Will Shares be Voted
The proxy holders will vote all shares represented by a properly executed proxy received in
time for the Meeting in accordance with the instructions on the proxy. If you return an executed
proxy card without marking your instructions with regard to the matters to be acted upon, the proxy
holders will vote FOR the election of director nominees set forth in this proxy statement and FOR
the approval of proposals 2 through 4.
2
A proxy may confer discretionary authority to vote with respect to any matter to be presented
at the Meeting which management does not know of within a reasonable time before the date hereof.
Management does not know of any such matter which may come before the Meeting and which would be
required to be set forth in this Proxy Statement or the related proxy form. If any other matter is
properly presented to the Meeting for action, it is intended that the persons named on the enclosed
proxy card and acting thereunder will vote in accordance with their best judgment on such matter.
Revocation of Proxies
A proxy may be revoked at any time before it is voted at the Meeting by:
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Filing a written revocation of the proxy with the Secretary of Bancorp,
Margaret D. Farrell, c/o Hinckley, Allen & Snyder LLP, 50 Kennedy Plaza, Suite 1500,
Providence, Rhode Island 02903; |
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Submitting a signed proxy card bearing a later date; or |
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Attending and voting in person at the Meeting provided you are the holder of
record of your shares and have filed a written revocation of your grant of proxy with
the Secretary of Bancorp as indicated above. |
If you hold your shares in the name of a broker, bank or other nominee, you will need to
contact your nominee in order to revoke your proxy. If you hold your shares in street name through
a broker or bank you may only change your vote in person if you have a legal proxy in your name
from Broadridge Financial Solutions or your broker or bank.
Persons Making the Solicitation
The Bancorp Board of Directors of Bancorp is soliciting these proxies. The Company will bear
the expense of preparing, assembling, printing and mailing this Proxy Statement and the material
used in the solicitation of proxies for the Meeting. We contemplate that proxies will be solicited
principally through the use of the mail, but officers, directors and employees of the Company may
solicit proxies personally or by telephone, without receiving special compensation therefor.
The Company will pay the expenses for this Proxy solicitation. In addition to sending you
these materials, some of our directors and officers as well as management and non-management
employees may contact you by telephone, mail, e-mail, or in person. You may also be solicited by
means of press releases issued by the Company, postings on our website, www.bankri.com, and
advertisements in periodicals. None of our officers or employees will receive any extra
compensation for soliciting you. We have retained Laurel Hill Advisory Group, LLC (Laurel Hill)
to assist us in soliciting your proxy for an estimated fee of $7,500 plus reasonable out-of-pocket
expenses. Laurel Hill may ask brokerage houses and other custodians and nominees whether other
persons are beneficial owners of our common stock. If so, we will reimburse banks, nominees,
fiduciaries, brokers and other custodians for their costs of sending the proxy materials to the
beneficial owners of our common stock.
Board of Directors Recommendation
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION AS DIRECTORS OF THE NOMINEES NAMED
BELOW AND SET FORTH ON THE COMPANYS WHITE PROXY CARD, AND THE PROPOSALS REGARDING THE APPROVAL AN
AMENDMENT TO THE BANCORP AMENDED AND RESTATED NON-EMPLOYEE DIRECTOR STOCK PLAN, APPROVAL OF
BANCORPS EXECUTIVE COMPENSATION AND THE RATIFICATION OF THE APPOINTMENT OF KPMG LLP AS THE
COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM.
3
PROPOSAL NO. 1
ELECTION OF DIRECTORS
Bancorps Articles of Incorporation provide that the Board of Directors shall be divided into
three classes, designated as Class I, Class II and Class III, and as nearly equal as possible. The
Board of Directors currently consists of 15 persons, of whom five are designated as Class I
Directors, five as Class II Directors and five as Class III Directors. Directors serve staggered
three year terms and until their successors are duly elected and qualified or until the directors
earlier resignation or removal.
The Board of Directors has determined to reduce the size of the board from 15 directors to 12
over three years commencing with the Meeting. Accordingly, at the Meeting, four Class I Directors
are to be elected to serve until the 2012 annual meeting and until their successors are duly
elected and qualified. The directors of Bancorp currently also serve as directors of the Bank. The
Board of Directors, upon the recommendation of the Governance and Nominating Committee, has
reviewed the relationship that each director has with the Company (including any individual who
served during the 2008 fiscal year but is not being nominated for re-election at the Meeting), and
affirmatively determined that all directors, other than Ms. Sherman, are independent as defined
under the NASDAQ listing standards.
Unless authority to do so has been withheld or limited in a proxy, it is the intention of the
persons named as proxies to vote the shares to which the proxy relates FOR the election of the four
nominees named on the following page to the Board of Directors as Class I Directors. If any nominee
named on the following page is not available for election to the Board of Directors at the time of
the Meeting, it is the intention of the persons named as proxies to act to fill that office by
voting the shares to which a proxy relates FOR the election of such person or persons as may be
designated by the Board of Directors or, in the absence of such designation, in such other manner
as the proxies may in their discretion determine, unless authority to do so has been withheld or
limited in the proxy. The Board of Directors anticipates that each of the four nominees named on
the following page will be available to serve if elected.
The following tables sets forth certain information for both the four individuals being
nominated by the Board of Directors for election as Class I Directors, and for those Class II and
Class III Directors whose terms expire at the annual meetings of shareholders in 2010 and 2011,
respectively.
The Board of Directors recommends a vote FOR the election as directors of the nominees for
Class I Director named immediately below.
NOMINEES FOR CLASS I DIRECTOR (Term to Expire 2012)
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Year First Became |
Name |
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Age |
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During Past 5 Years |
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Director* |
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Meredith A. Curren
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49 |
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Principal of
Edgewood
Holdings, LLC
(advisory firm)
since November
2007. Chief
Executive Officer
and Principal of
Pease &
Curren, Inc.
(precious metals)
from 1990 to 2007.
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2002 |
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Bogdan Nowak
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45 |
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President of Rhode
Island
Novelty, Inc. since
1986 and President
of Chemical Light
Technologies, Inc.
since 1995.
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2002 |
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Cheryl W. Snead
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50 |
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President and Chief
Executive Officer
of Banneker
Industries, Inc.
(manufacturing,
assembly and
packaging and
logistics
management) since
1991.
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1996 |
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John A. Yena
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68 |
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Vice Chairman of
the Board of each
of Bancorp and the
Bank since July
2003. Chairman of
the Board of
Johnson & Wales
University since
June 2004.
Previously Chief
Executive Officer
of Johnson & Wales
University from
July 1989 to June
2004.
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1996 |
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The dates of directorship before 2000 reflect years in which certain directors were elected
directors of the Bank, which was formed in 1996 and became a wholly-owned subsidiary of Bancorp on
September 1, 2000. |
4
CLASS II DIRECTORS CONTINUING IN OFFICE (Term to Expire 2010)
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Business Experience |
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Year First Became |
Name |
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Age |
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During Past 5 Years |
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Director* |
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John R. Berger
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65 |
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Business consultant since 1994. Prior thereto, Executive Vice
President and director of Mergers and Acquisitions (1993-94)
and Executive Vice President and Chief Investment Officer
(1985-93) for Shawmut National Corporation.
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1997 |
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Richard L. Bready
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64 |
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Chairman and Chief Executive Officer of Nortek, Inc. since
1990 (designer, manufacturer and marketer of high quality
branded products); Director of GAMCO Investors, Inc.
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2007 |
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Mark R. Feinstein
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53 |
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President of Northeast Management Inc. (video store
franchisee) since 1991.
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1996 |
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Michael E. McMahon
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61 |
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Founder and Partner of Pine Brook Road Partners LLC (private
equity firm) since July 2006. Prior thereto, Executive
Director of Rhode Island Economic Development Corporation
from January 2003 to July 2006.
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2006 |
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Pablo Rodriguez,
M.D.
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53 |
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President of Womens Care, Inc. (medical services) since 1987.
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2003 |
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CLASS III DIRECTORS CONTINUING IN OFFICE (Term to Expire 2011)
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Business Experience |
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Year First Became |
Name |
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Age |
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During Past 5 Years |
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Director* |
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Anthony F. Andrade
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61 |
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President of A&H
Composition and
Printing, Inc. and
former President of
Universal Press
Graphics, Inc.
until his
retirement in April
1997.
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1996 |
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Malcolm G. Chace
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74 |
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Chairman of the
Board of each of
Bancorp and the
Bank since their
formation. Vice
President of Point
Gammon Corporation
since 1986.
Director of
Berkshire
Hathaway, Inc. from
1992 to 2007.
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1996 |
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Ernest J. Chornyei,
Jr.
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66 |
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Business consultant
since February
2000. Prior
thereto, Chairman
of the Board of
Bradford Dyeing
Association, Inc.
(textiles) in
Westerly, Rhode
Island.
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1996 |
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Edward J. Mack II
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50 |
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President and owner
of Tri-Mack
Plastics
Manufacturing
Company
(engineering,
design and
manufacture of
custom high
performance plastic
parts) since 1990.
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2002 |
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Merrill W. Sherman
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60 |
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President and Chief
Executive Officer
of each of Bancorp
and the Bank since
their formation.
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1996 |
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The dates of directorship before 2000 reflect years in which certain directors were elected
directors of the Bank, which was formed in 1996 and became a wholly-owned subsidiary of Bancorp on
September 1, 2000. |
On March 12, 2009, Bancorp entered into a Standstill Agreement (the Agreement) with PL
Capital, LLC, John W. Palmer, Richard J. Lashley and certain affiliates thereof (the PL Capital
Parties). The Agreement was entered into following the determination of the Board of Directors to
adopt a majority voting policy and to reduce the size of the board from 15 directors to 12
directors over three years commencing with the Meeting. Under the terms of the Agreement, the PL
Capital Parties agreed not to bring any proposals before the Meeting and to vote the shares
beneficially owned by them at the Meeting for the election of the directors nominated by the Board
and as recommended by the Board on all other matters to be voted on at the Meeting.
5
Corporate Governance
General. The Bancorp Board of Directors met ten times and the Banks Board of Directors met
nine times during 2008. In addition, the Bancorp Board of Directors met eight times during 2008 in
executive session without Ms. Sherman or other members of management. All directors attended at
least 75% of the meetings of the Board of Directors and committees on which such director serves.
The Board of Directors has adopted a policy that requires members of the Board of Directors to make
every effort to attend each annual shareholders meeting. All members of the Board of Directors
attended the 2008 Annual Shareholders Meeting.
The Bancorp Board of Directors currently has four standing committees: an Executive Committee,
an Audit Committee, a Compensation Committee and the Governance and Nominating Committee. The
members and chairs of each of those committees are appointed each year. Each member of the Bancorp
Executive, Audit and Compensation Committees is also a member of the corresponding committee of the
Bank. No member of the Audit, Compensation or Governance and Nominating Committee is an employee of
Bancorp or its subsidiaries and all are independent as defined under the applicable NASDAQ listing
standards and SEC rules. In addition to the Committees noted above, the Bank has a Directors Loan
Committee and a Technology and Operations Committee.
Each of the Audit, Compensation and Governance and Nominating Committees has a written charter
approved by the Board of Directors. The Board has also adopted Corporate Governance Guidelines and
Principles, which along with the committee charters provide the framework for the governance of the
Company. The committee charters and the Guidelines as well as the Companys Code of Ethics, which
applies to all directors, officers and employees, are available on the Companys website at
www.bankri.com under Investor RelationsGovernance Documents.
Executive Committee. The Executive Committee is authorized to exercise all the powers of
the Board in the management of the business and affairs of the Company while the Board is not in
session, subject to certain limitations set forth in Bancorps Articles of Incorporation and the
Banks Agreement to Form. The current members of the Executive Committee are Malcolm G. Chace
(Chairman), Meredith A. Curren, Edward J. Mack II, Merrill W. Sherman and John A. Yena. The
Executive Committee held one meeting in fiscal year 2008.
Audit Committee. The Audit Committee assists the Board of Directors in overseeing the
integrity of the Companys financial reports; the Companys compliance with legal and regulatory
requirements; the qualifications and independence of the Companys independent accountants; and the
performance of the Companys internal audit function and independent registered public accountants.
The Audit Committee is responsible for appointing, setting the compensation and overseeing the
Companys independent registered public accountants. The Audit Committee meets each quarter with
the Companys independent registered public accountants and management to review the Companys
interim financial results before the publication of quarterly earnings press releases. The Audit
Committee also meets separately each quarter in executive session with the independent registered
public accountants. The Audit Committee reviews the adequacy of the Companys internal controls and
summaries of regulatory examinations to assess the Companys program for complying with laws and
regulations. The Audit Committee also oversees and approves the selection and performance of the
Chief Auditor and reviews and approves the Companys internal audit plan.
The current members of the Audit Committee are Meredith A. Curren (Chairman),
Ernest J. Chornyei, Jr., Richard L. Bready and Cheryl W. Snead. The Board of Directors has
determined that all four members of the Audit Committee satisfy the financial literacy requirements
of the NASDAQ listing standards and are independent as defined under the NASDAQ listing
requirements and applicable SEC rules. Additionally, the Board of Directors has determined that
Meredith A. Curren and Richard L. Bready, each qualify as an audit committee financial expert as
defined by the SEC rules. The Audit Committee held five meetings in fiscal year 2008.
Compensation Committee. The Compensation Committee assists the Board of Directors in
discharging the Boards responsibilities relating to director and executive compensation. The
Compensation Committees responsibilities include establishing and reviewing the Companys
executive and director compensation philosophy, strategies, plans and policies, making
recommendations to the Board with respect to the design of the Companys incentive compensation
plans and equity based plans and overseeing generally the administration of such plans, evaluating
the performance and determining the compensation of the Chief Executive Officer (CEO) (subject to
Board approval) and advising and assisting the CEO in formulating and implementing programs to
facilitate the selection and development of other key managers. The Compensation Committee also
reviews and approves the compensation of other executive officers of the Company and discharges
duties assigned to it under various benefit and compensation plans. The Compensation Committee is
composed of five members, each of whom is independent as defined under applicable NASDAQ listing
requirements. The current members of the Compensation Committee are John R. Berger (Chairman),
Anthony F. Andrade, Malcolm G. Chace, Michael E. McMahon and Pablo Rodriguez, M.D. The Compensation
Committee held six meetings in fiscal year 2008.
6
Governance and Nominating Committee. The Governance and Nominating Committee is responsible
for: identifying individuals qualified to be members of the Board of Directors and recommending
such individuals to be nominated by the Board for election to the Board of Directors by
shareholders; developing and recommending to the Board of Directors a set of corporate governance
principles applicable to the Company that are consistent with sound corporate governance practices
and in compliance with applicable legal, regulatory or other requirements; and monitoring and
reviewing any other corporate governance matters which the Board of Directors may refer to the
committee from time to time. The Governance and Nominating Committee is composed of four members,
each of whom is independent as defined under applicable NASDAQ listing requirements. The current
members of the Governance and Nominating Committee are Malcolm G. Chace (Chairman), Michael E.
McMahon, Bogdan Nowak and John A. Yena. The Governance and Nominating Committee held three meetings
in fiscal year 2008.
Director Share Ownership Requirements. The Board of Directors has adopted a policy that
requires each director to hold at least 500 shares of Bancorp common stock. All current directors
meet this requirement.
Nomination of Directors
The Governance and Nominating Committee considers suggestions from many sources, including our
shareholders, regarding possible candidates for director. The Board of Directors has adopted a
policy that requires consideration by the Governance and Nominating Committee of nominations
submitted by a shareholder or group of shareholders that beneficially owns more than 5% of our
common stock for at least one year as of the date the recommendation was made. The Governance and
Nominating Committee does not set specific criteria for directors but believes the Company is well
served when its directors bring to the Board a variety of experience and backgrounds, evidence of
leadership in their particular fields, demonstrate the ability to exercise sound business judgment
and independence of thought, have significant knowledge of and involvement in the communities which
the Bank serves and have substantial experience in business and outside the business community in,
for example, the academic or public communities. All candidates must possess integrity and a
commitment to ethical behavior. The Company also strives to have all directors other than the CEO
be independent within the meaning of applicable NASDAQ rules. The Governance and Nominating
Committee must also ensure that members of the Board of Directors as a group maintain the requisite
qualifications under the NASDAQ listing standards for populating the Audit, Compensation and
Governance and Nominating Committees. The Governance and Nominating Committee considers shareholder
nominees for director in the same manner as nominees for director from other sources.
Shareholders may send recommendations for director nominees to the Governance and Nominating
Committee at the Companys offices at One Turks Head Place, Providence, Rhode Island 02903.
Submissions should include information regarding a candidates background, qualifications,
experience and willingness to serve as a director. In addition, Section 3.03 of Bancorps By-Laws
set forth specific procedures that, if followed, enable any shareholder entitled to vote in the
election of directors to make nominations directly at an annual meeting of shareholders. These
procedures include a requirement for written notice to the Company at least 60 days prior to the
scheduled annual meeting and must contain the name and certain information concerning the nominee
and the shareholders who support the nominees election. For the Bancorp annual meeting to be held
in 2010, the notice deadline under the By-Laws is March 20, 2010. A copy of this By-Law provision
may be obtained by writing to Bancorp Rhode Island, Inc., Attn: Investor Relations Department, One
Turks Head Place, Providence, Rhode Island 02903.
