UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
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x | Definitive Proxy Statement | |||
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¨ | Soliciting Material under Rule 14a-12 | |||
Community Bankers Trust Corporation | ||||
(Name of registrant as specified in its charter) | ||||
(Name of person(s) filing proxy statement, if other than the registrant) | ||||
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Dear Stockholder:
You are cordially invited to attend the 2012 Annual Meeting of Stockholders of Community Bankers Trust Corporation to be held on Thursday, May 17, 2012, at 10:00 a.m. at the Richmond Marriott West, 4240 Dominion Boulevard, Glen Allen, Virginia 23060.
At the Annual Meeting, you will be asked to elect four directors for terms of three years each. You will also be asked to approve a non-binding resolution to endorse the Companys executive compensation program and ratify the appointment of Elliott Davis, LLC as the Companys independent registered public accounting firm for 2012. Enclosed with this letter are a formal notice of the Annual Meeting, a proxy statement and a form of proxy.
Whether or not you plan to attend the Annual Meeting, it is important that your shares be represented and voted. Please complete, sign, date and return the enclosed proxy promptly using the enclosed postage-paid envelope. The enclosed proxy, when returned properly executed, will be voted in the manner directed in the proxy. You can also vote your shares by voting through the internet or by telephone by following the instructions on your proxy card.
We hope that you will participate in the Annual Meeting, either in person or by proxy.
Sincerely, |
Rex L. Smith, III |
President and Chief Executive Officer |
Glen Allen, Virginia
April 10, 2012
COMMUNITY BANKERS TRUST CORPORATION
4235 Innslake Drive, Suite 200
Glen Allen, Virginia 23060
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
The Annual Meeting of Stockholders of Community Bankers Trust Corporation will be held on Thursday, May 17, 2012, at 10:00 a.m. local time, at the Richmond Marriott West, 4240 Dominion Boulevard, Glen Allen, Virginia 23060, for the following purposes:
(1) | The election of four directors to a three-year term on the Board of Directors; |
(2) | The approval of the following advisory (non-binding) proposal: |
RESOLVED, that the stockholders approve the compensation of executive officers as disclosed in the proxy statement for the 2012 Annual Meeting of Community Bankers Trust Corporation pursuant to the rules of the Securities and Exchange Commission.
(3) | The ratification of the appointment of Elliott Davis, LLC as the Companys independent registered public accounting firm for 2012; and |
(4) | The transaction of any other business that may properly come before the meeting and any adjournments or postponements of the meeting. |
If you were a stockholder of record at the close of business on March 19, 2012, then you are entitled to vote at the Companys Annual Meeting and any adjournments or postponements of the meeting. You are also cordially invited to attend the meeting.
Your vote is important. Whether or not you plan to attend the meeting, please vote as soon as possible. You can vote your shares by completing and returning your proxy card or by voting through the internet or by telephone by following the instructions on your proxy card. For additional details, please see the information under the heading How do I vote?
By Order of the Board of Directors, | ||||||
John M. Oakey, III | ||||||
Secretary |
April 10, 2012
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS
FOR THE STOCKHOLDER MEETING TO BE HELD ON MAY 17, 2012:
The proxy statement is available on the Companys investor web site
at http://www.cbtrustcorp.com.
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7 | ||||
14 | ||||
18 | ||||
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34 | ||||
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þ Proposal Two Non-Binding Resolution on Executive Compensation |
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þ Proposal Three Appointment of Independent Registered Public Accounting Firm |
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PROXY STATEMENT
This proxy statement is being furnished to the holders of common stock, par value $0.01 per share, of Community Bankers Trust Corporation, a Delaware corporation. Proxies are being solicited on behalf of the Board of Directors of the Company to be used at the 2012 Annual Meeting of Stockholders. The Annual Meeting will be held at the Richmond Marriott West, 4240 Dominion Boulevard, Glen Allen, Virginia 23060, on Thursday, May 17, 2012, beginning at 10:00 a.m. local time, for the purposes set forth in the Notice of Annual Meeting of Stockholders.
Your vote is important. Whether or not you plan to attend the meeting, please vote as soon as possible.
THE ANNUAL MEETING AND VOTING
Why did I receive these proxy materials?
This proxy statement will be mailed to holders of the Companys common stock on or about April 13, 2012. The Companys Board of Directors is asking for your proxy. By giving the Company your proxy, you authorize the proxy holders (Rex L. Smith, III, Bruce E. Thomas and John M. Oakey, III) to vote your shares at the Annual Meeting according to the instructions that you provide. If the Annual Meeting adjourns or is postponed, your proxy will be used to vote your shares when the meeting reconvenes.
The Companys 2011 Annual Report to Stockholders, which includes a copy of the Companys Annual Report on Form 10-K for the year ended December 31, 2011, as filed with the Securities and Exchange Commission, is being mailed to stockholders with this proxy statement.
May I attend the Annual Meeting?
All stockholders are invited to attend the meeting. It will be held on Thursday, May 17, 2012, beginning at 10:00 a.m. local time, at the Richmond Marriott West, 4240 Dominion Boulevard, Glen Allen, Virginia 23060.
Even if you plan to attend the Annual Meeting, please vote your proxy in advance through the internet, by telephone or by mail.
Who is entitled to vote?
If you are a stockholder of the Companys common stock at the close of business on the Record Date of March 19, 2012, you can vote. There were 21,627,549 shares of common stock outstanding and entitled to vote on that date. For each matter properly brought before the Annual Meeting, you have one vote for each share that you own.
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What is the difference between holding shares as a stockholder of record and as a beneficial owner?
If your shares are registered directly in your name with the Companys transfer agent, Continental Stock Transfer & Trust Company, you are considered, with respect to those shares, the stockholder of record. The Notice of Annual Meeting of Stockholders, this proxy statement and the 2011 Annual Report to Stockholders have been sent directly to you by the Company.
If your shares are held in a stock brokerage account or by a bank or other nominee, you are considered the beneficial owner of shares held in street name. The Notice of Annual Meeting of Stockholders, this proxy statement and the 2011 Annual Report to Stockholders have been forwarded to you by your broker, bank or other nominee who is considered, with respect to those shares, the stockholder of record. As the beneficial owner, you have the right to direct your broker, bank or other nominee on how to vote your shares using the voting instruction card included in the mailing or by following the instructions on that card for voting by telephone or through the internet.
How do I vote?
You may vote using any of the following methods:
| Telephone You can vote by calling the toll-free telephone number on your proxy card. Please have your proxy card in hand when you call. Easy-to-follow voice prompts allow you to vote your shares and confirm that your instructions have been properly recorded. |
| Internet You can vote by visiting the web site for internet voting listed on your proxy card. Please have your proxy card available when you go online. |
| Mail You can vote by signing and dating the proxy card and returning it in the enclosed postage-paid envelope. |
| In person You may vote in person at the Annual Meeting. |
A valid proxy, if not revoked or voted otherwise, will be voted FOR the election of the nominees for director named in this proxy statement, FOR the approval of a non-binding resolution to endorse the Companys executive compensation program and FOR the ratification of the appointment of Elliott Davis, LLC as the Companys independent registered public accounting firm for 2012.