Majority Voting Policy
The Board of Directors has adopted a Majority Voting Policy that requires each director
nominee to tender his or her irrevocable resignation as a director of both Bancorp and the Bank,
which resignations shall be conditioned upon the nominee receiving a majority withhold vote for
election to the Board of Directors at any uncontested
election. Furthermore, as part of the policy, the Board will nominate for election as a
director only candidates who agree to tender such irrevocable resignations that will be effective
upon (i) the failure to receive the required vote at the next annual meeting at which they face
election and (ii) Board of Director acceptance of such resignation.
7
Under the policy, an uncontested election is any election of directors at which the number of
nominees does not exceed the number of positions to be filled by election at the meeting, and
includes any election where (i) by the record date for the meeting, none of the Companys
shareholders have provided the Company with notice of an intent to nominate one or more candidates
to compete with the nominees of the Board of Directors, or (ii) the Companys shareholders have
withdrawn all such nominations by the day before the Company mails its notice of meeting to
shareholders in connection with any meeting at which directors are to be elected.
If a nominee for director receives more withhold votes than for votes in any contested
election, the Governance and Nominating Committee will promptly consider the resignation of such
director and will recommend to the Board of Directors whether to accept the resignation or to take
some other action, such as rejecting the resignation and addressing the apparent underlying causes
of the withhold votes. In making this recommendation, the Committee will consider all factors
deemed relevant. These factors may include the underlying reasons why shareholders withheld votes
for election from such director (if ascertainable), the length of service and qualifications of
such director, the directors contributions to the Company and whether by accepting such
resignation the Company will no longer be in compliance with any applicable law, rule, regulation
or governing document.
The Board of Directors will act on the recommendation of the Governance and Nominating
Committee no later than 90 days following certification of the shareholder vote for the
shareholders meeting at which the director received a majority of withhold votes. In
considering the Committees recommendation, the Board of Directors will consider the factors
considered by the Committee and such additional information and factors that the Board of Directors
believes to be relevant. The Board of Directors decision and process will be promptly disclosed
in a periodic or current report filed with the SEC. A copy of our Majority Voting Policy is
available at our website at www.bankri.com under Investor RelationsGovernance Documents.
Communications with the Board of Directors
The Companys Board of Directors provides a process for our shareholders to communicate
directly with the members of the Board of Directors or the individual chairman of standing
committees. Any shareholder who desires to contact one or more of the Companys non-management
directors may send a letter to those individuals at the following address: c/o Bancorp Rhode
Island, Inc., One Turks Head Place, Providence, Rhode Island 02903. Communications are distributed
to any individual director or directors as appropriate, depending on the facts and circumstances
outlined in the communication. In that regard, the Board of Directors has requested that certain
items that are unrelated to the duties and responsibilities of the Board should be excluded, such
as: spam, junk mail and mass mailings, product inquiries, new product suggestions, resumés and
other forms of job inquiries, surveys and business solicitations or advertisements
In addition, material that the Company believes poses a security risk will be excluded, with
the provisions that any communication that is filtered out must be made available to any outside
director upon request.
Compensation of Directors
Compensation of the directors of the Company is set by the Compensation Committee (subject to
Board approval). Directors of the Company (other than Ms. Sherman) receive a combined annual
retainer of $10,000 ($7,000 for service as a Bancorp director and $3,000 for service as a Bank
director.) Mr. Chace, as Chairman of the Board and Executive Committee receives an additional
$4,000 annual retainer. Other Committee Chairmen receive the following retainers: Audit ($3,000);
Compensation and Technology ($2,500); and all other Committees (other than the Executive Committee)
($2,000). Directors of the Company receive $200 for each Bancorp Board meeting attended, as well as
$200 for each Bancorp Executive Committee and Compensation Committee meeting attended and $600 for
each Bancorp Audit Committee and Governance and Nominating Committee meeting attended. In addition,
directors receive $600 for each meeting of the Banks Board of Directors, Executive Committee,
Audit Committee, Compensation Committee and Technology and Operations Committee attended, and $700
for each
Directors Loan Committee meeting attended. Mr. Chace, Chairman of the Board of Directors,
has indicated that he is waiving any director fees to which he is otherwise entitled during 2009.
8
Under the Amended and Restated Non-Employee Director Stock Plan (the Director Plan) approved
by the Banks shareholders at the 1998 annual meeting and assumed by Bancorp in connection with the
reorganization of the Bank into a holding company structure on September 1, 2000, each non-employee
director elected at the 1998 meeting received an option to purchase 1,500 shares of common stock,
and each new non-employee director elected thereafter receives an option to purchase 1,000 shares
of common stock as of the date of election to the Board. In addition, annual grants of options are
made as of the date of each annual meeting of shareholders to each non-employee director (other
than a director who is first elected at or within six months of the meeting) to purchase 500 shares
of common stock. All options have an exercise price equal to the fair market value on the date of
grant and may be exercised with cash, common stock, or both. Options vest six months after the
grant date, unless automatically accelerated in the event of death, disability or a change in
control. Options expire upon the earlier to occur of the tenth anniversary of the grant date or two
years following a directors departure from the Board.
The following Director Compensation table provides information regarding the compensation paid
or accrued by each individual who was a director during the 2008 fiscal year.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned |
|
|
Option |
|
|
|
|
|
|
|
|
|
|
or Paid in |
|
|
Awards |
|
|
All Other |
|
Name |
|
Total ($) |
|
|
Cash ($) |
|
|
($)(a)(b) |
|
|
Compensation ($) |
|
|
|
Karen Adams |
|
|
27,295 |
|
|
|
23,500 |
|
|
|
3,795 |
|
|
|
0 |
|
Anthony F. Andrade |
|
|
24,595 |
|
|
|
20,800 |
|
|
|
3,795 |
|
|
|
0 |
|
John R. Berger |
|
|
27,495 |
|
|
|
23,700 |
|
|
|
3,795 |
|
|
|
0 |
|
Richard L. Bready |
|
|
25,595 |
|
|
|
21,800 |
|
|
|
3,795 |
|
|
|
0 |
|
Malcolm G. Chace |
|
|
31,995 |
|
|
|
28,200 |
|
|
|
3,795 |
|
|
|
0 |
|
Ernest J. Chornyei, Jr. |
|
|
26,395 |
|
|
|
22,600 |
|
|
|
3,795 |
|
|
|
0 |
|
Meredith A. Curren |
|
|
29,395 |
|
|
|
25,600 |
|
|
|
3,795 |
|
|
|
0 |
|
Mark R. Feinstein |
|
|
27,895 |
|
|
|
24,100 |
|
|
|
3,795 |
|
|
|
0 |
|
Edward J. Mack II |
|
|
25,895 |
|
|
|
22,100 |
|
|
|
3,795 |
|
|
|
0 |
|
Michael E. McMahon |
|
|
24,395 |
|
|
|
20,600 |
|
|
|
3,795 |
|
|
|
0 |
|
Bogdan Nowak |
|
|
28,395 |
|
|
|
24,600 |
|
|
|
3,795 |
|
|
|
0 |
|
Pablo Rodriguez, M.D. |
|
|
24,995 |
|
|
|
21,200 |
|
|
|
3,795 |
|
|
|
0 |
|
Merrill W. Sherman(c) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Cheryl W. Snead |
|
|
26,395 |
|
|
|
22,600 |
|
|
|
3,795 |
|
|
|
0 |
|
John A. Yena |
|
|
27,195 |
|
|
|
23,400 |
|
|
|
3,795 |
|
|
|
0 |
|
|
|
|
(a) |
|
The amounts reflect the dollar amount recognized for financial statement reporting purposes for
the fiscal year ended December 31, 2008, in accordance with SFAS 123R for stock options granted to
directors pursuant to the Director Plan. Assumptions used in the calculation of these amounts are
included in footnote 15 to the Companys audited financial statements for the fiscal year ended
December 31, 2008, included in the Companys Annual Report on Form 10-K filed with the SEC on or
around March 16, 2009. |
|
(b) |
|
As of December 31, 2008 each director had the following number of options outstanding: Karen
Adams 2,500, Anthony F. Andrade 3,500, John R. Berger 1,000, Richard L. Bready 1,500, Malcolm G.
Chace 1,000, Ernest J. Chornyei, Jr. 3,500, Meredith A. Curren 2,500, Mark R. Feinstein 4,000,
Edward J. Mack II 2,500, Michael E. McMahon 2,000, Bogdan Nowak 4,000, Pablo Rodriguez, M.D. 3,000,
Cheryl W. Snead 5,000 and John A. Yena 1,000. |
|
(c) |
|
See Summary Compensation Table for disclosure related to Merrill W. Sherman, Chief Executive
Officer of the Company. |
9
COMMON STOCK OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Security Ownership of 5% Beneficial Owners
The following table sets forth certain information, as of April 1, 2009, regarding the
beneficial owners of more than 5% of the outstanding common stock:
|
|
|
|
|
|
|
|
|
|
|
Amount of Securities |
|
|
|
|
Name |
|
Beneficially Owned(a) |
|
|
Percent Ownership(b) |
|
|
|
Malcolm G. Chace(c)
|
|
|
565,083 |
|
|
|
12.3 |
|
c/o Point Gammon Corporation
One Providence Washington Plaza, Providence, RI 02903 |
|
|
|
|
|
|
|
|
|
|
Richard A. Grills
|
|
|
249,995 |
|
|
|
5.4 |
|
P.O. Box 539, Westerly, RI 02891 |
|
|
|
|
|
|
|
|
|
|
Mendon Capital Advisors Corp.
|
|
|
237,211 |
|
|
|
5.2 |
|
150 Allens Creek Road
Rochester, New York 14618 |
|
|
|
|
|
|
|
|
|
|
PL Capital Group(d)
|
|
|
365,649 |
|
|
|
8.0 |
|
c/o Financial Edge Fund, L.P.
20 East Jefferson Avenue, Suite 22, Naperville, IL 60540 |
|
|
|
|
|
|
|
|
|
|
Royce & Associates, LLC
|
|
|
261,300 |
|
|
|
5.7 |
|
1414 Avenue of the Americas, New York, NY 10019
|
|
|
|
|
|
|
|
|
|
|
Merrill W. Sherman(e)
|
|
|
292,249 |
|
|
|
6.2 |
|
c/o Bancorp Rhode Island, Inc.
One Turks Head Place, Providence, RI 02903 |
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
All information is based upon ownership of record as reflected on the stock transfer books of
the Company or as reported on Schedule 13G or Schedule 13D filed under Rule 13d-1 under the
Securities Exchange Act of 1934. |
|
(b) |
|
Percent ownership is based upon 4,597,977 shares of common stock outstanding as of April 1,
2009. |
|
(c) |
|
Includes (i) 549,583 shares of which are held by certain trusts over which Mr. Chace or an
immediate family member of Mr. Chace acts as a trustee and over which Mr. Chace is deemed to share
voting power and the power to direct the disposition, (ii) 10,000 shares are held by a non-profit
corporation of which Mr. Chace is President, (iii) 4,500 shares of which are owned by Mr. Chaces
spouse and (iv) 1,000 shares subject to options exercisable within 60 days of April 1, 2009. Mr.
Chace expressly disclaims any economic or beneficial interest in 25,275 of the shares held by
certain trusts referenced in clause (i) and the 10,000 shares held by a non-profit corporation
referenced in clause (ii) with respect to which Mr. Chace has voting power but no pecuniary
interest. |
|
(d) |
|
According to a Schedule 13D/A filed on March 23, 2009, PL Capital Group includes Financial Edge
Fund, L.P., Financial Edge Strategic Fund, L.P., Goodbody/PL Capital, L.P., PL Capital, LLC,
Goodbody/PL Capital, LLC, PL Capital Advisors, LLC, John W. Palmer, Richard J. Lashley and PL
Capital Focused Fund, L.P. |
|
(e) |
|
Includes 20,500 shares of common stock held in a custodial account, 137,339 shares that may be
acquired pursuant to options exercisable within 60 days of April 1, 2009 and 2,375 shares of
restricted common stock. |
10
Security Ownership of Directors and Officers
The following table sets forth certain information regarding the beneficial ownership of our
common stock as of April 1, 2009 by each director, each Named Executive Officer named in the
Summary Compensation Table appearing on page 24 and all directors and executive officers as a
group. Unless otherwise indicated, each person has sole voting and dispositive power over the
shares indicated as owned by such person.
|
|
|
|
|
|
|
|
|
|
|
Amount of Securities |
|
|
|
|
Name of Beneficial Owner |
|
Beneficially Owned(a) |
|
|
Percent Ownership |
|
|
|
Karen Adams(b)(c) |
|
|
5,275 |
|
|
|
|
* |
Anthony F. Andrade(d) |
|
|
56,500 |
|
|
|
1.2 |
% |
John R. Berger(e) |
|
|
5,168 |
|
|
|
|
* |
Richard L. Bready(f) |
|
|
3,500 |
|
|
|
|
* |
Malcolm G. Chace(g) |
|
|
565,083 |
|
|
|
12.3 |
% |
Ernest J. Chornyei, Jr.(h) |
|
|
114,500 |
|
|
|
2.5 |
% |
Meredith A. Curren(b) |
|
|
4,800 |
|
|
|
|
* |
James V. DeRentis(i) |
|
|
42,139 |
|
|
|
1.2 |
% |
Mark R. Feinstein(j) |
|
|
20,000 |
|
|
|
|
* |
Edward J. Mack II(b) |
|
|
4,675 |
|
|
|
|
* |
Michael E. McMahon(k) |
|
|
5,500 |
|
|
|
|
* |
Mark J. Meiklejohn(l) |
|
|
13,449 |
|
|
|
|
* |
Bogdan Nowak(m) |
|
|
25,300 |
|
|
|
|
* |
Pablo Rodriguez, M.D.(n) |
|
|
4,500 |
|
|
|
|
* |
Merrill W. Sherman(o) |
|
|
292,249 |
|
|
|
6.2 |
% |
Linda H. Simmons(p) |
|
|
32,585 |
|
|
|
|
* |
Cheryl W. Snead(q) |
|
|
6,010 |
|
|
|
|
* |
Robert H. Wischnowsky |
|
|
0 |
|
|
|
|
* |
John A. Yena(e) |
|
|
11,500 |
|
|
|
|
* |
All Directors and Officers as a Group(r) |
|
|
1,212,733 |
|
|
|
25.0 |
% |
|
|
|
* |
|
Less than one percent. |
|
(a) |
|
If applicable, beneficially owned shares include shares owned by the spouse, children and
certain other relatives of the director or executive officer, as well as shares held by trusts of
which the person is a trustee or in which he or she has a beneficial interest, and shares
acquirable pursuant to options which are presently or will become exercisable within 60 days of
April 1, 2009. All information with respect to beneficial ownership has been furnished by the
respective directors and executive officers. |
|
(b) |
|
Includes 2,500 shares that may be acquired pursuant to options. |
|
(c) |
|
Includes 325 shares held by Ms. Adams spouse. |
|
(d) |
|
Includes 3,500 shares that may be acquired pursuant to options. |
|
(e) |
|
Includes 1,000 shares that may be acquired pursuant to options. |
|
(f) |
|
Includes 1,500 shares that may be acquired pursuant to options. |
|
(g) |
|
Includes (i) 549,583 shares of which are held by certain trusts over which Mr. Chace or an
immediate family member of Mr. Chace acts as a trustee and over which Mr. Chace is deemed to share
voting power and the power to direct the disposition, (ii) 10,000 shares are held by a non-profit
corporation of which Mr. Chace is President, (iii) 4,500 shares of which are owned by Mr. Chaces
spouse and (iv) 1,000 shares subject to options. Mr. Chace expressly disclaims any economic or
beneficial interest in 25,275 of the shares held by certain trusts referenced in clause (i) and the
10,000 shares held by a non-profit corporation referenced in clause (ii) with respect to which Mr.
Chace has voting power but no pecuniary interest. |
|
(h) |
|
Includes 3,500 shares that may be acquired pursuant to options and 108,000 shares held by a
trust of which Mr. Chornyei is a beneficiary. |
|
(i) |
|
Includes 28,715 shares that may be acquired pursuant to options and 988 shares of restricted
common stock. |
|
(j) |
|
Includes 4,000 shares that may be acquired pursuant to options. |
|
(k) |
|
Includes 2,000 shares that may be acquired pursuant to options. |
|
(l) |
|
Includes 12,439 shares that may be acquired pursuant to options and 510 shares of restricted
common stock. |
|
(m) |
|
Includes 4,000 shares that may be acquired pursuant to options and 10,000 shares held by a
corporation of which Mr. Nowak is a control person. |
|
(n) |
|
Includes 3,000 shares that may be acquired pursuant to options and 500 shares held in
Individual Retirement Account. |
|
(o) |
|
Includes 20,500 shares of common stock held in a custodial account, 137,339 shares that may be
acquired pursuant to options and 2,375 shares of restricted common stock. |
|
(p) |
|
Includes 30,720 shares that may be acquired pursuant to options and 1,093 shares of restricted
common stock. |
|
(q) |
|
Includes 5,000 shares that may be acquired pursuant to options. |
|
(r) |
|
Includes 257,263 shares that may be acquired pursuant to options. |
11
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act),
requires executive officers and directors and persons who beneficially own more than ten percent of
our common stock to file initial reports of ownership and reports of changes in ownership with the
SEC and any national securities exchange on which Bancorp securities are registered. Based solely
on a review of the copies of such forms furnished to us and written representations from the
executive officers and directors, we believe that during 2008 our executive officers, directors and
greater than ten percent beneficial owners complied with all applicable Section 16(a) filing
requirements, except that Forms 4 for James V. DeRentis were not timely filed in connection with
his exercise of options to acquire 1,000 shares of common stock on February 1, 2008 and the
acquisition of a total of 189.588 shares of common stock made on behalf of Mr. DeRentis through a
broker dividend reinvestment plan.
COMPENSATION DISCUSSION AND ANALYSIS
The Compensation Committee of the Boards of Directors of Bancorp and the Bank (collectively
for purposes of this analysis, the Compensation Committee) is charged with the responsibility for
establishing, implementing and monitoring adherence to the Companys compensation philosophy and
assuring that executives and key management personnel are effectively compensated in a manner which
is internally equitable and externally competitive. The Compensation Committee also reviews and
recommends to the Board the compensation of directors.
The Company currently has four executive officers: Merrill W. Sherman, our CEO, Linda H.
Simmons, our Chief Financial Officer (CFO), Mark J. Meiklejohn, Chief Lending Officer of the
Bank, and Robert H. Wischnowsky, Chief Information Officer of the Bank, who joined the Company on
December 1, 2008. James V. DeRentis, who served as Chief Business Officer of the Bank until his
resignation as of April 3, 2009, and William C. DeWitt, who served as Director of Marketing and
Corporate Communications of the Bank, until his departure in January 2009, were executive officers
during 2008. Each of Mmes. Sherman and Simmons, and Messrs. Meiklejohn and Wischnowsky is, and
Mr. DeRentis was, an officer of Bancorp (Bancorp Executives).
Compensation Philosophy and Objectives
The Companys executive compensation philosophy seeks to link executive compensation with the
objectives, business strategy, management initiatives and financial performance of the Company. We
believe that the compensation of our executives should reflect their success as a management team,
rather than individuals, in attaining key operating and strategic objectives, such as growth of
earnings and growth of our franchise. We also believe that executive compensation should not be
based on the short-term performance of our common stock, whether favorable or unfavorable, but
rather that the price of our common stock will, in the long-term, reflect both our operating
performance and our franchise value. We seek to have the long-term performance of our common stock
reflected in executive compensation through our equity incentive programs.
The overall objectives of our compensation programs are:
|
|
|
to attract and retain highly qualified individuals in key executive positions; |
|
|
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to motivate executives to achieve goals inherent in the Companys business strategies to
position the Company for continued growth; |
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to foster a performance-based, team oriented culture; and |
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to link executives and shareholders interests. |
We also seek to achieve a balance of the compensation paid to a particular individual and the
compensation paid to other executives both inside the Company and at comparable corporations and to
remain competitive with larger financial institutions in our marketplace with which the Company
competes for executive talent.
12
Elements of Compensation
Our total compensation program for executive officers consists of the following:
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base salary; |
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annual cash incentive awards tied to the Companys annual performance (and for more junior
executives, their individual performance); |
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long-term equity incentive compensation, principally in the form of stock options and
restricted stock; |
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retirement and other benefits; and |
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severance benefits. |
We choose to pay each element of compensation in order to attract and retain the necessary
executive talent, reward annual performance and provide incentive for a balanced focus on long-term
strategic goals as well as short-term performance. Our policy for allocating between currently paid
and long-term compensation is to ensure adequate base compensation to attract and retain personnel,
while providing incentives to maximize long-term value for our shareholders.
Impact of Participation in the U.S. Treasurys Capital Purchase Program
In December 2008, we became a participant in the U.S. Treasurys Capital Purchase Program
(CPP), a voluntary program established under the Troubled Asset Relief Program (TARP)
authorized by the Emergency Economic Stabilization Act (EESA) passed by Congress on October 3,
2008. The CPP is available to healthy financial institutions and is designed to increase the
availability of credit to businesses and consumers. Participation in the CPP improved our already
strong capital position, expands our capacity to lend to Rhode Islands businesses and individuals,
provides greater flexibility in considering strategic opportunities and enhances our ability to
support economic activity in our market area. In exchange for the U.S. Treasurys $30 million
investment, we issued 30,000 shares of preferred stock and warrants to acquire 192,967 shares of
common stock.
As a result of our participation in the CPP, we agreed to adopt certain standards for
executive compensation and corporate governance for as long as the U.S. Treasury owns any of our
equity securities issued in connection with the CPP. This means that, among other things, while
the U.S. Treasury owns the preferred shares, the warrants or the common stock issuable upon
exercise of the warrants, we must:
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Ensure that the incentive compensation programs for our senior executive officers
(SEOs) do not encourage unnecessary and excessive risks that could threaten the value of
the Company; |
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Implement a required clawback of any bonus or incentive compensation paid to our SEOs
based on statements of earnings, gains, or other criteria that are later proven to be
materially inaccurate; |
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Not make any golden parachute payment (as defined in the Internal Revenue Code) to
any of our SEOs; and |
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Agree not to deduct for tax purposes executive compensation in excess of $500,000 in any
one fiscal year for each of our SEOs. |
For purposes of the CPP provisions, SEOs means our CEO, CFO and the next three most highly
compensated executive officers. For 2009, we anticipate this will include Mmes. Sherman and
Simmons and Messrs. Meiklejohn and Wischnowsky.
13
When deciding to participate in the program, our Board evaluated these requirements and the
impact they would have on the Company, and considered them in light of the support this capital
would provide to our lending programs. In summary, our Board determined that the only measurable
impact that the original CPP requirements would have on the Company is the new limit on
deductibility of executive compensation under §162(m) of the
Internal Revenue Code. This limitation on deductibility will not affect any officers receipt
of compensation, but creates a relatively small increase to the Companys tax liability. In 2008,
this amended limit reduced our compensation deduction by approximately $15,000, which represented a
$5,000 cost to the Company from an increase in the Companys tax liability. The Company evaluated
the cost of that change and determined that participation in the CPP, under the terms and
conditions then in effect, was a very cost-effective way to raise capital compared with the cost of
private capital at that time.
In addition, the provisions restricting the payment of golden parachute payments could limit
the severance payable to some of our SEOs in the event of a Change in Control under their existing
employment agreements. Our executive officers demonstrated their commitment to acting in the best
interests of the Company and our shareholders by signing letter agreements consenting to any
changes to their employment agreements and our other benefit plans necessary to comply with the CPP
limitations on executive compensation that were in place when we closed our CPP transaction in
December 2008. Without their consent to these changes, the Company would not have been able to
participate in the CPP.
On February 17, 2009 President Obama signed into law The American Recovery and Reinvestment
Act of 2009 (ARRA), more commonly known as the economic stimulus or economic recovery package.
ARRA purports to impose certain additional executive compensation and corporate expenditure limits
on all current and future TARP recipients, including the Company, until the institution has repaid
the U.S. Treasury which is now permitted under ARRA without penalty and without the need to raise
new capital, subject to the U.S. Treasurys consultation with the appropriate regulatory agency.
Many of ARRAs requirements are tied to standards to be promulgated by the Secretary of the U.S.
Treasury. At this time, we do not know the effect of this legislation or the implementing
regulations that are expected from the U.S. Treasury. It is to be expected, however, that there
may be changes to our executive compensation and benefits programs for 2009 and future years.
Setting Executive Compensation
The Compensation Committee makes all compensation decisions for Bancorp Executives (other than
the CEO whose compensation is approved by the full Board), reviews compensation decisions for other
executives and approves recommendations regarding all equity awards. The CEO annually reviews the
performance of the executive officers (other than the CEO whose performance is reviewed by the
Compensation Committee, with input from the full Board of Directors). The conclusions reached and
recommendations based on these reviews, including with respect to salary adjustments and annual
award amounts, are presented to the Compensation Committee. The Compensation Committee can exercise
its discretion in modifying any recommended adjustments or awards to executives. Ms. Sherman does
not participate during deliberations regarding her compensation. When appropriate, the Compensation
Committee also meets in executive session without the presence of management or consultants.
The Vice President of Human Resources supports the Compensation Committee in its work. From
time to time, the Human Resource Department utilizes outside consultants to review and advise
management with respect to the competitiveness of its compensation and benefits. In addition, the
Compensation Committee has the authority under its charter to engage the services of outside
advisers, experts and others to assist the Compensation Committee. In accordance with this
authority, the Compensation Committee engages Pearl Meyer &
Partners (PM&P) as independent outside compensation consultants to advise the Compensation
Committee on matters related to director and executive compensation. PM&P does not advise
management of the Company and receives no other compensation from the Company.
14
In 2007, the Compensation Committee engaged PM&P to prepare an executive compensation
study. The 2007 study provided comparative information on various components of compensation and
total compensation against a peer group of twenty-three publicly traded financial institutions (17
banks and 6 thrifts) with assets ranging from $1.0 billion to $2.7 billion (with an average of
$1.7 billion in assets) located on the East Coast, primarily in the Northeast, as well as industry
survey sources. The companies that comprised our peer group in 2007 were selected based upon asset
size, geographic location and functional structure and included:
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Alliance Financial Corporation
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Independent Bank Corp. |
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Berkshire Hills Bancorp, Inc.
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Lakeland Bancorp, Inc. |
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Brookline Bancorp, Inc.
Camden National Corporation
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Merchants Bancshares, Inc.
OceanFirst Financial Corp. |
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Canandaigua National Corporation
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Peapack-Gladstone Financial Corporation |
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Center Bancorp, Inc.
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Pennsylvania Commerce Bancorp, Inc. |
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Century Bancorp, Inc.
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Rockville Financial, Inc. |
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Citizens & Northern Corporation
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Smithtown Bancorp, Inc. |
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ESB Financial Corporation
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Suffolk Bancorp |
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Financial Institutions, Inc.
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Washington Trust Bancorp, Inc. |
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First Mariner Bancorp
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Willow Financial Bancorp, Inc. |
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First National Community Bancorp, Inc. |
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Only 40% of the companies in the 2007 compensation study were the same as those included in a
similar 2004 study conducted by the Compensation Committees outside consultant, due primarily to
consolidation in the banking industry. Where appropriate, PM&P developed blended market
matches to reflect the executives experience and responsibilities at the Company. This
compensation review confirmed that our compensation program elements individually and in the
aggregate support and reflect our compensation philosophy and strategic objectives, both on a cash
and long-term incentive basis.
The Compensation Committee uses compensation studies to benchmark against comparable
institutions and does not believe it is necessary to incur the expense of such a study annually.
Accordingly, we did not obtain a new compensation study in 2008.
Executive Employment Agreements
The Company has entered into employment agreements with each of the Bancorp Executives in
connection with their initial employment or promotion to an executive position. These agreements,
which have been amended and restated from time to time, are designed to promote stability and
continuity of senior management who are critical to the Companys continued success. Ms. Shermans
employment agreement was amended in March 2008 to comply with the requirements of Section 409A of
the Internal Revenue Code, which impose a six-month delay on certain severance payments that are
otherwise due under the agreement. In addition, as noted above, each of the Bancorp Executives
executed a letter agreement in connection with our participation in the CPP in which they agreed to
any changes to their employment agreements and our other benefit plans necessary to comply with the
CPP limitations on executive compensation in effect at that time.
The agreements provide that during the term of the contract, the executives base salary will
not be reduced and he or she will remain eligible for participation in the Companys executive
compensation and benefit programs. Ms. Shermans agreement provides that she is entitled to an
annual bonus opportunity of not less than 60% of her base salary. The agreements provide for a
rolling term of three years for Ms. Sherman, two years for Ms. Simmons and Messrs. DeRentis and
Wischnowsky and one year for Mr. Meiklejohn. Each agreement automatically renews for successive
three, two or one-year terms on each successive one year anniversary unless either the Company or
the executive has given the other written notice of election not to renew at least 90 days prior to
any anniversary date.
15
Base Salary. Base salaries for executive officers historically have been substantially
dependent upon the base salaries paid for comparable positions at similar corporations, the
responsibilities of the position held and the experience level of the particular executive officer.
The Compensation Committee sets the base salary for executives by reviewing compensation for
competitive positions in the market and the historical compensation levels of the
executives. The Compensation Committee generally seeks to place executive salaries at the
median of the Companys peer group although more experienced executives may be above the market
median. Furthermore, we compete with many larger institutions for top executive-level talent, which
may cause base salaries to exceed the targeted level, particularly for more experienced executives.
This has been particularly true in recent years as we have recruited from the Boston market and
looked to hire executives who can effectively manage a larger and more complex financial
institution. Despite these competitive pressures, the 2007 compensation study indicated that base
salaries for our executives, taking into account their respective responsibilities and experience,
were generally within the targeted range.
Salaries are reviewed on an annual basis in April, as well as at the time of a promotion or
other change in responsibilities. In its annual review the Compensation Committee considers general
market adjustments as well as the performance of the individual during the prior year and any
change in his or her responsibilities. Annual increases normally take effect on
May 1st of each year. In April 2008, base salaries for executive officers were increased
by 3%, which was consistent with increases for other employees of the Company generally. In
September 2008, Mr. Meiklejohns base salary was increased from $180,000 to $205,000 in connection
with his assumption of additional responsibilities. This increase was consistent with the benchmark
provided to the Compensation Committee in the 2007 compensation study. In December 2008, Mr.
Wischnowsky was hired as Chief Information Officer at a base salary of $225,000.
Cash Incentive Awards. In keeping with our philosophy to pay for performance, annual cash
incentives tied to performance measures represent a substantial portion of an executives total
compensation opportunity. Prior to 2008, Bancorp Executives were eligible to receive cash incentive
awards of up to 50% (60% in the case of the CEO) of their base salaries under the Senior Executive
Cash Incentive Plan. In January 2008, the Compensation Committee modified the Senior Executive Cash
Incentive Plan for 2008 and subsequent years to provide for an increased maximum award of up to 70%
of base salary for the CEO and 55% of base salary for other Bancorp Executives upon achieving 110%
of budgeted income. This change was approved following a recommendation by the Compensation
Committees independent consultant to increase the upside award potential for superior performance.
The Compensation Committee generally seeks to provide awards for superior performance that
bring total cash compensation to the 75th percentile of the survey group. The 2007 executive
compensation study commissioned by the Compensation Committee indicated that the Companys target
incentives (as a percentage of base salary) are slightly above the market median (reflecting our
philosophy of targeting incentives to achieve a targeted total cash compensation level at the
75th percentile) and total cash compensation for the Companys senior executives
(assuming achievement of maximum incentive awards) falls within that targeted level.
16
Cash incentive awards for Bancorp Executives are determined annually at the discretion of the
Compensation Committee, which establishes specific short-term financial goals for the senior
executive management team in February each year. Stock price performance has not been a factor in
determining annual incentive compensation because the price of our common stock is subject to a
variety of factors outside our control. Historically, the Compensation Committee has established a
single financial goal for the executive officers tied to budgeted net income. The Compensation
Committee believes that net income is the most important short-term financial measurement for the
organization and ultimately drives shareholder value over time. The Compensation Committee also
believes that the Companys budget, which reflects general economic and specific Company, industry
and competitive conditions as well as strategic initiatives, provides the best measure of
managements performance. We set a single goal for incentive awards to align our executives and
promote teamwork. For similar reasons, the award opportunities for Bancorp Executives (other than
the CEO) are set at the same level. In 2008, the cash incentive
awards were payable at the specified percentage of the executive officers base salary upon
achieving the following level of budgeted net income:
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Minimum |
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Maximum |
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Threshold |
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Intermediate |
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Target |
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Intermediate |
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Maximum |
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90% of Net |
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95% of Net |
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100% of Net |
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105% of Net |
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110% of Net |
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Officer |
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Income |
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Income |
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Income |
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Income |
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Income |
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CEO |
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30 |
% |
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48 |
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54 |
% |
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60 |
% |
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70 |
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Other
Bancorp Executives |
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25 |
% |
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40 |
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45 |
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50 |
% |
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55 |
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During 2008, dramatic slowdowns in the housing industry with falling home prices and
increasing foreclosures and unemployment have resulted in major issues for financial institutions,
including government-sponsored entities and investment banks. Notwithstanding the extremely
challenging environment for financial institutions, the Company achieved net income for 2008 of
$9.1 million, which was slightly above the Minimum Intermediate Threshold of 95% of our net income
target of $9.5 million. Accordingly, the Compensation Committee awarded the Mmes. Sherman and
Simmons and Messrs. DeRentis and Meiklejohn the incentive awards set forth under Non-Equity
Incentive Plan Compensation in the Summary Compensation Table. The 2008 awards represented
approximately 91.6% of the target award and between 71% and 75% of the maximum incentive award
opportunity.