If your shares are held in street name, do not follow the above instructions. Instead, follow the separate instructions provided by your broker, bank or other nominee.
Can I change my vote?
If you are a stockholder of record, you may revoke your proxy or change your vote at any time before it is voted at the Annual Meeting by
| submitting a new proxy by telephone or through the internet, after the date of the earlier voted proxy; |
| returning a signed proxy card dated later than your last proxy; |
| submitting a written revocation to the Secretary of Community Bankers Trust Corporation at 4235 Innslake Drive, Suite 200, Glen Allen, Virginia 23060; or |
| appearing in person and voting at the Annual Meeting. |
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If your shares are held in street name by your bank, broker or other nominee, you may revoke your proxy or change your vote only by following the separate instructions provided by your bank, broker or nominee.
To vote in person at the Annual Meeting, you must attend the meeting and cast your vote in accordance with the voting provisions established for the Annual Meeting. Attendance at the Annual Meeting without voting in accordance with the voting procedures will not in and of itself revoke a proxy. If your bank, broker or other nominee holds your shares and you want to attend and vote your shares at the Annual Meeting, you must bring a legal proxy signed by your bank, broker or nominee to the Annual Meeting.
What is a quorum?
A quorum consists of a majority of the outstanding shares of the Companys common stock, as of the Record Date, present, or represented by proxy, at the meeting. A quorum is necessary to conduct business at the Annual Meeting. Inspectors of election will determine the presence of a quorum at the Annual Meeting. You are part of the quorum if you have voted by proxy. Shares for which the holder has abstained, or withheld the proxies authority to vote, on a matter count as shares present at the meeting for purposes of determining a quorum. Shares held by brokers that are not voted on any matter at the Annual Meeting will not be included in determining whether a quorum is present at the meeting.
How are votes counted?
The election of each nominee for director requires the affirmative vote of the holders of a plurality of the shares of common stock voted in the election of directors. Thus, those nominees receiving the greatest number of votes cast will be elected. You may vote for or withhold for the election of directors. Shares held by brokers that are not voted in the election of directors will have no effect on the election of directors.
The non-binding resolution to endorse the Companys executive compensation program will be approved if holders of a majority of the shares of common stock present in person or represented by proxy at the Annual Meeting vote in favor of the action.
The ratification of the appointment of Elliott Davis, LLC as the Companys independent registered public accounting firm will be approved if holders of a majority of the shares of common stock present in person or represented by proxy at the Annual Meeting vote in favor of the action.
Abstentions and broker non-votes will not be considered cast either for or against a matter. A broker non-vote occurs when a broker or other nominee who holds shares for another does not vote on a particular item because the nominee does not have discretionary voting authority for that item and has not received instructions from the owner of the shares.
Will my shares be voted if I do not provide instructions to my broker?
If you are the beneficial owner of shares held in street name by a broker, the broker, as the record holder of the shares, is required to vote those shares in accordance with your instructions. If you do not give instructions to the broker, the broker will be entitled to vote the shares with respect to discretionary items, but will not be permitted to vote the shares with respect to non-discretionary items (those shares are treated as broker non-votes).
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The election of directors and the approval of a non-binding resolution to endorse the Companys executive compensation program are non-discretionary items. The ratification of the appointment of Elliott Davis, LLC as the Companys independent registered public accounting firm for 2012 is a discretionary item.
Your vote is important. Whether or not you plan to attend the meeting, please vote as soon as possible.
Who will count the vote?
The Company has engaged Continental Stock Transfer & Trust Company to serve as the inspector of elections for the Annual Meeting.
What does it mean if I get more than one proxy or voting instruction card?
If your shares are registered in more than one name or in more than one account, you will receive more than one card. Please complete and return all of the proxy or voting instruction cards that you receive (or vote by telephone or through the internet all of the shares on all of the proxy or voting instruction cards received) to ensure that all of your shares are voted.
The Company is soliciting the proxies associated with this proxy statement and will bear all costs of the solicitation. The Company may solicit proxies by mail, telephone, email, internet, facsimile, press releases and in person. Solicitations may be made by directors, officers and employees of the Company, none of whom will receive additional compensation for such solicitations. The Company will request banks, brokerage houses and other custodians, nominees and fiduciaries to forward all of its solicitation materials to the beneficial owners of the shares that they hold of record. The Company will reimburse these record holders for customary clerical and mailing expenses incurred by them in forwarding these materials to customers.
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BENEFICIAL OWNERSHIP OF SECURITIES
Directors and Officers
The following table sets forth information regarding beneficial ownership of the Companys common stock, as of March 19, 2012, for each director, each of the individuals named in the Summary Compensation Table in the Executive Compensation section below (who are referred to as the named executive officers) and the Companys current directors and executive officers as a group.
Name | Shares of Common Stock (2) |
Option Shares (3) | Total Shares of Common Stock Beneficially Owned |
Percent
of Class | |||||||||||||||||||
NAMED EXECUTIVE |
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Rex L. Smith, III (1) |
1,500 | 55,000 | 56,500 | * | |||||||||||||||||||
Bruce E. Thomas |
4,808 | 9,760 | 14,568 | * | |||||||||||||||||||
John M. Oakey, III |
17,000 | 5,000 | 22,000 | * | |||||||||||||||||||
William E. Saunders, Jr. |
15,727 | 8,727 | 24,454 | * | |||||||||||||||||||
W. Thomas Townsend |
12,266 | -- | 12,266 | * | |||||||||||||||||||
DIRECTORS |
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Richard F. Bozard |
41,638 | -- | 41,638 | * | |||||||||||||||||||
L. McCauley Chenault |
28,591 | 1,461 | 30,052 | * | |||||||||||||||||||
Alexander F. Dillard, Jr. |
164,909 | 1,461 | 166,370 | * | |||||||||||||||||||
Glenn J. Dozier |
63,120 | -- | 63,120 | * | |||||||||||||||||||
P. Emerson Hughes, Jr. |
62,843 | 860 | 63,703 | * | |||||||||||||||||||
Troy A. Peery, Jr. |
54,624 | 10,650 | 65,274 | * | |||||||||||||||||||
Eugene S. Putnam, Jr. |
58,588 | -- | 58,588 | * | |||||||||||||||||||
S. Waite Rawls III |
17,660 | -- | 17,660 | * | |||||||||||||||||||
John C. Watkins |
64,504 | 4,970 | 69,474 | * | |||||||||||||||||||
Robin Traywick Williams |
35,026 | 4,402 | 39,428 | * | |||||||||||||||||||
All current directors and executive officers as a group (15 persons) |
642,804 | 102,291 | 745,095 | 3.4 |
* | Less than one percent of class, based on the total number of shares of common stock outstanding on March 19, 2012. |
(1) | Mr. Smith is also a director. |
(2) | Amounts include shares of common stock that the individual owns directly or indirectly through affiliated corporations, close relatives, and dependent children or as custodians or trustees. |
(3) | Amounts reflect shares of common stock that could be acquired through the exercise of stock options within 60 days after March 19, 2012. |
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Principal Stockholders
The following table contains information regarding the persons or groups that the Company knows to beneficially own more than five percent of the Companys common stock as of March 19, 2012.