Mr. Wischnowsky did not participate in the Senior Executive Cash Incentive Plan during 2008
since he joined the Company on December 1, 2008. He will participate in the 2009 Senior Executive
Cash Incentive Plan.
Mr. DeWitts employment with the Company terminated in January 2009. Under the Companys
incentive and bonus plans, an employee is not eligible to receive an award unless employed on the
date the bonus or incentive awards are paid, which is generally in February after the Company
announces its earnings for the prior year. Consequently, Mr. DeWitt did not receive a bonus or
incentive award for 2008.
The Compensation Committee will also continue to periodically evaluate the merits of
establishing individual goals for executives based upon their area of accountability balanced
against the costs of administering a more complex plan and the desire to encourage teamwork among
our senior executives.
Long-Term Incentive Compensation. Total compensation at the senior executive level also
includes long-term incentive awards granted under the 2002 Equity Incentive Plan. The objectives of
the equity incentive program are to align executive and shareholder long-term interests by creating
a strong and direct link between executive pay and total shareholder return, and to enable
executives to develop and maintain a significant, long-term stock ownership position in our common
stock. Prior to 2007, except for a restricted stock award made to Ms. Sherman in 2001, all equity
awards were in the form of stock options. Beginning in 2007, consistent with the recommendation of
the independent compensation consultant, one-third of the long-term equity awards to Mmes. Sherman
and Simmons and Messrs. DeRentis and Meiklejohn were made in the form of restricted stock. The
Compensation Committee granted Mr. Wischnowsky an option to acquire 10,000 shares of common stock
in connection with his initial employment. The Compensation Committee continues to grant only
options to other officers due to the potentially adverse tax consequences to the individuals
associated with the vesting of restricted stock awards. As of December 31, 2008, the number of
shares authorized for issuance under the Companys stock plans was 446,033, representing 9.75% of
our issued and outstanding common stock.
Equity Awards. Annual equity awards reflect the executives position with the Company and
his or her contribution to the Company. Prior to 2007, option awards were made at a level such that
the aggregate exercise price of the options equaled 85% to 115% of the executives annual base
salary. In 2007, based upon recommendations from its independent compensation consultant, the
Compensation Committee adopted a new methodology which utilizes the value of an award (whether
restricted stock, stock option or other equity based performance award) as determined for financial
reporting purposes under Financial Accounting Standards Board Statement No. 123R, Share Based
Payment (SFAS 123R). These awards, which are valued at between 25% and 35% of the executives base
salary (depending upon the executives level of responsibility) are listed in the Grants of Plan
Based Awards Table. The 2007 compensation study commissioned by the Compensation Committee
indicated that our equity awards to executives are consistent with market practice.
17
The Compensation Committee generally grants equity awards in April of each year, but may also
grant awards (usually options) in connection with an individuals initial employment with the
Company or a subsequent promotion. All options are granted at the market closing price on the grant
date. The Compensation Committee does not time the grant of options or other equity awards in
anticipation of the release of material non-public information, but typically makes its annual
grants in early April, in advance of the release of our first quarter earnings (which coincides
with base salary adjustments).
Options generally have three to five year vesting schedules to encourage key employees to
continue in the employ of the Company. Options granted to the executive officers in 2008, which are
listed in the Grants of Plan Based Awards Table, vest in equal installments over five years
commencing on the first anniversary of the grant date. Restricted stock awards granted to our
executives in 2008, which are also listed in the Grants of Plan Based Awards Table, vest in equal
installments over three years commencing on the first anniversary of the grant date. The vesting of
both options and restricted stock will accelerate upon a change in control (as defined in the
relevant agreements).
Share Retention Guidelines. The Compensation Committee believes that senior management
should have a meaningful equity interest in the Company. In order to promote equity ownership and
further align the interests of management with our shareholders, the Board of Directors has adopted
share retention and ownership guidelines for our executive officers. These guidelines are based
upon the market value of our common stock as a multiple of such officers base pay. The multiple is
three times base salary for the CEO and one times base salary for the other executive officers.
Ms. Sherman was a founder of the Bank and her stock ownership currently substantially exceeds the
guideline. Under these guidelines, a new CEO must achieve the ownership level within five years of
appointment to the chief executive position. The other executive officers are expected to retain at
least 50% of the shares acquired upon exercise of any stock option until they achieve the specified
ownership level and thereafter maintain such ownership level. In establishing these guidelines, the
Board of Directors determined that a stock retention requirement, rather than a mandated ownership
requirement, would appropriately align the interests of the executives (other than the CEO) and the
shareholders. In making this determination, the Board considered the compensation levels of our
executive officers and the impact a mandated ownership requirement might have on our recruiting and
retention of executives.
Retirement and Other Benefits
In order to attract and retain key executives, we offer retirement benefits through a
tax-qualified 401(k) Plan to all employees and a nonqualified deferred compensation plan and
supplemental executive retirement plans for certain highly compensated employees, including our
executives.
401(k) Retirement Plan. Company employees who are at least 21 years of age are eligible to
participate in the 401(k) Plan. Under the 401(k) Plan, we will make matching contributions of up to
4% of an employees compensation, subject to qualified plan limitations. These contributions vest
monthly. The retirement benefits under the 401(k) Plan for our executive officers are the same as
those available for other eligible employees. Similarly situated employees, including our executive
officers, may have materially different account balances because of a combination of factors: the
number of years that the person has participated in the plan, the amount of money contributed at
the election of the participant from year to year, and the investments chosen by the participant.
In 2008, we made matching contributions for our executives in the amounts reflected in the
footnotes to the All Other Compensation column of the Summary Compensation Table.
Nonqualified Deferred Compensation Plan. The executives (as well as certain other highly
compensated employees) are eligible to participate in a nonqualified deferred compensation plan,
which permits participants to contribute amounts they are precluded from contributing to the 401(k)
Plan because of the qualified plan limitations as well as additional compensation deferrals which
may be advantageous for personal income tax or other planning reasons. Under the deferred
compensation plan, participants receive an amount of employer matching contributions that they have
lost under our 401(k) Plan as a result of the nondiscrimination rules applicable to qualified
plans. The nonqualified deferred compensation plan is discussed in further detail under the heading
Nonqualified Deferred Compensation Plans on page 29.
18
Supplemental Executive Retirement Plan. In order to provide a competitive compensation
package, we have adopted two Supplemental Executive Retirement Plans (each, a SERP): the 2000
SERP and the 2002 SERP. Currently, Bancorp Executives (as well as two former executives) are
participants in the 2000 SERP and other key employees are participants under the 2002 SERP. The
2007 compensation study indicated that Ms. Shermans SERP benefit was significantly less than
similar benefits provided to chief executive officers of institutions in our peer group, who
generally received a supplemental retirement benefit equal to 65% of total cash compensation. In
October 2008, the Compensation Committee recommended and the Board approved an amendment to the
2000 SERP that increased Ms. Shermans annual supplemental retirement benefit from 70% of her
average base salary for the three highest consecutive calendar years less employer contributions
under the 401(k) Plan ( 401(k) Offset) and 50% of her social security benefit ( Social Security
Offset) to the greater of (i) 55% of her average total cash compensation (base salary plus any
annual cash incentive award) during the three consecutive calendar years when such compensation was
greatest (3-year average compensation) less the 401(k) Offset and Social Security Offset or (ii)
$425,000. At the minimum $425,000 level, the increased SERP benefit represents approximately 64%
of Ms. Shermans 3-year average salary and cash incentive compensation as of December 31, 2008,
which the Compensation Committee believes is competitive with benefits available to chief
executives at comparable institutions.
Under the 2000 SERP, Mr. DeRentis and Ms. Simmons are entitled to an annual supplemental
retirement benefit equal to 70% of the average base salary paid during the three consecutive years
in which such compensation was the greatest, reduced by the 401(k) Offset and Social Security
Offset. In October 2008, the Compensation Committee approved an amendment to the 2000 SERP that
increased Mr. Meiklejohns annual retirement benefit from $25,000 to $100,000. Mr. DeWitt is not a
participant in either SERP. The SERP benefits vest over a five to ten year period, keyed to the
executives initial participation in the SERP. The specific terms of the SERPs (including vesting
schedules) are discussed in further detail under the heading Pension Benefits on page 27.
Because the SERP benefit is either fixed or is based upon an executives base salary (and in
the case of Ms. Sherman, base salary and cash incentive compensation) gains from prior option or
stock awards have no impact on the retirement benefit. In addition, in the event of a Change in
Control (as defined under the section entitled Potential Payments Upon Termination or
Change-in-Control below), all SERP participants become fully vested in their fixed benefit
($425,000 in the case of Ms. Sherman) and Ms. Simmons and Mr. DeRentis become fully vested in an
increased benefit, which was originally intended to approximate the 70% formula amount assuming
continued employment of the executive until age 65 (based upon the executives salary at the time
the SERP benefit was established and projected salary increases). The SERP vesting provisions
encourage key employees to continue in the employ of the Company. In establishing the SERPs, the
Compensation Committee took into account that, unlike many of our competitors, we do not maintain a
typical qualified defined benefit or cash balance plan.
Perquisites. Other than the plans described above and the severance benefits described
below, our executives are entitled to few benefits that are not otherwise available to all of our
employees. In 2008, we provided Ms. Sherman with the personal benefits described in footnote (g) to
the Summary Compensation Table. Personal benefits for other executives had an aggregate value to
each of less than $10,000.
Severance Benefits
We believe that companies should provide reasonable severance benefits to employees. With
respect to executive management, these severance benefits should reflect the fact that it may be
difficult for the employee to find comparable employment within a short period of time. Therefore,
the employment agreements with Mmes. Sherman and Simmons and Messrs. DeRentis, Meikeljohn and
Wischnowsky provide for severance benefits in the event of the executives involuntary termination
of employment without cause or termination of employment by the executive for Good Reason (as
defined under the section entitled Potential Payments Upon Termination or Change-in-Control
below) and provide increased benefits in the case of termination in connection with a Change in
Control (as defined in the agreements). In the event of a qualified termination, we also continue
health and other insurance benefits for between one and three years, corresponding to termination
benefits and, in the event of a Change in Control, immediately vest all benefits under the SERP and
all equity compensation of the executive. In addition, terminated executives would be entitled to
receive any benefits that they otherwise would have been entitled to receive under our 401(k) Plan.
19
The Company has also entered into Change in Control Severance Agreements with Mr. DeWitt and
certain other key employees. We have found such change in control benefits are necessary to recruit
and retain talented management, due in large part to the continuing consolidation of the banking
industry. Further, it is our belief that the interests of the shareholders will be best served if
the interests of our senior management are aligned with them, and providing change in control
benefits should encourage senior management to consider the prospect of a change in control in an
objective manner and reduce their possible reluctance to pursue potential change in control
transactions that may be in the best interests of the shareholders.
Because of the so-called parachute tax imposed by Internal Revenue Code Section 280G, we
have agreed to reimburse Mmes. Sherman and Simmons and Mr. DeRentis for any taxes imposed as a
result of excess parachute payments. For other officers entitled to a change in control benefit,
we cap their change in control benefits so that no excise taxes under Section 280G will be imposed.
Based upon the advice of the Compensation Committees independent compensation consultant, we
believe that providing such tax gross-up payments is consistent with benefits offered by our peer
group for executives in the positions and with the longevity of Mmes. Sherman and Simmons and Mr.
DeRentis.
All of the change in control benefits are double trigger and require termination of
employment in connection with the Change in Control. Accordingly, no change in control benefits are
paid to an executive unless his or her employment is terminated without cause or the executive
resigns for Good Reason (or any reason in the case of Ms. Sherman) within one year of the Change
in Control. Ms. Shermans agreement allows her to trigger the change in control severance benefit
by terminating her employment at any time within one year following the Change in Control. The
Compensation Committee believes that providing Ms. Sherman this benefit will facilitate a smooth
transition in the event of the sale of the Company.
Relative to the overall value of the Company, these potential change in control benefits
(including the 280G tax gross-up) are relatively minor. The Compensation Committee regularly
reviews the aggregate amount of all our change in control obligations and, based upon advice
provided by both its independent compensation consultant and the Companys investment banker, has
determined that the potential change in control benefits under our existing plans and agreements
fall within an appropriate range of deal value.
Due to our participation in the CPP, we are prohibited from making any golden parachute
payments to our SEOs in connection with such officers involuntary termination of employment (as
defined in the CPP rules) so long as the U.S. Treasury holds any of our equity securities. As
defined in EESA, a payment is a golden parachute if the amount is equal to or greater than three
times the SEOs base amount (i.e., the average of the covered executives last five years of
reportable taxable income measured from the date of the executives severance). Because Ms.
Sherman is entitled to her change in control severance if she voluntarily terminates her
employment, we do not believe that her severance is subject to the golden parachute payment
restrictions of the CPP rules. ARRA purports to impose additional restrictions on severance
payments in connection with an involuntary termination of employment.
Tax Deductibility of Compensation
Section 162(m) of the Internal Revenue Code generally disallows a tax deduction to public
companies for compensation over $1 million paid to a companys chief executive officer and the four
other most highly compensated executive officers at year end. There is an exception to the
$1 million limitation for performance-based compensation (such as stock options) meeting certain
requirements. The Compensation Committees policy is to preserve corporate tax deductions by
qualifying compensation paid over $1 million to the executive officers as performance-based
compensation. Nevertheless, maintaining tax deductibility is but one consideration among many (and
is not the most important consideration) in the design of the compensation program for senior
executives. The Compensation Committee may, from time to time, conclude that compensation
arrangements are in the best interest of the Company and the shareholders despite the fact that
such arrangements might not, in whole or in part, qualify for tax deductibility. For example,
restricted stock awards granted in 2007 and 2008 will not qualify as performance-based compensation
since such awards vest with the passage of time. However, based upon our executives compensation
levels, the Compensation Committee determined that it was likely that the compensation expense
arising with respect to such awards would be fully deductible at the time the awards were made.
20
In addition, due to our participation in the CPP, so long as the U.S. Treasury holds any of
our securities, we may not deduct compensation (whether performance-based or not) in excess of
$500,000 paid to each of our SEOs in any fiscal year. Based upon 2008 compensation levels, the CPP
limitation would result in the loss of deductibility for a portion of Ms. Shermans compensation,
since the compensation paid to the other SEOs that would otherwise be deductible for tax purposes
was less than $500,000. While the Compensation Committee will evaluate the loss of deductibility in
structuring its compensation programs, it does not expect the limitation on deductibility imposed
by the CPP rules to have a material impact on the Companys compensation policies and programs.
Incentive Compensation Plan Risk Assessment
The Companys participation in the CPP requires it to comply with a number of executive
compensation standards relating to its SEOs as in effect on the date of the U.S. Treasurys
investment. Among these standards is the requirement that the Compensation Committee review the
Companys incentive compensation programs with the Companys senior risk officers to determine
whether they encourage the Companys SEOs to take unnecessary and excessive risks that threaten
the value of the Company.
The Companys existing governance and organizational structure already incorporates a
substantial risk management component through the appointment of a Chief Risk Officer, a Chief
Auditor and Internal Audit Department, the utilization of an Asset/Liability Committee (ALCO) and
a Credit Committee, both of which are comprised of members of senior managemen,t as well as a
Directors Loan Committee comprised of directors of the Company.
The Compensation Committee met with the Companys senior risk officers (which included the
CFO, Chief Risk Officer, Chief Auditor and Chief Credit Officer) in January 2009 to:
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Identify the specific risks faced by the Company and relate identified risks to the
compensatory elements of its benefit plans and other elements of SEO compensation; |
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Evaluate the benefit plans and other elements of SEO compensation to determine whether
such plan and/or element of SEO compensation encourages potential negative behavior and
activity related to identified risks; and |
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Review its existing risk management structure to assess the sufficiency of policies,
procedures, controls and other administrative mechanisms to mitigate any potential negative
behavior and activity associated with identified risks and related to its benefit plans and
other elements of SEO compensation. |
Based upon that review and discussion, the Compensation Committee has concluded that the risks
to which the Company is subject can be categorized as credit risk, interest rate risk, price risk,
liquidity risk, compliance risk, strategic risk and reputation risk, with the most significant
risks identified as credit quality risk and interest rate risk. The Compensation Committee also
concluded that the overall compensation structure for SEOs does not encourage unnecessary or
excessive risk taking by the executives. While the variable elements of compensation are, on the
one hand, a sufficient percentage of overall compensation to motivate executives to produce
superior results, the fixed element on the other hand, at about 55% to 60% of total compensation,
is also a sufficiently high percentage of overall compensation that the Compensation Committee does
not feel that unnecessary or excessive risk taking is encouraged by the variable elements.
The Compensation Committee has also concluded that the short-term component of the Companys
executive incentive compensation plan (annual cash incentive) does not encourage unnecessary or
excessive risks to the Company. It was noted that the performance metric for short-term incentive
compensation is net income, which is an audited number and that net interest margin and credit
quality have the most significant effect on net income in this environment. Interest rate risk is
closely monitored and managed through the ALCO, which meets monthly and is actively involved in
formulating the economic assumptions that the Company uses in its financial planning and budgeting
process consistent with policies established by the Board which control the sources, uses and
pricing of funds. The Board regularly receives reports on interest rate exposures and key credit
measures and the steps undertaken by management to address both interest rate and credit risk.
Furthermore, the incentive opportunity does not represent more than 55% to 70% of base salary (or
approximately 35%-40% of total cash compensation) and
awards are capped at achieving 110% of budgeted net income. For these reasons, the Committee
does not believe the short-term component of executive compensation encourages unnecessary or
excessive risk.
21
The Compensation Committee also notes that the short-term component has been in place for many
years, and there is no evidence it has encouraged unnecessary or excessive risk taking. For
example, the Companys cash incentive plans have not encouraged executives to assume excessive or
unnecessary credit risk such entering into the sub-prime lending business, and they declined to do
so despite the temptation of higher short-term profits that might have resulted from such business
activities.
The Compensation Committee has also concluded that the long-term component of the Companys
executive incentive compensation plan consisting of restricted stock and stock option awards does
not encourage unnecessary or excessive risks to the Company. In the Compensation Committees view,
an unearned and unvested stock or stock option award should be outstanding for each executive at
all times to serve as an incentive to remain with the Company and to focus the executive on all
elements of Company performance that influence long-term share price appreciation, including losses
attributable to the most significant risks facing the Company. Vesting requirements over a
three-year or five-year period for the restricted stock and stock option awards encourage
executives to avoid short-term actions that are to the Companys long-term detriment.
The Compensation Committee considered several other factors that will tend to discourage
unnecessary or excessive risk taking by SEOs. The Company has in place stock retention guidelines
that require executives to retain at least 50% of the shares acquired upon exercise of stock
options until they achieve a specified level of share ownership. These guidelines subject
executives to the possibility of significant market penalties in the event they make decisions that
benefit the Company in the short-term but ultimately prove detrimental to the Companys long-term
interests. Furthermore, Ms. Sherman, as a founder of the Company, has substantial share holdings.
The Compensation Committee does not believe that strategies that benefit the Company in the
short-term will be encouraged or tolerated if they would be to the Companys long-term detriment.
Both the short-term and long-term components of the Companys executive incentive compensation
plans are subject to new claw-back restrictions. As a condition to our participation in the CPP,
all bonuses and other incentive compensation arrangements with the SEOs have been amended to
provide that during the time the U.S. Treasury holds an equity position in the Company, the Company
may recover (or claw-back) any payments that were based on materially inaccurate financial
statements or any other materially inaccurate performance metrics used to award bonuses or
incentive compensation. The claw-back requirement should act as a disincentive to any executive
from manipulating financial statements or performance metrics in a way that would assure payment of
an incentive award, increase a bonus or incentive award or increase the value of a restricted stock
or stock option award.
The Company believes that its governance and organizational structures, in conjunction with
the risk-mitigation framework and analysis engaged in by the Compensation Committee and the other
Company administrative bodies, allowed the Compensation Committee to objectively relate risk to its
compensation programs and ensure that they do not encourage its SEOs to take unnecessary and
excessive risks that could threaten the value of the Company, as certified in the Compensation
Committee Report appearing below.
COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed with management the Compensation
Discussion and Analysis included above. Based on these reviews and discussions, the Compensation
Committee has recommended to the Board of Directors that the Compensation Discussion and Analysis
set forth above be included in the Companys Proxy Statement for the fiscal year ended December 31,
2008 for filing with the SEC.
The Compensation Committee certifies that it has reviewed with the Companys senior risk
officers the SEO incentive compensation arrangements and has made reasonable efforts to ensure that
such arrangements do not encourage SEOs to take unnecessary and excessive risks that threaten the
value of the Company. The Compensation Committee also certifies that it has met to discuss and
review the relationship between the Companys risk management policies and practices and SEO
incentive compensation arrangements.
22
Compensation Committee
JOHN R. BERGERChairman
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ANTHONY F.
ANDRADE
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MALCOLM G.
CHACE
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MICHAEL E.
MCMAHON
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PABLO RODRIGUEZ,
M.D. |
EXECUTIVE COMPENSATION
The following table provides information regarding the total compensation paid or accrued by
the Company to each of its CEO, CFO and the Companys three most highly compensated executive
officers other than the CEO and CFO (collectively, the Named Executive Officers).
Because the Companys Senior Executive Cash Incentive Plan is based on achieving a specified
performance goal, awards to Mmes. Sherman and Simmons and Messrs. DeRentis and Wischnowsky under
the plan are not considered Bonuses for purposes of SEC rules and are listed below as Non-Equity
Incentive Plan Compensation. Mr. DeWitt was not eligible to participate in the 2008 Senior
Executive Cash Incentive Plan and he terminated his employment prior to the award of a
discretionary bonus under other Bank incentive programs.
23
Summary Compensation Table
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Change in |
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Pension Value |
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and Non- |
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Qualified |
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Non-Equity |
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Deferred |
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Stock |
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Option |
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Incentive Plan |
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Compensation |
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All Other |
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Name and |
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Salary |
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Bonus |
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Awards |
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Awards |
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Compensation |
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Earnings |
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Compensation |
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Total |
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Principal Position |
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Year |
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($) |
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($) |
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($)(a) |
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($)(b) |
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($)(c) |
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($)(d) |
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($)(e) |
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($) |
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Merrill W. Sherman |
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2008 |
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459,680 |
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30,330 |
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63,727 |
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230,219 |
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420,932 |
(f) |
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20,342 |
(g) |
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1,225,230 |
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President and CEO |
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2007 |
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448,452 |
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13,035 |
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43,743 |
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252,400 |
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296,215 |
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21,392 |
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1,075,237 |
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2006 |
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437,700 |
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22,310 |
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103,983 |
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261,419 |
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99,500 |
(h) |
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924,912 |
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Linda H. Simmons |
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2008 |
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274,673 |
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13,626 |
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35,552 |
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114,636 |
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119,395 |
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9,200 |
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567,082 |
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Treasurer and CFO |
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2007 |
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239,211 |
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5,594 |
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17,709 |
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122,600 |
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74,450 |
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8,800 |
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468,364 |
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2006 |
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224,037 |
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8,463 |
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44,347 |
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90,390 |
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8,800 |
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376,037 |
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James V. DeRentis |
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2008 |
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235,255 |
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12,763 |
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25,008 |
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98,184 |
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66,606 |
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8,138 |
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445,954 |
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Vice President & |
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2007 |
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229,510 |
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5,594 |
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16,926 |
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107,600 |
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61,113 |
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7,757 |
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428,500 |
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Chief
Business Officer |
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2006 |
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224,037 |
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8,463 |
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44,347 |
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61,879 |
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7,556 |
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346,282 |
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Mark J. Meiklejohn |
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2008 |
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188,392 |
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4,193 |
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44,293 |
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84,503 |
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9,210 |
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6,905 |
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337,496 |
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Chief Lending Officer |
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2007 |
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168,561 |
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60,000 |
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30,066 |
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5,382 |
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6,235 |
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270,244 |
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2006 |
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152,308 |
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149,774 |
(i) |
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24,416 |
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866 |
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327,364 |
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William C. DeWitt |
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2008 |
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178,708 |
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10,135 |
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7,148 |
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195,991 |
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Director
of Marketing & |
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2007 |
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161,969 |
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50,000 |
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8,437 |
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1,758 |
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222,164 |
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Corporate
Communications |
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2006 |
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46,154 |
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75,000 |
(j) |
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1,651 |
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122,805 |
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(a) |
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The amounts reflect the dollar amount recognized for financial statement reporting purposes
for the fiscal years ended December 31, 2007 and 2008, in accordance with SFAS 123R for stock
awards granted pursuant to the 2002 Equity Incentive Plan. Assumptions used in the calculation
of these amounts are included in footnote 15 to the Companys audited financial statements for
the fiscal year ended December 31, 2008, included in the Companys Annual Report on Form 10-K
filed with the SEC on or around March 16, 2009. |
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(b) |
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The amounts reflect the dollar amount recognized for financial statement reporting purposes
for the fiscal years ended December 31, 2006, 2007 and 2008, in accordance with SFAS 123R for
stock options granted pursuant to the 2002 Equity Incentive Plan. Since the Company
accelerated the vesting of all options outstanding on December 31, 2005 upon our adoption of
SFAS 123R, the amounts reflected are attributable solely to options granted in since 2005.
Assumptions used in the calculation of these amounts are included in footnote 15 to the
Companys audited financial statements for the fiscal year ended December 31, 2008, included
in the Companys Annual Report on Form 10-K filed with the SEC on or around March 16, 2009. |
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(c) |
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Reflects cash awards to the named individuals under the Senior Executive Cash Incentive Plan
which is discussed in further detail on page 17 under the heading Compensation Discussion and
Analysis. |
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(d) |
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Reflects actuarial increase in the present value of benefits under the Companys supplemental
executive retirement plans determined using interest rate and mortality rate assumptions
consistent with those used in the Companys financial statements and includes amounts which
the Named Executive Officer may not currently be entitled to receive because such amounts are
not vested. |
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(e) |
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Other than as set forth in footnotes (g) and (h) with respect to Ms. Sherman, reflects employer
401(k) match. |
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(f) |
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Includes earnings of $5,984 on deferred compensation account above 5.35% (120% of the
applicable federal long-term rate at December 31, 2007). |
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(g) |
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Includes employer 401(k) match of $9,200 and $11,142 in perquisites related to vehicle
allowance and insurance premiums paid on individual disability policy. |
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(h) |
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Includes employer 401(k) match of $8,800 and tax gross-up of $90,700 in connection with
vesting of 3,850 shares of restricted stock on January 1, 2006 granted under a Restricted
Stock Agreement entered into in 2001. |
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(i) |
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Includes $88,000 signing bonus paid in connection with Mr. Meiklehohns initial employment. |
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(j) |
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Includes $35,000 signing bonus paid in connection with Mr. DeWitts initial employment. |
24
Grants of Plan Based Awards
The following table provides information on all plan based awards by the Company in 2008 to
each Named Executive Officer.
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All Other Stock |
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All Other Option |
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Awards: Number of |
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Awards: Number of |
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Exercise or Base |
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Grant Date Fair Value |
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Shares of Stock or |
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Securities Underlying |
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Price of Option |
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of Stock and Option |
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Name |
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Grant Date |
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Units(#) |
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Options(#) |
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Awards ($/Sh) |
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Awards ($)(a) |
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Merrill W. Sherman |
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04/22/08 |
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1,575 |
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32.89 |
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04/22/08 |
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|
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17,600 |
|
|
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32.89 |
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|
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5.80 |
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Linda H. Simmons |
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04/22/08 |
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750 |
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32.89 |
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|
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04/22/08 |
|
|
|
|
|
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8,400 |
|
|
|
32.89 |
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|
|
5.80 |
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|
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|
|
|
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|
|
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James V. DeRentis |
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04/22/08 |
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645 |
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|
|
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|
|
|
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32.89 |
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|
|
04/22/08 |
|
|
|
|
|
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7,125 |
|
|
|
32.89 |
|
|
|
5.80 |
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|
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Mark J. Meiklejohn |
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04/22/08 |
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510 |
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|
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|
|
|
|
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32.89 |
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04/22/08 |
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5,600 |
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|
32.89 |
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5.80 |
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William C. DeWitt(b) |
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04/22/08 |
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1,250 |
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32.89 |
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5.80 |
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(a) |
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Assumptions used in the calculation of these amounts are included in footnote 15 to the
Companys audited financial statements for the fiscal year ended December 31, 2008, included
in the Companys Annual Report on Form 10-K filed with the SEC on or around March 16, 2009. |
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(b) |
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Mr. DeWitts employment with the Company terminated on January 17, 2009 and as a result, all
option and restricted stock grants indicated in the above table were forfeited. |
Option Exercises and Stock Vested
The following table provides information on all exercises of options by the Named Executive
Officers during the Companys 2008 fiscal year.
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|
|
|
Option Awards |
|
|
Stock Awards |
|
|
|
Number of Shares |
|
|
|
|
|
|
Number of Shares |
|
|
|
|
|
|
Acquired |
|
|
Value Realized |
|
|
Acquired |
|
|
Value Realized |
|
|
|
on Exercise |
|
|
on Exercise |
|
|
on Vesting |
|
|
on Vesting |
|
Name |
|
(#) |
|
|
($)(a) |
|
|
(#) |
|
|
($)(b) |
|
Merrill W. Sherman |
|
|
20,000 |
|
|
|
416,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
400 |
|
|
|
13,220 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Linda H. Simmons |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
172 |
|
|
|
5,685 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James V. DeRentis |
|
|
1,000 |
|
|
|
25,680 |
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
|
|
|
37,100 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
172 |
|
|
|
5,685 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark J. Meiklejohn |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. DeWitt |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
The amounts shown are calculated based on the difference between the closing market price of
the Companys common stock on the date of exercise and the exercise price of the options,
multiplied by the number of shares for which the options were exercised. |
|
(b) |
|
The amounts shown are calculated based on the closing market price of the Companys common
stock on the date of vesting multiplied by the number of shares acquired on vesting. |
25
Outstanding Equity Awards at Fiscal Year-End
The following table provides information on all outstanding equity awards held by each of the
Named Executive Officers as of December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
OPTION AWARDS |
|
|
STOCK AWARDS |
|
|
|
Number of |
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Underlying |
|
|
Underlying |
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
|
Market Value of |
|
|
|
Unexercised |
|
|
Unexercised |
|
|
|
|
|
|
|
|
|
|
or Units of Stock |
|
|
Shares or Units of |
|
|
|
Options (#) |
|
|
Options (#) |
|
|
Option Exercise |
|
|
Option Expiration |
|
|
That Have Not |
|
|
Stock That Have |
|
Name |
|
Exercisable |
|
|
Unexercisable |
|
|
Price ($) |
|
|
Date (a) |
|
|
Vested (#)(b) |
|
|
Not Vested ($)(c) |
|
|
|
Merrill W. Sherman |
|
|
23,700 |
|
|
|
|
|
|
|
10.75 |
|
|
|
01/21/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
22,000 |
|
|
|
|
|
|
|
10.00 |
|
|
|
02/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
25,200 |
|
|
|
|
|
|
|
14.75 |
|
|
|
02/20/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
7,500 |
|
|
|
|
|
|
|
19.80 |
|
|
|
02/11/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
15,250 |
|
|
|
|
|
|
|
23.15 |
|
|
|
05/30/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
18,900 |
|
|
|
|
|
|
|
23.05 |
|
|
|
04/15/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
|
|
|
|
32.43 |
|
|
|
01/26/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
14,250 |
|
|
|
|
|
|
|
32.91 |
|
|
|
04/26/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
13,200 |
|
|
|
|
|
|
|
37.98 |
|
|
|
04/08/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
5,800 |
|
|
|
8,700 |
|
|
|
34.89 |
|
|
|
04/06/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
1,910 |
|
|
|
7,640 |
|
|
|
43.45 |
|
|
|
04/24/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
17,600 |
|
|
|
32.89 |
|
|
|
04/22/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
800 |
|
|
|
16,960 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,575 |
|
|
|
33,390 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Linda H. Simmons |
|
|
9,900 |
|
|
|
|
|
|
|
35.50 |
|
|
|
09/16/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
4,800 |
|
|
|
|
|
|
|
37.98 |
|
|
|
04/08/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
8,000 |
|
|
|
|
|
|
|
36.54 |
|
|
|
07/19/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
2,200 |
|
|
|
3,300 |
|
|
|
34.89 |
|
|
|
04/06/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
770 |
|
|
|
3,080 |
|
|
|
43.45 |
|
|
|
04/24/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
1,500 |
|
|
|
6,000 |
|
|
|
34.32 |
|
|
|
12/18/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,400 |
|
|
|
32.89 |
|
|
|
04/22/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
343 |
|
|
|
7,272 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
750 |
|
|
|
15,900 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James V. DeRentis |
|
|
5,200 |
|
|
|
|
|
|
|
10.00 |
|
|
|
02/15/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
6,350 |
|
|
|
|
|
|
|
14.75 |
|
|
|
02/20/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
1,850 |
|
|
|
|
|
|
|
19.80 |
|
|
|
02/11/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
4,000 |
|
|
|
|
|
|
|
23.15 |
|
|
|
05/30/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
5,400 |
|
|
|
|
|
|
|
23.05 |
|
|
|
04/15/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
|
|
|
|
|
32.43 |
|
|
|
01/26/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
4,000 |
|
|
|
|
|
|
|
32.91 |
|
|
|
04/26/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
4,200 |
|
|
|
|
|
|
|
37.98 |
|
|
|
04/08/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
2,200 |
|
|
|
3,300 |
|
|
|
34.89 |
|
|
|
04/06/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
770 |
|
|
|
3,080 |
|
|
|
43.45 |
|
|
|
04/24/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7,125 |
|
|
|
32.89 |
|
|
|
04/22/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
343 |
|
|
|
7,272 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
645 |
|
|
|
13,674 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark J. Meiklejohn |
|
|
5,667 |
|
|
|
2,833 |
|
|
|
34.37 |
|
|
|
02/21/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
479 |
|
|
|
721 |
|
|
|
34.89 |
|
|
|
04/06/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
300 |
|
|
|
1,200 |
|
|
|
43.45 |
|
|
|
04/24/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
1,500 |
|
|
|
6,000 |
|
|
|
34.32 |
|
|
|
12/18/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,600 |
|
|
|
32.89 |
|
|
|
04/22/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
510 |
|
|
|
10,812 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. DeWitt(d) |
|
|
1,000 |
|
|
|
1,500 |
|
|
|
44.93 |
|
|
|
10/11/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
250 |
|
|
|
1,000 |
|
|
|
43.45 |
|
|
|
04/24/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,250 |
|
|
|
32.89 |
|
|
|
04/22/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
Except for the options held by Mr. Meiklejohn expiring on February 21, 2016 which vest in
three annual installments commencing on the grant date, all options which are not fully
exercisable vest in five equal annual installments commencing on the first anniversary of the
grant date. |
|
(b) |
|
Restricted stock vests in three annual installments commencing on the initial grant date. |
|
(c) |
|
Value represents closing market price of the Companys common stock at December 31, 2008
($21.20) multiplied by the number of shares of unvested restricted stock held by the
executive. |
|
(d) |
|
All unvested options for Mr. DeWitt were automatically forfeited upon his departure and all
vested options expire on April 17, 2009. |
26
Pension Benefits
We do not maintain a tax-qualified defined benefit plan. The Company provides retirement
benefits to Named Executives Officers under the 2000 SERP and to other certain other key employees
under the 2002 SERP. In October 2008, the Company amended the 2000 SERP to increase the annual
benefit payable to Ms. Sherman and Mr. Meiklejohn as described under the heading Retirement and
Other Benefits Supplemental Executive Retirement Plan on page 19.