Name and Address |
Shares of
Common Stock Beneficially Owned | |||||
Number | Percent of Class | |||||
Wellington Management Company, LLP (1) |
1,986,296 | 9.2 | ||||
280 Congress Street |
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Boston, Massachusetts 02210 |
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Weiss Multi-Strategy Advisers LLC (2) |
1,500,000 | 6.9 | ||||
George A. Weiss |
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Frederick E. Doucette III |
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320 Park Avenue, 20th Floor |
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New York, New York 10022 |
(1) | Based on information set forth in a Schedule 13G/A filed with the Securities and Exchange Commission on February 14, 2012. The Schedule 13G/A reports that, as of December 31, 2011, Wellington Management Company, LLP, in its capacity as an investment adviser, has shared voting power and dispositive power with respect to 1,986,296 shares of common stock. |
(2) | Based on information set forth in a Schedule 13G/A filed with the Securities and Exchange Commission on February 13, 2012. The Schedule 13G/A reports that, as of December 31, 2011, each of Weiss Multi-Strategy Advisers LLC, in its capacity as an investment adviser, George A. Weiss and Frederick E. Doucette III has shared voting power and dispositive power with respect to 1,500,000 shares of common stock. |
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires the Companys executive officers, directors and persons who own more than 10% of its common stock to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the Securities and Exchange Commission. Executive officers, directors and greater-than-10% stockholders are required by regulation to furnish the Company with copies of all Forms 3, 4 and 5 that they file.
Based on the Companys review of the copies of those forms, and any amendments that it has received, and written representations from its executive officers and directors, the Company believes that all executive officers, directors and beneficial owners of more than 10% of its common stock complied with all of the filing requirements applicable to them with respect to transactions during the year ended December 31, 2011.
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THE BOARD OF DIRECTORS
General
The business and affairs of the Company are managed under the direction of the Board of Directors in accordance with Delaware General Corporation Law and the Companys Certificate of Incorporation and Bylaws, as amended. Members of the Board are kept informed of the Companys business through discussions with the President and Chief Executive Officer and other officers, by reviewing materials provided to them and by participating in meetings of the Board of Directors and its committees.
Director Independence
The Companys Board of Directors has determined that 10 of its 11 members are independent as defined by the listing standards of NYSE Amex, including the following: Richard F. Bozard, L. McCauley Chenault, Alexander F. Dillard, Jr., Glenn J. Dozier, P. Emerson Hughes, Jr., Troy A. Peery, Jr., Eugene S. Putnam, Jr., S. Waite Rawls III, John C. Watkins and Robin Traywick Williams. In reaching this conclusion, the Board of Directors considered that the Company and its subsidiaries conduct business with companies of which certain members of the Board of Directors or members of their immediate families are or were directors or officers.
In making this independence determination, the Board of Directors considered certain relationships between the Bank and certain of its directors, such as the provision of legal services from time to time by law firms with which Messrs. Chenault and Dillard are affiliated, to determine whether such director was independent under NYSE Amexs listing standards. The aggregate amount that the Bank paid to these firms combined in 2011 was less than $4,000.
See the Certain Relationships and Related Transactions section on page 34 for additional information on certain banking transactions with members of the Companys Board of Directors.
Leadership Structure and Risk Oversight
To date, the Company has chosen not to combine the positions of the Chairman of the Board of Directors and the Chief Executive Officer. The Company believes that its leadership structure is appropriate because, by having an outside independent Chairman, there exists a certain degree of control and balanced oversight of the management of the Boards functions and its decision-making processes, including those processes relating to the maintenance of effective risk management programs. The Chief Executive Officer makes monthly reports to the Board, often at the suggestion of the Chairman of the Board or other directors, and he explains in detail to the Board the reasons for certain recommendations of the Companys management.
The Board of Directors is responsible for setting an appropriate culture of compliance within the organization, for establishing clear policies regarding the management of key risks and for ensuring that these policies are adhered to in practice. The risks that are an inherent part of the Companys business and operations include credit risk, market risk, operational risk, liquidity risk, fiduciary risk and legal and reputational risk. The Board must have an appropriate understanding of the types of risks to which the organization is exposed, and the Board must ensure that the organizations management is fully capable, qualified and properly motivated to manage the risks arising for the organizations business activities in a manner that is consistent with the Boards expectations. Likewise, management is responsible for
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communicating and reinforcing the compliance culture that the Board has established and for implementing measures to promote the culture throughout the organization.
The Audit Committee of the Board of Directors is responsible for overseeing the Companys risk management function on behalf of the Board. In carrying out this responsibility, the Audit Committee works closely with the Companys Chief Risk Officer and Chief Internal Auditor and other members of the Companys risk management team. The Audit Committee meets regularly with these individuals and receives an overview of findings from various risk management initiatives, including internal audits, Sarbanes-Oxley reports regulating internal controls over financial reporting and other regulatory compliance reports. The Companys Chief Internal Auditor, in particular, provides a comprehensive report to the Audit Committee regarding the Companys key risks. While the Audit Committee has primary responsibility for overseeing risk management, the entire Board of Directors is actively involved in overseeing this function for the Company as, on a monthly basis, the Board receives a report from the Audit Committees chairman and discusses the risks that the Company is facing. These risks are also discussed with members of management.
Other committees of the Board of Directors consider the risks within their areas of responsibility. For example, the Compensation Committee considers the risks that may be inherent in the Companys compensation programs for both executive officers and other employees. For additional information regarding the Compensation Committee, see Executive Compensation beginning on page 19 of this proxy statement.
Over the past three years, the Board of Directors has developed plans to establish and maintain effective risk management programs to address oversight, control and supervision of the Banks management, major operations and activities. With the size, geographic locations and financial diversity resulting from the organizations rapid growth and former business strategies, the Company has focused on implementing cost-effective improvements to its risk management systems and to the other areas where improvements are needed. The Board of Directors and the management team are committed to improving and strengthening the Companys governance, controls and risk management practices. As noted above, the Board of Directors and its committees regularly review and discuss risk management issues with management at each of their meetings.
Code of Ethics
The Companys Board of Directors has approved a Code of Business Conduct and Ethics for directors, officers and all employees of the Company and its subsidiaries, including the Companys principal executive officer, principal financial officer and principal accounting officer. A copy of the Code of Business Conduct and Ethics is available on the Investor Information page of the Companys internet web site at www.cbtrustcorp.com.
Board and Committee Meeting Attendance
There were 14 meetings of the Board of Directors in 2011. Each director attended at least 75% of the aggregate number of meetings of the Board of Directors and meetings of committees of which the director was a member in 2011.
Independent Directors Meetings
Non-employee directors meet periodically outside of regularly scheduled Board meetings.
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Committees of the Board
The Board of Directors has standing audit, nominating and compensation committees.