The following table provides information on the estimated present value of future payments for
each of the Named Executive Officers, other than Mr. DeWitt, under the Companys 2000 SERP as of
December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
Years |
|
Present Value of |
|
|
|
|
|
|
|
|
Credited |
|
Accumulated |
|
|
Payments During Last |
|
Name of |
|
|
|
Service |
|
Benefit |
|
|
Fiscal Year |
|
Executive Officer |
|
Plan Name |
|
(#)(a) |
|
($)(b) |
|
|
($) |
|
|
Merrill W. Sherman |
|
2000 Supplemental Executive Retirement Plan |
|
N/A |
|
|
1,969,010 |
|
|
|
|
|
|
Linda H. Simmons |
|
2000 Supplemental Executive Retirement Plan |
|
N/A |
|
|
369,375 |
|
|
|
|
|
|
James V. DeRentis |
|
2000 Supplemental Executive Retirement Plan |
|
N/A |
|
|
329,558 |
|
|
|
|
|
|
Mark J. Meiklejohn |
|
2000 Supplemental Executive Retirement Plan |
|
N/A |
|
|
15,458 |
|
|
|
|
|
|
|
|
(a) |
|
The SERP benefit is not based upon years of credited service. The benefit is based on a fixed
amount or a formula tied to final average base salary or the total base salary and annual cash
incentive award and vests in accordance with a vesting schedule as described below. |
|
(b) |
|
Reflects actuarial present value of the officers benefits under the Companys supplemental
executive retirement plan determined using interest rate and mortality rate assumptions
consistent with those used in the Companys financial statements and includes amounts which
the officer may not currently be entitled to receive because such amounts are not vested. |
Under the 2000 SERP, the Named Executive Officers are entitled to the following annual
retirement benefits:
|
|
|
Ms. Sherman: a benefit equal to the greater of (i) 55% of the average total cash
compensation (base salary and cash incentive award) paid in the previous three fiscal
years, reduced by the portion of her 401(k) Plan account attributable to employer
contributions and any social security offset and (ii) $425,000. |
|
|
|
Mr. DeRentis and Ms. Simmons: a benefit equal to 70% of the highest base salary paid
in the previous three fiscal years, reduced by the portion of their 401(k) Plan account
attributable to employer contributions and any social security offset. |
|
|
|
Mr. Meiklejohn: a benefit of $100,000. |
All benefits are payable upon the later of the executive attaining age 65 or the executives
retirement, provided that no amounts may be paid until at least six months after the executives
termination of employment except in the event of termination by reason of the executives death.
27
With respect to Ms. Sherman, $250,000 of her annual benefit is fully vested and the balance
began vesting on November 1, 2005 and will be fully vested on November 1, 2009. With respect to Mr.
DeRentis, $35,000 of his annual benefit is fully vested and the balance began vesting on November
1, 2008. With respect to Ms. Simmons, $50,000 of her annual benefit begins to vest on November 1,
2009 and the balance on August 1, 2010. With respect to Mr. Meiklejohn, $25,000 of his benefit
begins to vest on November 1, 2011 and the balance on November 1, 2013. Ms. Shermans and Mr.
DeRentis base benefit ($250,000 and $35,000, respectively) are fully vested such that they are
entitled to receive the full base benefit at age 65, even if they leave the employ of the Company
before retirement. With respect to the benefit in excess of Ms. Shermans and Mr. DeRentis base
benefit, and the entire benefit payable to other participants in the SERP, the participant vests in
their SERP accrual balance (i.e., the amount the Company has accrued to reflect the liability) in
20% increments such that the accrual balance would be fully vested on the fourth anniversary of the
first vesting date. Thus, if an executive left at end of the vesting period, he or she would be
100% vested in their SERP accrual balance, but not the full benefit, resulting in a reduced
retirement benefit in the event of early retirement. The executive is required to remain employed
at the Company until age 65 to get the full SERP benefit. The full benefit will vest immediately upon death.
In addition, in the event of a Change in Control, the SERP participants become fully vested in the
greater of (i) the retirement benefit calculated in accordance with the formula described above or
(ii) a specific annual Change in Control Benefit Amount, which is intended to approximate the
formula amount under the 2000 SERP assuming continued employment of the executive until age 65. The
current Change in Control Benefit Amount (excluding any tax gross-up) is $425,000 for Ms. Sherman,
$225,850 for Mr. DeRentis, $212,441 for Ms. Simmons and $100,000 for Mr. Meiklejohn.
Under the 2000 SERP, we will also provide a death benefit for SERP participants equal to the
accrual balance at the date of the participants death, provided that the minimum pre-retirement
death benefit for Ms. Sherman and Mr. DeRentis is equal to the projected age 65 accrual balance
required to fund their respective annual base benefit ($250,000 and $35,000 per year, respectively)
plus the amount the Company has accrued as of the date of death to reflect the liability for the
increased benefit. The pre-retirement and post-retirement death benefits are funded through life
insurance policies on the lives of the SERP participants purchased and owned by the Bank, some of
which contain a split dollar endorsement in favor of the SERP participant.
The SERPs are unfunded but provide that upon a Change in Control, the Company must deposit
funds in a trust equal to the present value of all accrued benefits provided under both SERPs and
thereafter make annual additional deposits to reflect any increases in the accrued benefits. All
benefits are forfeited in the event that the participants employment is terminated on account of a
criminal act of fraud, misappropriation, embezzlement or a felony that involves property of the
Company.
Nonqualified Deferred Compensation Plans
The Named Executive Officers (as well as certain other highly compensated employees) are
eligible to participate in our nonqualified deferred compensation plan. The plan permits a
participant to defer all or a portion of his or her annual incentive bonus and up to 50% of the
participants base salary. Deferral elections are made in December of each year for amounts to be
earned in the following year. Participants receive an amount of employer matching contributions
that they have lost under our 401(k) Plan as a result of the nondiscrimination rules applicable to
qualified plans. All amounts contributed by the participant and by the Company under the plan are
immediately vested.
Any excess contributions which cannot be contributed under the 401(k) Plan because of the
nondiscrimination rules applicable to qualified plans and which would otherwise be returned to the
participant at the end of the year, plus the amount of any supplemental deferrals the participant
may choose to make, and any matching contributions provided for under the plan are credited to a
deferred compensation account (a bookkeeping account). Each participants deferred compensation
account is credited with interest at a rate equal to the greater of the Baa1 30-year corporate bond
index, or the Companys projected rate of return on average earning assets as reflected in its
budget for such year. In addition, the plan allows a participant whose account exceeds $100,000 to
specify an alternative investment index for all or any portion of the participants account. If a
participant specifies an alternative investment index, the Company may make any required
distribution under the plan in kind. Ms. Sherman has elected to have $116,320 of her account valued
in accordance with the performance of an investment in one or more private equity funds identified
by Ms. Sherman. We have invested $116,320 in the specified alternative investments in order to
match our liability to Ms. Sherman under the plan. As a result, Ms. Sherman bears the entire risk
of loss (and will benefit from any gains) associated with her election.
28
Participants in the Companys nonqualified deferred compensation plan are entitled to receive
a distribution of their account upon retirement, death, disability or termination of employment
except that any amounts attributable to employer contributions are subject to forfeiture if the
participant is terminated for fraud, dishonesty or willful violation of any law that is committed
in connection with the participants employment. A participant is eligible to withdraw amounts
credited to the deferred compensation account in the event of unforeseeable financial hardship.
The amount deferred under the plan is not includible in the income of the participant until
paid to the participant and, correspondingly, the Company is not entitled to a deduction for any
liabilities established under the plan until the amount credited to the participants deferred
compensation account is paid to him or her.
The amount credited to the deferred compensation account is not funded or otherwise set aside
or secure from our creditors. As a result, the participant is subject to the risk that deferred
compensation may not be paid in the event of the Companys insolvency or the Company is otherwise
unable to satisfy the obligation. The plan permits (but does not require) the Company to establish
a grantor trust for the purpose of funding the plan. If such a trust were created, the corpus of
the trust would, under current federal income tax regulations, have to be available to our
creditors in the event of insolvency or bankruptcy in order to prevent adverse income tax
consequences to the participant.
The following table provides information on contributions, earnings, withdrawals and
distributions with respect to the nonqualified deferred compensation plan for each of the Named
Executive Officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive |
|
|
Company |
|
|
|
|
|
|
|
|
|
|
Aggregate |
|
|
|
contributions in |
|
|
contributions in |
|
|
Aggregate |
|
|
Aggregate |
|
|
balance |
|
|
|
last FY |
|
|
last FY |
|
|
earnings in last FY |
|
|
withdrawals/distributions |
|
|
at last FYE |
|
Name |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Merrill W. Sherman |
|
|
|
|
|
|
|
|
|
|
37,802 |
(a) |
|
|
|
|
|
|
737,565 |
(b) |
Linda H. Simmons |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James V. DeRentis |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark J. Meiklejohn |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. DeWitt |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
Includes $5,984 which is reported as compensation in the Summary Compensation Table. |
|
(b) |
|
Includes $338,790 of compensation which has been reported in the Companys Summary Compensation
Table in previous years. |
Potential Payments Upon Termination or Change-in-Control
The tables below reflect the amount of compensation to each of the Named Executive Officers in
the event of termination of such executives employment upon voluntary termination, involuntary not
for cause termination, for cause termination, termination following a Change in Control and in the
event of disability or death of the executive. The amounts shown assume that such termination was
effective as of December 31, 2008, calculated in accordance with employment agreements with Mmes.
Sherman and Simmons and Messrs. DeRentis and Meiklejohn and the Change In Control Severance
Agreement with Mr. DeWitt (which terminated upon termination of his employment). The amounts shown
include amounts earned through such time and are estimates of the amounts which would be paid out
to the executives upon their termination, which in some cases are duplicative of amounts reflected
in the Summary Compensation Table. The actual amounts to be paid out can only be determined at the
time of such executives separation from the Company. Payment of any severance to Ms. Sherman will
be delayed by six-months to the extent necessary to comply with Section 409A of the Internal
Revenue Code, and Ms. Sherman is entitled to interest on the delayed payment at the Banks
six-month certificate of deposit rate until payment. Furthermore, while SERP benefits are fully
vested on a Change in Control, payments do not commence until the executive is 65.
The ARRA signed by President Obama on February 17, 2009 purports to restrict payment of any
severance to SEOs during the period in which any obligation arising from financial assistance
provided under the TARP (which includes the CPP) remains outstanding. The ARRA requires the U.S.
Treasury to adopt standards implementing ARRAs provisions on executive compensation, but the U.S.
Treasury has not yet promulgated such standards. The descriptions and tables set forth below do
not reflect any changes in the severance (or other benefits) that may be required to reflect ARRAs
provisions.
29
Severance Benefits absent a Change in Control
In the event the Company terminates Ms. Shermans employment without cause or Ms. Sherman
terminates her employment for Good Reason, she is entitled to the following:
|
|
|
a lump sum severance payment equal to 2.99 times the sum of her annual base salary as in
effect at the time of termination and an amount equal to the average cash incentive bonus
earned by her in the prior two fiscal years; |
|
|
|
continued medical, dental and life insurance coverage for 36 months; |
|
|
|
continued use of the automobile provided to her under her agreement (with an option to
purchase); and |
|
|
|
any options which are exercisable on the date of termination shall not terminate until the
earlier of the scheduled expiration date for such options or three years after the date of
termination of her employment. |
Good Reason is defined in Ms. Shermans agreement as:
|
|
|
a significant reduction in the nature or scope of her duties, responsibilities, authority
and powers; |
|
|
|
any requirement that she perform her duties at a location more than 50 miles from where
she currently performs her duties; or |
|
|
|
failure of the Company either to renew the agreement or enter into a new agreement on
terms not less favorable than those existing immediately prior to such nonrenewal (other
than a reduction of fringe benefits required by law or applicable to all employees
generally). |
If
the Company terminates the employment of Ms. Simmons, Mr. DeRentis or Mr. Meiklejohn without
cause or if the executive terminates his or her employment for Good Reason, they would be
entitled to continuance of their base salary and all medical, dental and life insurance coverage
for the severance period, which is 18 months for Mr. DeRentis and 12 months for Ms. Simmons and Mr.
Meiklejohn. Each executive is also entitled to outplacement services for 6 months. Good Reason is
defined in the agreements of these executives as the Companys failure to renew the agreement on
any anniversary date or enter into a new employment agreement on substantially similar terms.
Mr. DeWitt is not entitled to any severance benefits other than those awardable to employees
generally upon termination of employment under the Banks severance policy absent a Change in
Control.
Severance Benefits in connection with a Change in Control
In the event of a Terminating Event within one year of a Change in Control, Ms. Sherman is
entitled to:
|
|
|
an amount equal to any base salary and incentive bonus earned on account of services
performed prior to the Terminating Event which have not been previously paid; |
|
|
|
her pro-rated incentive bonus to the date of the Terminating Event under the Cash
Incentive Plan, or any successor plan, based on the Target Bonus for the year in which the
Termination Event occurs; |
|
|
|
a severance benefit equal to 2.99 times the sum of her base salary and her targeted
incentive cash bonus for the year of the Change in Control, payable in a lump sum; |
|
|
|
continued medical, dental and life insurance coverage for 36 months; |
30
|
|
|
continued use of the automobile provided to her under her agreement (with an option to
purchase) for three years; and |
|
|
|
all options held by her vest and remain exercisable until the earlier of the scheduled
expiration date for such options or three years after termination of her employment. |
In the case of Ms. Sherman, a Terminating Event means either termination of her employment
for any reason other than for cause or resignation, death or disability following a Takeover
Transaction or a Change in Control resulting from a change in a majority of the Board of Directors,
in either case, prior to the first anniversary of the Takeover Transaction or Change in Control.
The agreements with Ms. Simmons and Messrs. DeRentis and Meiklejohn provide that in the event
of a Terminating Event within one year of a Change in Control, the executive is entitled to
receive:
|
|
|
an amount equal to any base salary and incentive bonus earned on account of services
performed prior to the Terminating Event which have not been previously paid; |
|
|
|
the executives pro-rated incentive bonus to the date of the Terminating Event under the
Cash Incentive Plan, or any successor plan, based on the Target Bonus for the year in
which the Terminating Event occurs; |
|
|
|
a severance benefit equal to two times the sum of the executives base salary and targeted
incentive cash bonus for the year of the Change in Control, payable in a lump sum; |
|
|
|
medical, dental and life insurance coverage for the 24 months commencing on the date of
the Terminating Event; and |
|
|
|
outplacement assistance for a period of twelve months. |
The agreement with Mr. DeWitt provides that in the event of a Terminating Event within one
year of a Change in Control, he is entitled to receive an amount equal to his then current annual
base salary.
In the case of Ms. Simmons and Messrs. DeRentis, Meiklejohn and DeWitt, a Terminating Event
means either:
|
|
|
termination of employment for any reason other than death, disability or for cause; or |
|
|
|
a significant reduction in the nature or scope of the executives duties,
responsibilities, authority and powers from those exercised prior to the Change in
Control; |
|
|
|
a greater than 10% reduction in the executives annual base salary or fringe
benefits (other than across-the-board salary reductions or changes in fringe benefit
plans); |
|
|
|
a requirement that the executive perform duties at a location more than 50 miles
from the location where such duties were performed prior to the Change in Control;
or |
|
|
|
failure of any successor of the Company to continue the executives employment on
substantially similar employment terms. |
For purposes of all of the agreements, a Change in Control would be deemed to have occurred
if:
|
|
|
the Company effectuates a Takeover Transaction; or |
|
|
|
the Company commences substantive negotiations with a third party with respect to a
Takeover Transaction, and within 12 months thereafter the Company enters into a definitive
agreement with respect to a Takeover Transaction with such party; or |
31
|
|
|
any election of directors of the Company occurs (whether by the directors then in office
or by the shareholders at a meeting or by written consent) where a majority of the directors
in office following such election are individuals who were not nominated by a vote of
two-thirds of the members of the Board of Directors immediately preceding such election; or |
|
|
|
the Company effectuates a complete liquidation of Bancorp or the Bank. |
A Takeover Transaction for this purpose generally means:
|
|
|
a reorganization, merger, acquisition or consolidation of Bancorp or the Bank with, or an
acquisition of Bancorp or the Bank, or all or substantially all of Bancorps or the Banks
assets by another corporation where our existing shareholders do not have a majority of the
voting power of the resulting corporation; |
|
|
|
the issuance of additional shares if our existing shareholders do not, following such
issuance, beneficially own more than 50% of the voting power of Bancorp or the Bank; or |
|
|
|
any person or entity or group of persons or entities (other than an affiliate of the
Company) becomes the beneficial owner of securities representing more than 30% of the voting
power of all outstanding shares of voting securities of Bancorp. |
32
The following table shows the potential payments upon termination of Merrill W. Shermans
employment as of December 31, 2008 under various circumstances.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
Involuntary |
|
|
|
|
|
|
or Good |
|
|
|
|
|
|
|
|
|
Termination |
|
|
Not For |
|
|
|
|
|
|
Reason |
|
|
|
|
|
|
|
|
|
or |
|
|
Cause |
|
|
For Cause |
|
|
Termination |
|
|
|
|
|
|
|
|
|
Retirement |
|
|
Termination |
|
|
Termination |
|
|
(Change-in-Control) |
|
|
Disability |
|
|
Death |
|
Payments Upon Separation |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
|
Compensation: |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance |
|
|
0 |
|
|
|
2,113,108 |
|
|
|
0 |
|
|
|
2,143,050 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Equity Award Acceleration(a) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
50,350 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Incentive Bonus |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
251,324 |
(f) |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Benefits & Perquisites: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SERP (b) |
|
|
2,701,583 |
|
|
|
2,701,583 |
|
|
|
0 |
|
|
|
3,813,765 |
|
|
|
2,701,583 |
|
|
|
572,739 |
|
|
|
Nonqualified Deferred
Compensation Plan (c) |
|
|
737,566 |
|
|
|
737,566 |
|
|
|
737,566 |
|
|
|
737,566 |
|
|
|
737,566 |
|
|
|
737,566 |
|
|
|
Health & Welfare Benefits (d) |
|
|
0 |
|
|
|
14,939 |
|
|
|
0 |
|
|
|
21,136 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Disability Income (e) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
796,559 |
|
|
|
0 |
|
|
|
Life Insurance Benefits |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
2,874,698 |
(g) |
|
|
Office & Executive Assistant |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
68,700 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Auto Allowance |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
39,750 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Tax Gross-up |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
(a) |
|
Represents the value that would be realized upon the vesting of restricted stock and exercise
of options that would vest on a Change in Control based on the difference between the option
exercise price and the market value of the common stock on December 31, 2008 ($21.20). |
|
(b) |
|
Reflects the estimated lump-sum present value of future benefits or the death benefit payable
under the SERP. Ms. Sherman would not be entitled to receive any payments under the SERP until
age 65 or death. |
|
(c) |
|
Represents compensation deferred by Ms. Sherman under the Companys nonqualified deferred
compensation plan (which amounts have previously been reported as salary, bonus or other
incentive compensation in the Summary Compensation Table) plus earnings on such deferred
amounts. |
|
(d) |
|
Reflects the estimated lump-sum present value of all future premiums which will be paid on
behalf of Ms. Sherman under the Companys health and welfare plans. |
|
(e) |
|
Includes $469,605 which represents the estimated lump-sum present value of future benefits
assuming a 6% interest rate payable to Ms. Sherman to age 65 under a separate disability
income policy plus $326,954 which represents the estimated lump-sum present value of future
benefits assuming a 6% interest rate payable to age 65 under a disability insurance policy
available to all employees. |
|
(f) |
|
Represents payment of full amount of target cash incentive award which would have been paid
in lieu of the amount reflected under the Non-Equity Incentive Plan Compensation column of
the Summary Compensation Table. |
|
(g) |
|
Includes $698,123 which represents payment of 11/2 times salary upon death under life insurance
available to all employees, and $2,176,575 payable under Split Dollar Agreement between Ms.
Sherman and the Bank. |
33
The following table shows the potential payments upon termination of Linda H. Simmons
employment as of December 31, 2008 under various circumstances.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
Involuntary |
|
|
|
|
|
|
or Good |
|
|
|
|
|
|
|
|
|
Termination |
|
|
Not For |
|
|
|
|
|
|
Reason |
|
|
|
|
|
|
|
|
|
or |
|
|
Cause |
|
|
For Cause |
|
|
Termination |
|
|
|
|
|
|
|
|
|
Retirement |
|
|
Termination |
|
|
Termination |
|
|
(Change-in- Control) |
|
|
Disability |
|
|
Death |
|
Payments Upon Separation |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
|
Compensation: |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance |
|
|
0 |
|
|
|
278,100 |
|
|
|
0 |
|
|
|
806,490 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Equity Award Acceleration (a) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
23,172 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Incentive Bonus |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
125,145 |
(f) |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Benefits & Perquisites: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SERP (b) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
992,909 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Health & Welfare Benefits (c) |
|
|
0 |
|
|
|
10,355 |
|
|
|
0 |
|
|
|
30,156 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Disability Income (d) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
938,928 |
|
|
|
0 |
|
|
|
Life Insurance Benefits |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
786,525 |
(g) |
|
|
Outplacement Services |
|
|
0 |
|
|
|
7,600 |
|
|
|
0 |
|
|
|
12,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Tax Gross-up (e) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
551,224 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
(a) |
|
Represents the value that would be realized upon the vesting of restricted stock and exercise
of options that would vest on a Change in Control based on the difference between the option
exercise price and the market value of the common stock on December 31, 2008 ($21.20). |
|
(b) |
|
Reflects the estimated lump-sum present value of future benefits payable under the SERP. Ms.
Simmons would not be entitled to receive any payments under the SERP until age 65. |
|
(c) |
|
Reflects the estimated lump-sum present value of all future premiums which will be paid on
behalf of Ms. Simmons under the Companys health and welfare plans. |
|
(d) |
|
Includes $56,001 which represents the estimated lump-sum present value of future benefits
assuming a 6% interest rate payable to Ms. Simmons to age 65 under a separate disability
income policy plus $882,927 which represents the estimated lump-sum present value of future
benefits assuming a 6% interest rate payable to age 65 under a disability insurance policy
available to all employees. |
|
(e) |
|
Represents amounts that would be payable to reimburse Ms. Simmons for taxes arising as a
result of the so-called parachute tax imposed by Section 280G of the Internal Revenue Code
as a result of change-in-control benefits. Ms. Simmons would not retain any portion of such
tax gross-up payment. |
|
(f) |
|
Represents payment of full amount of target cash incentive award which would have been paid
in lieu of the amount reflected under the Non-Equity Incentive Plan Compensation column of
the Summary Compensation Table. |
|
(g) |
|
Includes $417,150 which represents payment of 11/2 times salary upon death under life insurance
available to all employees, and $369,375 payable under Split Dollar Agreement between Ms.
Simmons and the Bank. |
34
The following table shows the potential payments upon termination of James V. DeRentis
employment as of December 31, 2008 under various circumstances.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
Involuntary |
|
|
|
|
|
|
or Good |
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Not For |
|
|
|
|
|
|
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
or |
|
|
Cause |
|
|
For Cause |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement |
|
|
Termination |
|
|
Termination |
|
|
(Change-in-Control) |
|
|
Disability |
|
|
Death |
|
|
|
|
|
Payments Upon Separation |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
|
|
|
|
|
Compensation: |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance |
|
|
0 |
|
|
|
357,290 |
|
|
|
0 |
|
|
|
690,751 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Equity Award Acceleration (a) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
20,946 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Incentive Bonus |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
107,186 |
(f) |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
Benefits & Perquisites: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SERP (b) |
|
|
182,797 |
|
|
|
182,797 |
|
|
|
0 |
|
|
|
841,885 |
|
|
|
182,797 |
|
|
|
0 |
|
|
|
|
|
|
|
Health & Welfare Benefits (c) |
|
|
0 |
|
|
|
7,271 |
|
|
|
0 |
|
|
|
13,826 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Disability Income (d) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
996,937 |
|
|
|
0 |
|
|
|
|
|
|
|
Life Insurance Benefits |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
897,066 |
(g |
) |
|
|
|
|
|
Outplacement Services |
|
|
0 |
|
|
|
7,600 |
|
|
|
0 |
|
|
|
12,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Tax Gross-up (e) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
486,229 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
(a) |
|
Represents the value that would be realized upon the vesting of restricted stock and exercise
of options that would vest on a Change in Control based on the difference between the option
exercise price and the market value of the common stock on December 31, 2008 ($21.20). |
|
(b) |
|
Reflects the estimated lump-sum present value of future benefits payable under the SERP. Mr.
DeRentis would not be entitled to receive any payments under the SERP until age 65. |
|
(c) |
|
Reflects the estimated lump-sum present value of all future premiums which will be paid on
behalf of Mr. DeRentis under the Companys health and welfare plans. |
|
(d) |
|
Includes $59,626 which represents the estimated lump-sum present value of future benefits
assuming at 6% interest rate payable to Mr. DeRentis to age 65 under a separate disability
income policy plus $937,311 which represents the estimated lump-sum present value of future
benefits assuming a 6% interest rate payable to age 65 under a disability insurance policy
available to all employees. |
|
(e) |
|
Represents amounts that would be payable to reimburse Mr. DeRentis for taxes arising as a
result of the so-called parachute tax imposed by Section 280G of the Internal Revenue Code
as a result of change-in-control benefits. Mr. DeRentis would not retain any portion of such
tax gross-up payment. |
|
(f) |
|
Represents payment of full amount of target cash incentive award which would have been paid
in lieu of the amount reflected under the Non-Equity Incentive Plan Compensation column of
the Summary Compensation Table. |
|
(g) |
|
Includes $357,285 which represents payment of 11/2 times salary upon death under life insurance
available to all employees, and $539,781 payable under Split Dollar Agreement between Mr.
DeRentis and the Bank. |
Since Mr. DeRentis employment with the Company has terminated, he is no longer entitled to
any severance under his employment agreement.
35
The following table shows the potential payments upon termination of Mark J. Meiklejohns
employment as of December 31, 2008 under various circumstances.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
Involuntary |
|
|
|
|
|
|
for Good |
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Not For |
|
|
|
|
|
|
Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
or |
|
|
Cause |
|
|
For Cause |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
Retirement |
|
|
Termination |
|
|
Termination |
|
|
(Change-in-Control) |
|
|
Disability |
|
|
Death |
|
|
|
|
|
Payments Upon Separation |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
|
|
|
|
|
Compensation: |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Severance |
|
|
0 |
|
|
|
205,000 |
|
|
|
0 |
|
|
|
594,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Equity Award Acceleration (a) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,812 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Incentive Bonus |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
92,250 |
(e) |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
Benefits & Perquisites: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SERP (b) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
299,880 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Health & Welfare Benefits (c) |
|
|
0 |
|
|
|
542 |
|
|
|
0 |
|
|
|
1,083 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
Disability Income (d) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
991,190 |
|
|
|
0 |
|
|
|
|
|
|
|
Life Insurance Benefits |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
322,958 |
(f |
) |
|
|
|
|
|
Outplacement Services |
|
|
0 |
|
|
|
7,600 |
|
|
|
0 |
|
|
|
12,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
(a) |
|
Represents the value that would be realized upon the vesting of restricted stock and exercise
of options that would vest on a Change in Control based on the difference between the option
exercise price and the market value of the common stock on December 31, 2008 ($21.20). |
|
(b) |
|
Reflects the estimated lump-sum present value of future benefits payable under the SERP. Mr.
Meiklejohn would not be entitled to receive any payments under the SERP until age 65. |
|
(c) |
|
Reflects the estimated lump-sum present value of all future premiums which will be paid on
behalf of Mr. Meiklejohn under the Companys health and welfare plans. |
|
(d) |
|
Represents the estimated lump-sum present value of future benefits assuming a 6% interest
rate payable to age 65 under a disability insurance policy available to all employees. |
|
(e) |
|
Represents payment of full amount of target cash incentive award which would have been paid
in lieu of the amount reflected under the Non-Equity Incentive Plan Compensation column of
the Summary Compensation Table. |
|
(f) |
|
Includes $307,500 which represents payment of 11/2 times salary upon death under life insurance
available to all employees, and $15,458 payable under Split Dollar Agreement between Mr.
Meiklejohn and the Bank. |
Under his Change in Control Agreement, in the event of his involuntary termination without
cause or his termination for Good Reason on December 31, 2008 following a Change in Control, Mr.
DeWitt would have been entitled to a lump sum severance payment equal to his base salary
($163,000). In all other scenarios, he would have been entitled only to those benefits generally
available to all employees. Since Mr. DeWitts employment with the Company terminated in January
2009, he is no longer entitled to any severance under his Change in Control Agreement.
In addition to the amounts indicated above, upon termination for any reason, each executive
officer would be entitled to receive the vested balance in their respective 401(k) Plan accounts on
the same basis as all other employees of the Company.
TRANSACTIONS WITH MANAGEMENT
In accordance with its Charter, our Governance and Nominating Committee is charged with
monitoring and reviewing issues involving potential conflicts of interest, and reviewing and
approving all related party transactions,
except for those governed by Regulation O promulgated under the Federal Reserve Act which are
reviewed and approved by the full Board of Directors (without the interested director present) in
accordance with Regulation O. In reviewing and evaluating potential conflicts of interest and
related party transactions, the Governance and Nominating Committee uses applicable NASDAQ listing
standards and SEC rules as a guide.
36
The Company has extended loans to certain of its officers, directors and principal
shareholders, including their immediate families and affiliated companies (related parties).
Loans outstanding to related parties aggregated $9.8 million at December 31, 2008. Loans to related
parties are made in the ordinary course of business under normal credit terms, including interest
rates and collateral, prevailing at the time of origination for comparable transactions with
persons not related to the Company, and did not represent more than a normal risk of collectibility
or other unfavorable features.
AUDIT COMMITTEE REPORT
Management is responsible for the Companys internal controls and financial reporting process.
The independent accountants are responsible for performing an audit of the Companys consolidated
financial statements in accordance with the standards of the Public Company Accounting Oversight
Board (United States) and to issue a report thereon. The Audit Committees responsibility is to
monitor and oversee these processes.
The Audit Committees responsibilities focus on two primary areas: (1) the adequacy of the
Companys internal controls and financial reporting process and the reliability of the Companys
financial statements; and (2) the independence and performance of the Companys internal auditors
and independent auditors. The Audit Committee meets at least quarterly to, as appropriate, review,
evaluate and discuss with the Companys management and internal and external auditors the scope of
their audit plans, the results of their work, the Companys financial statements (including
quarterly earnings releases), quarterly reports issued by the Companys internal auditor, the
adequacy and effectiveness of the Companys internal controls and changes in accounting principles.
The Audit Committee regularly meets privately with both the internal and external auditors, each of
whom has unrestricted access to the Audit Committee.
In connection with these responsibilities, the Audit Committee reviewed and discussed the
Companys audited financial statements for the fiscal year ended December 31, 2008 with management
and the Companys independent registered public accounting firm, KPMG LLP. The Audit Committee also
discussed with KPMG LLP the matters required by Statement on Auditing Standards No. 61. The Audit
Committee received from KPMG LLP written disclosures regarding the firms independence as required
by Independence Standards Board Standard No. 1, wherein KPMG LLP confirms their independence within
the meaning of the SEC and Independence Standards Board Rules and disclosed the fees charged for
professional services in the fiscal year ended December 31, 2008. The Audit Committee discussed
this information with KPMG LLP and also considered the compatibility of non-audit services provided
by KPMG LLP with maintaining its independence. The Audit Committee also reviewed KPMG LLPs
proposal to act as the Companys independent registered public accountant for the year ending
December 31, 2009.