Audit Committee
The Audit Committee assists the Board in the fulfillment of its oversight responsibilities with respect to the completeness and accuracy of the Companys financial reporting and the adequacy of its financial and operating controls. The primary purpose of the Audit Committee is to provide independent and objective oversight with respect to the integrity of the Companys financial statements, the independent auditors qualifications and independence, the performance of the Companys internal audit function and independent auditors, the effectiveness of the Companys internal control over financial reporting and compliance by the Company with legal and regulatory requirements. The Audit Committee also provides oversight of the Companys risk management programs and activities and reviews the effectiveness of the Companys process for managing and assessing risk. A copy of the Audit Committees charter is available on the Investor Information page of the Companys internet web site at www.cbtrustcorp.com.
The current members of the Audit Committee are Glenn J. Dozier (Chair), Troy A. Peery, Jr., S. Waite Rawls III, and Robin Traywick Williams. The Companys Board of Directors has determined that each of Messrs. Dozier and Peery qualifies as an audit committee financial expert, as defined by the rules and regulations of the Securities and Exchange Commission, and that each member of the Audit Committee is independent, as independence for audit committee members is defined by NYSE Amexs listing standards.
The Audit Committee met 13 times in 2011. For additional information regarding the Audit Committee, see Report of the Audit Committee beginning on page 38 of this proxy statement.
Compensation Committee
The Compensation Committee assists the Board in the fulfillment of its oversight responsibilities with respect to the Companys executive compensation. The primary purpose of the Compensation Committee is to ensure that the compensation and benefits for senior management and the Board of Directors is fair and appropriate, is aligned with the interests of the Companys stockholders and does not pose a risk to the financial health of the Company or its affiliates. A copy of the Compensation Committees charter is available on the Investor Information page of the Companys internet web site at www.cbtrustcorp.com.
The current members of the Compensation Committee are Eugene S. Putnam, Jr. (Chair), L. McCauley Chenault, Troy A. Peery, Jr., and John C. Watkins. The Companys Board of Directors has determined that each member of the Compensation Committee is independent, as defined by NYSE Amexs listing standards. The Compensation Committee met four times in 2011.
The Companys compensation program consists generally of salary, annual bonus and incentives, equity-based long-term compensation and benefits. The Compensation Committee is responsible for the review and approval of the Companys compensation plans, compensation for senior management, salary and bonus ranges for other employees and all employment, severance and change in control agreements. The Compensation Committee also reviews and approves compensation for the directors of the Company and its banking subsidiary. The Compensation Committee recommends that its determinations be ratified by the independent members of the Companys Board of Directors. The Compensation Committee has not delegated any of its authority to other persons.
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In making its determinations with respect to compensation, the Compensation Committee has relied on recommendations from the Companys President and Chief Executive Officer with respect to the salaries of the Companys senior management and bonus levels for all employees. The Compensation Committee and the President and Chief Executive Officer work together to finalize these salary and bonus decisions. The Compensation Committee determines the compensation of the President and Chief Executive Officer, and the Board of Directors approves this determination.
In 2011, the Compensation Committee engaged Matthews Young Management Consulting to provide compensation consulting services to the Company. A representative of Matthews Young made reports directly to the Compensation Committee and met with its members when the Companys management was not present. The Compensation Committee has engaged Matthews Young as its consultant for the year ending December 31, 2012.
During 2011, the Compensation Committees compensation consultant and affiliates provided only the compensation advisory services to the Company described below:
| Reviewed with the Committee its current executive compensation philosophy and strategy |
| Developed a peer group of comparable organizations for compensation considerations |
| Reviewed the competitiveness of the Companys compensation structure in relation to its peer group |
| Assisted in the design of the compensation structure for the newly appointed Chief Executive Officer |
| Assisted in salary reviews of senior management |
| Assisted in the design of short-term performance-based compensation for senior management |
| Assisted in the design of specific awards under the Companys long-term incentive plan, including equity-based compensation for senior management |
| Reviewed director compensation |
For additional information regarding the Compensation Committee, see Executive Compensation beginning on page 19 of this proxy statement.
Nominating and Governance Committee
The Nominating and Governance Committee (the Nominating Committee) assists the Board in the fulfillment of its oversight responsibilities with respect to the Companys corporate governance. The Nominating Committee is responsible primarily for making recommendations to the Board of Directors regarding the membership of the Board, including recommending to the Board the slate of director nominees for election at each annual meeting of stockholders, considering, recommending and recruiting candidates to fill any vacancies or new positions on the Board, including candidates that may be recommended by stockholders, establishing criteria for selecting new directors and reviewing the backgrounds and qualifications of possible candidates for director positions. A copy of the Nominating Committees charter is available on the Investor Information page of the Companys internet web site at www.cbtrustcorp.com.
The current members of the Nominating Committee are P. Emerson Hughes, Jr. (Chair), Richard F. Bozard, Alexander F. Dillard, Jr., Eugene S. Putnam, Jr., and Robin Traywick Williams. The Companys Board of Directors has determined that each member of the Nominating Committee is
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independent, as defined by NYSE Amexs listing standards. The Nominating Committee met five times in 2011.
In identifying potential nominees for service as a director, the Nominating Committee takes into account such factors as it deems appropriate, including the current composition of the Board, to ensure diversity among its members. Diversity includes the range of talents, experiences and skills that would best complement those that are already represented on the Board, the balance of management and independent directors and the need for specialized expertise. Diversity also includes education, race, gender and the geographic areas where the individual has resided, worked or served. The Nominating Committee considers candidates for Board membership suggested by Board members and by management, and it will also consider candidates suggested informally by a stockholder of the Company.
The Nominating Committee considers, at a minimum, the following factors in recommending to the Board of Directors potential new directors, or the continued service of existing directors:
| leadership and business executive management |
| financial and regulatory experience |
| integrity, honesty and reputation |
| dedication to the Company and its stockholders |
| independence |
| any other factors that the Nominating Committee deems relevant, including age, size of the Board of Directors and regulatory approval considerations |
The Nominating Committee may weight the foregoing criteria differently in different situations, depending on the composition of the Board of Directors at the time. In addition, prior to nominating an existing director for re-election to the Board of Directors, the Nominating Committee will consider and review an existing directors Board and committee attendance and performance, independence, length of board service, and experience, skills and contributions that the existing director brings to the Board.
Stockholders entitled to vote for the election of directors may submit candidates for formal consideration by the Nominating Committee in connection with an annual meeting if the Company receives timely written notice, in proper form, for each such recommended director nominee. If the notice is not timely and in proper form, the nominee will not be considered by the Company. To be timely for the 2013 annual meeting, the notice must be received within the time frame set forth in the Stockholder Proposals section below. To be in proper form, the notice must include each nominees written consent to be named as a nominee and to serve, if elected, and information about the stockholder making the nomination and the person nominated for election. These requirements are more fully described in Section 3.4 of the Companys Bylaws, a copy of which will be provided, without charge, to any stockholder upon written request to the Secretary of the Company, whose address is Community Bankers Trust Corporation, 4235 Innslake Drive, Suite 200, Glen Allen, Virginia 23060.
Compensation Committee Interlocks and Insider Participation
No member of the Compensation Committee is a current or former officer or employee of the Company or any of its subsidiaries. In addition, there are no compensation committee interlocks with other entities with respect to any such member.
11
Annual Meeting Attendance
Meetings of the Board of Directors and its committees are held in conjunction with the annual meeting of stockholders, and the Company expects all directors and nominees to attend the annual meeting of stockholders. All but two of the directors attended the 2011 annual meeting.
Communications with Directors
Any director may be contacted by writing to him or her in care of Community Bankers Trust Corporation, 4235 Innslake Drive, Glen Allen, Virginia 23060. Communications to the non-management directors as a group may be sent to the same address, c/o the Secretary of the Company. The Company promptly forwards, without screening, all such correspondence to the indicated directors.
Director Compensation
The Company currently compensates its non-employee directors as follows:
| Annual board retainer of $12,000 in value of shares of the Companys common stock, with future retainers to be determined annually in May of each year |
| Additional annual retainer for the Chairman of the Board of $10,000 in value of shares of the Companys common stock, with future retainers to be determined annually in May of each year |
| Additional retainer for each chairman of a Board committee of $1,250 in cash per quarter |
| Board meeting fees for the Chairman of the Board of $1,250 in cash per meeting |
| Board meeting fees for other non-employee directors of $950 in cash per meeting |
| Committee meeting fees of $300 or $450 in cash per meeting, depending on the committee |
The total compensation of the Companys non-employee directors for the year ended December 31, 2011 is shown in the following table.
Name | Fees Earned or Paid in Cash ($)(4) |
Stock Awards ($)(5) |
Nonqualified Deferred Compensation Earnings ($)(6) |
Total ($) | |||||||||||||||||||||||||
Richard F. Bozard |
35,975 | 16,999 | -- | 52,974 | |||||||||||||||||||||||||
L. McCauley Chenault |
24,600 | 16,999 | 1,629 | 43,228 | |||||||||||||||||||||||||
Alexander F. Dillard, Jr. |
30,225 | 21,166 | 1,041 | 52,432 | |||||||||||||||||||||||||
Glenn J. Dozier (1) |
27,540 | 14,714 | -- | 42,254 | |||||||||||||||||||||||||
P. Emerson Hughes, Jr. |
32,375 | 16,999 | 1,924 | 51,298 | |||||||||||||||||||||||||
Troy A. Peery, Jr. |
33,885 | 16,999 | -- | 50,884 | |||||||||||||||||||||||||
Eugene S. Putnam, Jr. |
25,300 | 16,999 | -- | 42,299 | |||||||||||||||||||||||||
S. Waite Rawls III (1) |
17,800 | 14,714 | -- | 32,514 | |||||||||||||||||||||||||
Gary A. Simanson (2) |
9,850 | 5,000 | -- | 14,850 | |||||||||||||||||||||||||
Rex L. Smith, III (3) |
-- | -- | -- | -- | |||||||||||||||||||||||||
John C. Watkins |
37,125 | 27,000 | -- | 64,125 | |||||||||||||||||||||||||
Robin Traywick Williams |
36,025 | 16,999 | -- | 53,024 |
(1) | Messrs. Dozier and Rawls began serving as directors on March 11, 2011. |
(2) | Mr. Simanson served as a director until May 24, 2011. |
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(3) | Mr. Smith began serving as a director on June 1, 2011, but, as an employee of the Company, he does not receive any compensation for his service as a director. |
(4) | Amounts represent Board meeting fees and committee meeting fees. |
(5) | Amounts represent retainers. Shares of common stock were issued to the directors following the date of the award. The date of each stock award, the number of shares in the award and the grant date fair value of the award is shown in the following table: |
Name | Date of Award |
Number of Shares |
Grant Date Fair Value Per Share ($) |
||||||||||||||||||
Richard F. Bozard |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
L. McCauley Chenault |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
Alexander F. Dillard, Jr. |
February 1, 2011 | 7,452 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
Glenn J. Dozier |
March 11, 2011 | 2,041 | 1.33 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
P. Emerson Hughes, Jr. |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
Troy A. Peery, Jr. |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
Eugene S. Putnam, Jr. |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
S. Waite Rawls III |
March 11, 2011 | 2,041 | 1.33 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 | |||||||||||||||||||
Gary A. Simanson |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
John C. Watkins |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 19,469 | 1.13 | |||||||||||||||||||
Robin Traywick Williams |
February 1, 2011 | 4,065 | 1.23 | ||||||||||||||||||
June 1, 2011 | 10,619 | 1.13 |
(6) | Amounts relate to participation of directors that served as directors of BOE Financial Services of Virginia, Inc., which the Company acquired on May 31, 2008 (BOE Financial), prior to its merger with the Company in the Directors Supplemental Retirement Plan and reflect changes in the value of each directors interest in the plan during 2011. BOE Financial established the Directors Supplemental Retirement Plan for its non-employee directors in 2006. The Directors Supplemental Retirement Plan is designed to retain the future services of directors. This plan provides for a benefit upon the later of October 1, 2010 or retirement from service on the Board at the normal retirement age of 75. Benefits under this plan are payable at retirement for a period of 10 years. The Directors Supplemental Retirement Plan also contains provisions for change of control, as defined in the plan, which allow the directors to retain benefits under the plan in the event of a termination of service subsequent to a change of control, other than for cause. The Company assumed this plan in connection with its merger with BOE Financial. |
13
ELECTION OF DIRECTORS
General
The Companys Board of Directors currently consists of 11 directors and is divided into three classes with staggered terms. The directors in Class I are serving for a term that expires at the Annual Meeting, the directors in Class II are serving for a term that expires at the 2013 annual meeting of stockholders and the directors in Class III are serving for a term that expires at the 2014 annual meeting of stockholders.
The Board, upon the recommendation of the Nominating Committee, has nominated P. Emerson Hughes, Jr., Rex L. Smith, III, John C. Watkins and Robin Traywick Williams for election to the Board at the Annual Meeting. All of the nominees presently serve as directors the terms of Messrs. Hughes and Watkins and Ms. Williams will expire at the Annual Meeting, and Mr. Smith, as a director appointed since the 2011 annual meeting of stockholders, is being presented to the stockholders for the first time. The Company is asking stockholders to elect each of them for a three-year term that expires at the 2015 annual meeting of stockholders.
The Board of Directors recommends that the stockholders vote FOR the election of Messrs. Hughes, Smith and Watkins and Ms. Williams. If you sign and return your proxy card in the enclosed envelope or execute a proxy by telephone or through the internet, the persons named in the enclosed proxy card will vote to elect these four nominees unless you indicate otherwise. Your proxy for the Annual Meeting cannot be voted for more than four nominees.
All of the Companys nominees have indicated their willingness to serve if elected. If any nominee of the Company is unable or unwilling to serve as a director at the time of the Annual Meeting, then shares represented by properly executed proxies will be voted at the discretion of the persons named in those proxies for such other person as the Board may designate. The Company does not presently expect that any of the nominees will be unavailable.