Based on the review of the audited financial statements and these various discussions, the
Audit Committee recommended to the Board of Directors that the audited financial statements be
included in the Companys Annual Report on Form 10-K, to be filed with the SEC.
Audit Committee
MEREDITH A. CURRENChairman
RICHARD L. BREADY ERNEST J. CHORNYEI, JR. CHERYL W. SNEAD
PROPOSAL NO. 2
APPROVAL OF AMENDMENT OF THE NON-EMPLOYEE DIRECTOR STOCK OPTION PLAN
Under the Director Plan, Bancorp may grant options for up to 90,000 shares of common stock to
all non-employee directors. As of December 31, 2008, options to acquire an aggregate of 85,500
shares had been granted under the Director Plan. Because there are insufficient shares remaining
in the Director Plan to permit future
awards, the Board of Directors, on February 17, 2009 voted in favor of amending the Director
Plan to increase the maximum number of shares for which options may be granted from 90,000 shares
of common stock to 115,000 shares of common stock, subject to approval by the shareholders.
37
The Board of Directors recommends a vote FOR approval of the amendment of the Director Plan.
Purpose. The purpose of the Director Plan is to attract and retain persons of exceptional
ability to serve as directors and to solidify the common interests of the shareholders and the
directors in enhancing the value of our common stock.
Award to Directors. Pursuant to the Director Plan, each non-employee director elected at the
1998 annual meeting of shareholders received an option to purchase 1,500 shares of common stock,
and each new non-employee director elected thereafter receives an option to purchase 1,000 shares
of common stock, as of the date of election to the Board. In addition, annual grants of options
are made as of the date of each annual meeting of shareholders to each non-employee director (other
than a director who is first elected at or within six months of the meeting) to purchase 500 shares
of common stock. All options have a ten-year term and an exercise price equal to the fair market
value on the date of grant. Options may be exercised with cash, Bancorp common stock, or both.
Options vest six months after the grant date, unless automatically accelerated in the event of
death, disability or a change in control. The closing price of Bancorps common stock on April 1,
2009 was $17.59.
Tax Consequences. There will be no federal income tax consequences to either the non-employee
director or the Company on the grant of the options described above. On the exercise of such
options, the director has taxable ordinary income equal to the excess of the fair market value of
the common stock received on the exercise date over the option price of the common stock. The
Company will be entitled to a federal income tax deduction in an amount equal to such excess. Upon
a subsequent sale or taxable exchange of common stock acquired upon exercise of an option, a
director will recognize long-term or short-term capital gain or loss equal to the difference
between the amount realized on the sale and the tax basis of such shares.
In the event common stock is used to pay the option price for an option, gain or loss is not
normally recognized in connection with such exchange. To the extent that the number of shares of
common stock received on exercise does not exceed the number of shares surrendered, the directors
basis in these shares is equal to the basis of the stock surrendered, and the directors holding
period therefor is the same holding period as for the common stock surrendered.
To the extent the director receives an amount of shares in excess of the number of shares
surrendered, the directors basis in such additional shares is zero (plus any cash paid in
connection with the exercise) and the holding period for such additional shares will begin from the
date of such exchange.
Amendment and Termination. The Board at any time will be permitted to amend, suspend or
terminate the Director Plan, but no such amendment shall permit directors who are employees of the
Company to participate in the Director Plan and no such amendment shall affect the rights of any
participating director to previously granted options without his or her consent.
38
New Plan Benefits. The following table illustrates the aggregate benefits which will be
received by non-employee directors under the Director Plan in 2009. Annual awards under the
Director Plan will be equal to options to purchase 500 shares of common stock for each non-employee
director.
|
|
|
|
|
|
|
|
|
|
|
Dollar |
|
|
Number of |
|
|
|
Value ($) |
|
Options |
|
Each nominee for election as a director |
|
Fair market value on date of grant |
|
|
500 |
|
|
|
All current directors who are not executive
officers as a group |
|
Fair market value on date of grant |
|
|
7,000 |
|
Securities Authorized For Issuance Under Equity Compensation Plans. The following table sets
forth information about the Companys equity compensation plans as of December 31, 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
Number of Securities to |
|
|
Weighted-Average |
|
|
Remaining Available for |
|
|
|
be Issued Upon Exercise |
|
|
Exercise Price of |
|
|
Future Issuance Under |
|
|
|
of Outstanding Options, |
|
|
Outstanding Options, |
|
|
Equity Compensation |
|
Plan category |
|
Warrants and Rights |
|
|
Warrants and Rights |
|
|
Plans |
|
Equity Compensation Plans Approved by Security Holders |
|
|
318,355 |
(1) |
|
$ |
26.14 |
|
|
|
132,178 |
(2) |
Equity Compensation Plans Not Approved by Security Holders |
|
|
0 |
|
|
|
N/A |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
318,355 |
|
|
$ |
26.14 |
|
|
|
132,178 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes 279,835 shares issuable upon exercise of outstanding awards granted under the Bancorp
2002 Equity Incentive Plan and predecessor plan (Amended and Restated Bancorp Rhode Island, Inc.
1996 Incentive and Nonqualified Stock Option Plan) and 38,500 shares issuable upon exercise of
outstanding awards granted under the Director Plan. |
|
(2) |
|
Includes 127,678 shares reserved for awards under the Bancorp 2002 Equity Incentive Plan and
predecessor plan and 4,500 shares reserved for awards under the Director Plan. The Bancorp 2002
Equity Incentive Plan provides for automatic incremental increases each year in the number of
shares authorized for issuance under such plan on the date of the annual shareholders meeting equal
to the least of (i) 2% of total issued and outstanding common stock on the date of the shareholders
meeting, (ii) 75,000 shares and (iii) such lesser number as determined by the Board of Directors of
the Company. |
PROPOSAL NO. 3
ADVISORY (NON-BINDING) VOTE ON EXECUTIVE COMPENSATION
On February 17, 2009, President Obama signed into law the ARRA, which expanded the executive
compensation requirements previously imposed by the EESA and TARP. Under these new requirements,
any reporting company that has received or will receive financial assistance under TARP must permit
a separate shareholder vote to approve the reporting companys executive compensation, as disclosed
in the reporting companys Compensation Discussion and Analysis, related compensation tables, and
other related material under the compensation disclosure rules of the SEC, in any proxy or consent
or authorization for an annual or other meeting of its shareholders during the period in which any
obligation arising from financial assistance provided under TARP remains outstanding.
Bancorps Board of Directors is providing shareholders with the opportunity to cast an
advisory vote on its compensation program at the Meeting through the following resolution:
RESOLVED, that the shareholders approve the Companys executive compensation, as described in
the Compensation Discussion and Analysis and the tabular disclosure regarding named executive
officer compensation (together with the accompanying narrative disclosure) in this Proxy
Statement.
39
The Board of Directors recommends a vote FOR approval of the Companys executive
compensation, as described in the Compensation Discussion and Analysis, and the tabular disclosure
regarding named executive officer compensation (together with accompanying narrative disclosure) in
this proxy statement.
We believe that our compensation policies and procedures, which are described more fully in
the Compensation Discussion and Analysis section of this proxy statement and in the tables and
narrative in the Executive Compensation section, are strongly aligned with the long-term interests of
shareholders. These policies and procedures balance short-term and longer-term compensation
opportunities to ensure that the Company meets short-term objectives while continuing to produce
value for our shareholders over the long term. These policies and programs are also designed to
attract and to retain highly-talented executives who are critical to the successful implementation
of the Companys long-term strategic business plan.
Approval of this proposal will require the affirmative vote of a majority of our common stock
represented in person or by proxy at the Meeting. As set forth in the ARRA, however, this vote
will not be binding on or overrule any decisions by the Board of Directors, will not create or
imply any additional fiduciary duty on the part of the Board of Directors, and will not restrict or
limit the ability of our shareholders to make proposals for inclusion in proxy materials related to
executive compensation. The Compensation Committee and the Board of Directors will, however, take
into account the outcome of the vote when considering future executive compensation arrangements.
PROPOSAL NO. 4
RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM
The Audit Committee has sole authority to select, evaluate and when appropriate, to replace
the Companys independent auditors. The Audit Committee has appointed KPMG LLP as the Companys
independent registered public accounting firm for the 2009 fiscal year. Although action by our
shareholders in this matter is not required, the Audit Committee believes it is appropriate to seek
shareholder ratification in light of the critical role played by the independent auditors in
maintaining the integrity of Company financial controls and reporting and hereby requests the
shareholders to ratify such appointment.
The Board of Directors recommends a vote FOR the ratification of the appointment of KPMG LLP
as the Companys independent registered public accounting firm.
KPMG LLP has served as the independent registered public accounting firm of the Company since
the Banks formation in 1996. Representatives of KPMG LLP will be present at the Meeting and will
have an opportunity to make a statement if they so desire and to respond to appropriate questions
from shareholders.
Independent Accountant Fees and Services.
Aggregate fees for professional services rendered for the Company by KPMG LLP as of or for the
fiscal years ended December 31, 2008 and 2007 are set forth below. The aggregate fees included in
the Audit category are billed for the fiscal years for the audit of the Companys annual financial
statements and review of financial statements and statutory and regulatory filings or engagements.
The aggregate fees included in each of the other categories are fees billed in the fiscal years.
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2008 |
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2007 |
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Audit Fees |
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$ |
447,500 |
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$ |
418,500 |
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Audit-Related Fees |
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$ |
0 |
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$ |
0 |
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Tax Fees |
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$ |
44,000 |
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$ |
0 |
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All Other Fees |
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$ |
0 |
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$ |
0 |
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Audit Fees for the fiscal years ended December 31, 2008 and 2007 were for professional
services rendered for the audits of the financial statements of the Company, quarterly review of
the financial statements included in the Companys Quarterly Reports on Form 10-Q, consents,
compliance with Section 404 of the Sarbanes-Oxley Act and other assistance required to complete the
year end audit of the consolidated financial statements. In addition,
Audit Fees for fiscal year ended December 31, 2008 included review of our
registration statement in connection with the registration for resale of our Fixed Rate Cumulative
Perpetual Preferred Stock, Series A, a warrant to purchase 192,967 shares of Bancorp common stock,
and any shares of common stock issuable from upon exercise of such warrant issued to the U.S.
Treasury in connection with our participation in the CPP.
40
Tax Fees for fiscal year ended December 31, 2008 were for services rendered for tax returns
and estimates, tax advice and tax planning.
The Audit Committee has determined that the provision of the above services is compatible with
maintaining KPMG LLPs independence.
Policy on Audit Committee Pre-Approval. The Audit Committee pre-approves all audit and
non-audit services provided by the independent accountants prior to the engagement of the
independent accountants with respect to such services. The Chairman of the Audit Committee has been
delegated the authority by the Committee to pre-approve the engagement of the independent
accountants when the entire Committee is unable to do so. The Chairman must report all such
pre-approvals to the entire Audit Committee at the next committee meeting. None of the services
described above were approved by the Audit Committee under the de minimus exception provided by
Rule 2-01(C)(7)(i)(c) under Regulation S-X.
OTHER BUSINESS OF THE MEETING
The Board of Directors is not aware of any matters to come before the Meeting other than those
stated in the Proxy Statement. In the event that other matters properly come before the Meeting or
any adjournment thereof, it is intended that the persons named in the accompanying proxy and acting
thereunder will vote in accordance with their best judgment.
ANNUAL REPORT AND FORM 10-K
The 2008 Annual Report of the Company was mailed to shareholders with this Proxy Statement.
Upon request, the Company will furnish without charge a copy of Bancorps Annual Report on Form
10-K for the fiscal year ended December 31, 2008, including financial statements, but without
exhibits, a copy of which has been filed with the SEC. It may be obtained by writing to Investor
Relations Department, Bancorp Rhode Island, Inc., One Turks Head Place, Providence, Rhode Island
02903.
SHAREHOLDER PROPOSALS FOR 2010
Bancorps next annual meeting is scheduled to be held on May 19, 2010. A shareholder who wants
to have a qualified proposal considered for inclusion in the Proxy Statement for the Companys 2009
annual meeting of shareholders must notify the Secretary of Bancorp not later than December 11,
2009. Shareholder proposals that are to be considered at the 2010 annual meeting but not requested
to be included in the Proxy Statement must be submitted no later than March 20, 2010 and no earlier
than December 20, 2009.
41
REVOCABLE PROXY
BANCORP RHODE ISLAND, INC.
ANNUAL MEETING OF SHAREHOLDERS
May 20, 2009
10:00 a.m
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby authorizes and appoints Malcolm G. Chace, Merrill W. Sherman, and Linda H.
Simmons, and each of them, as proxies with full power of substitution in each, to vote all shares
of common stock, par value $.01 per share, of Bancorp Rhode Island, Inc. (the Company) held of
record on April 1, 2009 by the undersigned at the Annual Meeting of Shareholders to be held at
10:00 a.m. local time, on Wednesday, May 20, 2009, at The Hotel Providence, 311 Westminster Street,
Providence, Rhode Island, and at any adjournments or postponements thereof, on all matters that may
properly come before said meeting.
This proxy when properly executed will be voted (i) as directed on reverse side, or, in the absence
of such direction, this proxy will be voted FOR the specified nominees in Proposal 1, FOR Proposals
2, 3 and 4, and (ii) in accordance with the judgment of the proxies upon other matters that may
properly come before said meeting or any adjournments or postponements thereof.
PLEASE COMPLETE, DATE, SIGN AND MAIL THIS PROXY CARD PROMPTLY IN THE ENCLOSED POSTAGE-PAID ENVELOPE
OR PROVIDE YOUR INSTRUCTIONS TO VOTE VIA
THE INTERNET OR BY TELEPHONE
(Continued and to be marked, dated and signed, on the other side)
BANCORP RHODE ISLAND, INC. ANNUAL MEETING, MAY 20, 2009
YOUR VOTE IS IMPORTANT!
You can vote in one of three ways:
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1. |
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Call toll free 1-866-593-3363 on a Touch-Tone Phone. There is NO CHARGE to you for
this call. |
or
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Via the Internet at https://www.proxyvotenow.com/bari and follow the
instructions. |
or
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Mark, sign and date your proxy card and return it promptly in the enclosed envelope. |
PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS
REVOCABLE PROXY
BANCORP RHODE ISLAND, INC.
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PLEASE MARK VOTES
AS IN THIS EXAMPLE |
PROPOSAL 1Election of four Class I Directors with terms expiring in 2012.
Class I Directors (Term to Expire 2012)
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FOR
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WITHHOLD ALL
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FOR all except |
(01) Meredith A. Curren
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(02) Bogdan Nowak
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(03) Cheryl W. Snead
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(04) John A. Yena
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INSTRUCTION: To withhold authority to vote for any individual
nominee(s), mark For All Except and write that nominee(s)
name(s) or number(s) in the space provided below. |
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FOR
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AGAINST
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ABSTAIN |
PROPOSAL 2To amend the Companys Amended and Restated
Non-Employee Director Stock Plan to increase the number of
shares of common stock reserved for issuance thereunder by
25,000 shares.
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FOR
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AGAINST
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ABSTAIN |
PROPOSAL 3To consider and approve the following advisory
(non-binding) proposal on the Companys
executive compensation: Resolved, that the shareholders
approve the Companys executive
compensation, as described in the Compensation Discussion and
Analysis and the tabular disclosure regarding named executive
officer compensation (together with the accompanying narrative
disclosure) in this Proxy Statement..
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FOR
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AGAINST
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ABSTAIN |
PROPOSAL 4Ratify the appointment of KPMG LLP as independent
auditors for the Company.
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Mark here if you plan to attend the meeting |
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Mark here for address change and note change |
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Date: |
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Signature:
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Signature, if held jointly this Proxy must be signed exactly as the name
of the shareholder(s) appears on this card. Executors, administrators,
trustees, etc. should give full title as such. If the signatory is a
corporation, please sign full corporate name by duly authorized officer. |
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IF YOU WISH TO PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR INTERNET,
PLEASE READ INSTRUCTIONS
BELOW
PROXY VOTING INSTRUCTIONS
Shareholders of record have three ways to vote:
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By Mail; or |
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By Telephone (using a Touch-Tone Phone); or |
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By Internet. |
A telephone or Internet vote authorizes the named proxies to vote your shares in the same manner as
if you marked, signed, dated and returned this proxy. Please note that telephone and Internet
votes must be cast prior to 3 a.m., May 20, 2009. It is not necessary to return this proxy if you
vote by telephone or Internet.
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VOTE BY TELEPHONE
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Vote by Internet |
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Call Toll-Free on a Touch-Tone Phone anytime prior to
3 a.m., May 20, 2009
1-866-593-3363
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Anytime prior to
3 a.m., May 20, 2009 go to
https://www.proxyvotenow.com/bari |
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Please note that the last vote received, whether by telephone, Internet or by mail, will be the
vote counted
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE
ANNUAL MEETING OF
SHAREHOLDERS TO BE HELD ON May 20, 2009.
The Companys Proxy Statement, sample proxy card and 2008 Annual Report are available at:
https://materials.proxyvote.com/059690
Your vote is important!