The election of each nominee for director requires the affirmative vote of the holders of a plurality of the shares of common stock voted in the election of directors. Thus, those nominees receiving the greatest number of votes cast will be elected.
The following information sets forth the business experience for at least the past five years and other information for all nominees and all other directors whose terms will continue after the Annual Meeting. Such information includes each directors service on the boards of TransCommunity Financial Corporation, which the Company acquired on May 31, 2008 (TransCommunity Financial), and BOE Financial, as the case may be. References to a directors service on the board of BOE Financial include service on the board of its predecessor, Essex Bank (which is now a wholly owned subsidiary of the Company) (the Bank).
14
Nominees for Election to a Three-Year Term (Class I Directors)
P. Emerson Hughes, Jr., 68, has been a director of the Company since 2008. He had previously served as a director of BOE Financial since 2004. Mr. Hughes is President and operator of Holiday Barn, Ltd., a pet boarding and day care facility based in Glen Allen, Virginia, where he has been employed since 1972.
Mr. Hughes brings long-term corporate management experience as a small business owner, including his knowledge of commercial business needs in the Banks central Virginia market areas. He also has significant community ties to those areas.
Rex L. Smith, III, 54, has been a director of the Company since June 2011. Mr. Smith has been President and Chief Executive Officer of the Company and the Bank since May 2011. He served as the Banks Executive Vice President and Chief Banking Officer from 2010 to May 2011, and he assumed the responsibilities of President and Chief Executive Officer of the Company and the Bank, including serving as Executive Vice President of the Company, from 2010 to May 2011. From 2009 to 2010, he was the Banks Executive Vice President and Chief Administrative Officer. From 2007 to 2009, he was the Central Virginia President for Gateway Bank and Trust and, from 2000 to 2007, he was President and Chief Executive Officer of The Bank of Richmond.
Mr. Smith has an extensive background in the banking industry and a unique perspective from the management experiences that he has had with different banks. He is also intimately aware of the particular opportunities and challenges facing the Company and the Bank, as he has been a member of executive management for three years.
John C. Watkins, 65, has been a director of the Company since 2008 and has served as Chairman of the Board since May 2011. He had previously served as a director of TransCommunity Financial and its predecessor, Bank of Powhatan, N.A., since 1998. Senator Watkins was President of Watkins Nurseries, Inc., a landscape design firm and wholesale plant material grower based in Midlothian, Virginia, from 1998 to 2008, and he currently serves as the Chairman of its board of directors. He has also been Manager and Development Director for Watkins Land, LLC, a real estate company based in Midlothian, Virginia, since 1999. He was a member of the Virginia House of Delegates from 1982 to 1998 and has been a member of the Senate of Virginia since 1998.
Senator Watkins brings long-term corporate management experience as a small business owner and entrepreneur, through his ownership and operation of successful businesses in the Companys market areas. He also brings substantial government and public policy expertise and leadership knowledge to the Company due to his long service in the Virginia state government. He has significant community ties to the Banks central Virginia market areas.
Robin Traywick Williams, 61, has been a director of the Company since 2008. She had previously served as a director of TransCommunity Financial since 2002. Mrs. Williams is a writer and, from 2009 to February 2011, she served as president of the Thoroughbred Retirement Foundation. From 1998 to 2003, she served as Chairman of the Virginia Racing Commission in Richmond, Virginia.
Mrs. Williams brings regulatory and governance leadership to the Board through her experience with Virginia government and regulatory agencies and community organizations. She also has significant community ties to the Banks central Virginia market areas.
15
Directors Whose Terms Do Not Expire This Year (Class II and Class III Directors)
Richard F. Bozard, 65, has been a director of the Company since 2008. He had previously served as a director of TransCommunity Financial since 2006. Mr. Bozard was Vice President and Treasurer of Owens & Minor, Inc., a medical and surgical supplies distributor based in Mechanicsville, Virginia, from 1991 until his retirement in 2009. He had also been Senior Vice President and Treasurer of Owens & Minor Medical, Inc., a subsidiary of Owens & Minor, Inc., from 2004 until his retirement.
Mr. Bozard brings broad experience in the areas of management and oversight of public companies. He also has significant experience in asset and liability management, finance and strategic planning, which provides both the Board and management with a substantial resource, and thus he serves as Chair of the Boards Asset and Liability Committee.
L. McCauley Chenault, 60, has been a director of the Company since 2008. He had previously served as a director of BOE Financial since 1987. Mr. Chenault is the managing attorney of Chenault Law Offices, PLC in Mechanicsville, Virginia, a position that he has held for more than five years.
In addition to his long service as a director, Mr. Chenault brings extensive experience in legal matters that affect the Bank and its customers, including credit and real estate issues, which experience provides the Board with a substantial resource. He also has significant community ties to the Banks central Virginia market areas.
Alexander F. Dillard, Jr., 73, has been a director of the Company since 2008 and served as Chairman of the Board from 2008 to May 2011. He had previously served as a director of BOE Financial since 1982. Mr. Dillard is a senior partner in the law firm of Dillard & Katona in Tappahannock, Virginia, a position that he has held for more than five years.
In addition to his long service as a director, Mr. Dillard brings extensive experience in governance and legal matters that affect the Bank and its customers, including credit and real estate issues, which experience provides the Board with a substantial resource. He also has significant community ties to the Banks eastern Virginia market areas.
Glenn J. Dozier, 62, has been a director of the Company since March 2011. Mr. Dozier has served as Senior Management Consultant and acting Chief Financial Officer of each of MolecularMD Corp., Xcovery Inc. and Biocatalyst International Inc., a consortium of molecular diagnostic, clinical trial testing and cancer drug development entities based in Portland, Oregon and West Palm Beach, Florida, since 2009. Mr. Dozier was an authorized representative with Riverstone Properties LLC, a real estate management firm based in Richmond, Virginia, from 2006 until his retirement in 2010.
Mr. Dozier has more than 35 years of accomplishments in delivering strong management results in a wide variety of industries and environments. He also has provided successful leadership in general management, finance, strategic planning, human resources, property management and information systems. Having served as a chief financial officer of several companies during his career, Mr. Dozier has proven abilities in tactical and strategic financial functions.
Troy A. Peery, Jr., 65, has been a director of the Company since 2008 and served as Vice Chairman of the Board from 2008 to May 2011. He had previously served as a director of TransCommunity Financial since 2002. Mr. Peery has been President of Peery Enterprises, a real estate development company based in Manakin-Sabot, Virginia, since 1998.
16
Mr. Peery brings significant operational, financial management and governance experience, including his prior service in executive management and as a director for Heilig-Meyers Company, Open Plan Systems, Inc. and S & K Famous Brands, Inc., all of which were public companies. He also has significant community ties to the Banks central Virginia market areas.
Eugene S. Putnam, Jr., 52, has been a director of the Company since 2005 and served as its Chairman of the Board from 2005 to 2008. Mr. Putnam has been President and Chief Financial Officer for Universal Technical Institute, Inc., a post-secondary education provider, since March 2011. He served as Executive Vice President and Chief Financial Officer for Universal Technical Institute, Inc. from 2008 to 2011, and he served as its interim Chief Financial Officer from January 2008 to July 2008. From 2005 to May 2007, Mr. Putnam was Executive Vice President and Chief Financial Officer of Aegis Mortgage Corporation, a mortgage origination and servicing company that filed for bankruptcy protection in August 2007.
Mr. Putnam brings high level financial expertise as chief financial officer of publicly traded companies and experience in risk management and strategic planning. He also has banking expertise in corporate finance, capital planning and balance sheet management. His background helps him play critical roles on the Boards committees.
S. Waite Rawls III, 63, has been a director of the Company since March 2011. Mr. Rawls has been President of the Museum of the Confederacy in Richmond, Virginia since 2004.
Mr. Rawls has numerous years of leadership positions in, among others, the technology, financial management and capital market fields, all of which underscore the insight that he has as a director. Mr. Rawls also has 18 years of working experience in the banking industry, serving as Vice Chairman of Continental Bank in Chicago, Illinois for four years and with Chemical Bank, including Managing Director, in New York, New York for 14 years. While the banking industry has changed, Mr. Rawls remains very familiar with the issues facing banks and the regulatory environment in which they operate.
17
The Companys executive officers as of March 31, 2012 and their respective ages and positions are set forth in the following table.
Name |
Age | Position |
||||||||
Rex L. Smith, III |
54 |
President and Chief Executive Officer Community Bankers Trust Corporation and Essex Bank |
||||||||
Bruce E. Thomas |
48 |
Executive Vice President and Chief Financial Officer Community Bankers Trust Corporation and Essex Bank |
||||||||
William E. Saunders, Jr. |
49 |
Executive Vice President and Chief Risk Officer Essex Bank |
||||||||
W. Thomas Townsend |
62 |
Executive Vice President and Chief Credit Officer Essex Bank |
||||||||
John M. Oakey, III |
44 |
Executive Vice President, General Counsel and Secretary Community Bankers Trust Corporation and Essex Bank |
The following information sets forth the business experience for at least the past five years and other information for the executive officers. Such information with respect to Mr. Smith is set forth above in the Proposal One Election of Directors section.
Mr. Thomas has been Executive Vice President and Chief Financial Officer of the Company since 2010, and he was Senior Vice President and Chief Financial Officer of the Company from 2008 to 2010. From 2000 to 2008, he was Senior Vice President and Chief Financial Officer of BOE Financial. He has been employed in various positions with the Bank since 1990 and is currently the Banks Executive Vice President and Chief Financial Officer.
Mr. Saunders has been the Banks Executive Vice President and Chief Risk Officer since March 2011. From 2010 to March 2011, he served as the Banks Executive Vice President and Chief Operating Officer. From 2008 to 2010, he served as the Banks Senior Vice President Chief Risk Officer. From 2004 to 2008, he was the Banks Vice President Risk Management.
Mr. Townsend has been the Banks Executive Vice President and Chief Credit Officer since January 2011. Mr. Townsend has nearly 40 years of experience in the banking industry and is retired from the Federal Reserve Bank of Richmond, where he most recently served as a Senior Examiner from 2000 to 2010.
Mr. Oakey has been General Counsel and Secretary of the Company and the Bank since 2009, with the titles of General Counsel since 2010 and Senior Legal Counsel from 2009 to 2010. He was named Executive Vice President in December 2011. From 2007 to 2009, he was Director and Assistant General Counsel for Circuit City Stores, Inc. Until 2007, he was a partner at the law firm of Williams Mullen, where he began practicing in 1995.
18
Compensation Committee Report
The Compensation Committee of the Board of Directors reviews and establishes the compensation program for the Companys senior management, including the named executive officers in the Summary Compensation Table below, and provides oversight of the Companys compensation program. A discussion of the principles, objectives, components, analyses and determinations of the Committee with respect to executive compensation is included in the Compensation Discussion and Analysis that follows this Committee report. The Compensation Discussion and Analysis also includes discussion with respect to the Committees review of officer and employee compensation plans and specifically any features that may encourage employees to take unnecessary and excessive risks. The specific decisions of the Committee regarding the compensation of the named executive officers are reflected in the compensation tables and narrative that follow the Compensation Discussion and Analysis.
The Compensation Committee certifies that:
(1) it reviewed with the senior risk officer the senior executive officer compensation plans and made all reasonable efforts to ensure that these plans do not encourage the senior executive officers to take unnecessary and excessive risks that threaten the value of the Company;
(2) it reviewed with the senior risk officer the employee compensation plans and made all reasonable efforts to limit any unnecessary risks these plans pose to the Company; and
(3) it reviewed the employee compensation plans to eliminate any features of these plans that would encourage the manipulation of reported earnings of the Company and the Bank to enhance the compensation of any employee.
The Committee has reviewed the Compensation Discussion and Analysis and discussed it with the Companys management. Based on this review and discussion, the Compensation Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in the Companys annual report on Form 10-K for the year ended December 31, 2011 and the Companys 2012 proxy statement.
Compensation Committee | ||||
Eugene S. Putnam, Jr., Chair L. McCauley Chenault Troy A. Peery, Jr. John C. Watkins |
Date: April 9, 2012
19
Compensation Discussion and Analysis
General
The Compensation Committee of the Companys Board of Directors reviews and establishes the compensation program for the Companys senior management, including the named executive officers in the Summary Compensation Table below, and provides oversight of the Companys compensation program. The Committee consists entirely of non-employee, independent members of the Board and operates under a written charter approved by the Board.
The Committee specifically discharges Board oversight responsibilities with respect to
| the compensation of the Companys Chief Executive Officer and other executive officers and other key employees; |
| the administration of incentive compensation plans, including stock plans and short- and long-term incentive compensation plans; and |
| the approval, review and oversight of certain other benefit plans of the Company. |
The Companys compensation program generally consists of salary, annual bonus and incentives, equity-based long-term compensation and benefits. Benefits include participation in the Companys 401(k) plan and health insurance benefits. The Company also has a defined benefit pension plan, which has been frozen, and a supplemental retirement plan, which has been frozen to new entrants. In addition, the Company offers perquisites to certain executive officers such as use of Company-owned vehicles. The Company recognizes that competitive compensation is critical for attracting, motivating, rewarding and retaining qualified executives. One of the fundamental objectives of the Companys compensation program is to offer competitive compensation and benefits for all employees, including executive officers, in order to compete for and retain talented personnel who will lead the Company in achieving levels of financial performance that enhance stockholder value.
In 2008 and 2009, the Company grew significantly through mergers with TransCommunity Financial and BOE Financial and acquisitions of the operations of The Community Bank in Georgia and Suburban Federal Savings Bank in Maryland. This growth strained the Companys organizational structure and the effectiveness of risk management programs that are appropriate for the various functions of an organization of its size and complexity. As a result, in 2011, the Company entered into a written agreement with its federal and state banking regulators that requires the Company and the Bank to remediate specified issues of regulatory concern. In light of these developments and responsibilities, the Company requires a strong management team and believes that a primary focus of the Companys compensation program should be to attract and retain a team of experienced bankers.
For the year ended December 31, 2011, the Committee engaged Matthews Young Management Consulting as the independent consultant to assist it in carrying out certain responsibilities with respect to executive compensation.
The following discussion explains the material elements of compensation paid to the Companys named executive officers and provides the material factors underlying its compensation policies and practices. The information in this discussion specifically provides context for the compensation disclosures in the tables that follow it and should be read along with those disclosures.
20
American Recovery and Reinvestment Act of 2009
On December 19, 2008, the Company entered into a letter agreement with the United States Department of the Treasury (Treasury) under which it issued 17,680 shares of its Series A preferred stock in connection with the Capital Purchase Program under the Treasurys Troubled Asset Relief Program (TARP). In accordance with the terms of the letter agreement, the Company and the named executive officers amended certain employment agreements and benefit plans and arrangements to the extent necessary to be in compliance with the executive compensation and corporate governance requirements of Section 111(b) of the Emergency Economic Stabilization Act of 2008 (EESA) as implemented by any guidance or regulation under Section 111(b) of EESA that was issued and in effect as of the closing date of the transaction. Section 7001 of the American Recovery and Reinvestment Act of 2009 (ARRA) amended Section 111 of EESA to provide that TARP participants are subject to the standards established by the Secretary and directs the Secretary of Treasury to require each TARP recipient to meet appropriate standards for executive compensation and corporate governance.
Under regulations that have been issued pursuant to EESA, the Committee has reviewed all components of the Companys compensation program, as described below, with respect to the Companys senior executive officers, which include the named executive officers. These components have consisted of employment agreements, bonus arrangements and a stock incentive plan. None of these components presently contain any feature that, in the Committees review, would encourage the senior executive officers to take unnecessary and excessive risks that would threaten the value of the Company.
In addition, in conjunction with a review with the Companys Chief Risk Officer, the Committee reviewed employee compensation plans generally. Most of the Companys employees are compensated by the payment of salary, and historically certain employees would be awarded a performance bonus if, in the estimation of their managers, their performance merited such an award. The Committee determined that there is no element in any senior executive officer plan or any employee plan that would encourage the executives or employees to manipulate reported earnings in order to enhance compensation.
Compensation Program
The elements of the Companys compensation program represent the elements that the Company has offered in the past in order to attract, motivate, reward and retain highly qualified executive officers. The Company believes that these elements are also standard compensation components of its peer companies and allow the Company to present an attractive compensation package to each of its named executive officers in comparison with these companies.
The Committee approves the compensation of all members of senior management, including the named executive officers.
At the beginning of 2011, the Company was in the middle of an executive search for a new president and chief executive officer. In May 2011, the Company named Rex L. Smith, III as the Companys President and Chief Executive Officer. The Company did not enter into an agreement with Mr. Smith in connection with this appointment.
In addition, Bruce E. Thomas had an employment agreement with the Company during 2011. A summary of the agreement is set forth below following the Summary Compensation Table. No other executive officers had an employment agreement with the Company during 2011.
21
Salary
The base salary of the named executive officers is designed to be competitive with that of the Companys peer banks. In establishing the base salary for the named executive officers, the Committee relies on an evaluation of the officers level of responsibility and performance and on comparative information. In establishing the base salary, other than for the Chief Executive Officer, the Committee also receives and takes into account the individual compensation recommendations from the Chief Executive Officer. The salary of the Chief Executive Officer is also approved by the independent members of the Board of Directors, upon recommendation of the Committee.
In January 2011, the Committee reviewed competitive market compensation information provided by the Committees independent consultant and developed from the consultants compensation database, which consisted of multiple bank compensation surveys and information on comparably-sized community banks in the mid-Atlantic area. The peer group data that the Committee reviewed was created from compensation information from the following 36 financial institutions:
Bank of Kentucky Financial Corporation | Southern Community Financial Corporation | |||||
Farmers Capital Bank Corporation | Yadkin Valley Financial Corporation | |||||
First Financial Service Corporation | First Farmers and Merchants Corporation | |||||
Porter Bancorp, Inc. | First Security Group, Inc. | |||||
S.Y. Bancorp, Inc. | Green Bankshares, Inc. | |||||
Eagle Bancorp, Inc. | American National Bankshares Inc. | |||||
First United Corporation | C&F Financial Corporation | |||||
Shore Bankshares, Inc. | Cardinal Financial Corporation | |||||
Tri-County Financial Corporation | Commonwealth Bankshares, Inc. | |||||
BNC Bancorp | Eastern Virginia Bankshares, Inc. | |||||
Capital Bank Corporation | First Community Bancshares, Inc. | |||||
Crescent Financial Corporation | Hampton Roads Bankshares, Inc. | |||||
ECB Bancorp, Inc. | Middleburg Financial Corporation | |||||
First South Bancorp, Inc. | National Bankshares, Inc. | |||||
FNB United Corp. | Old Point Financial Corporation | |||||
Four Oaks Fincorp, Inc. | StellarOne Corporation | |||||
NewBridge Bancorp | Union First Market Bankshares Corporation | |||||
Peoples Bancorp of North Carolina, Inc. | Virginia Commerce Bancorp, Inc. |
The Committee reviewed recommendations for salary adjustments for the named executive officers from the independent consultant. The officers salaries were generally in the lower half of the mid-market range, and the Committee generally targets the 50th percentile for fully qualified officers whose performance meets expectations and the 75th percentile for highly qualified officers who outperform expectations. The Committee discussed potential adjustments for these individuals, but in light of the Companys strategy and earnings concerns at the time, the Committee determined not to approve any salary adjustments for these individuals for the 2011 year.
In October 2011, the Committee reviewed again competitive market compensation information provided by the Committees independent consultant, with a primary focus on Mr. Smith following his appointment as President and Chief Executive Officer. The peer group data was updated to narrow the range of sizes of the institutions included and to remove from the peer group institutions that had been acquired or had negative equity. The peer group data that the Committee reviewed was from the following 30 financial institutions (with additions noted in italics):
22
Bank of Kentucky Financial Corporation | Yadkin Valley Financial Corporation | |||||
Farmers Capital Bank Corporation | First Farmers and Merchants Corporation | |||||
First Financial Service Corporation | First Security Group, Inc. | |||||
Porter Bancorp, Inc. | Access National Corporation | |||||
S.Y. Bancorp, Inc. | American National Bankshares, Inc. | |||||
First United Corporation | C&F Financial Corporation | |||||
Shore Bankshares, Inc. | Eagle Financial Services, Inc. | |||||
Tri-County Financial Corporation | Eastern Virginia Bankshares, Inc. | |||||
Crescent Financial Corporation | Fauquier Bankshares, Inc. | |||||
ECB Bancorp, Inc. | Highlands Bankshares, Inc. | |||||
First South Bancorp, Inc. | Middleburg Financial Corporation | |||||
Four Oaks Fincorp, Inc. | Monarch Financial Holdings, Inc. | |||||
NewBridge Bancorp | National Bankshares, Inc. | |||||
Peoples Bancorp of North Carolina, Inc. | Old Point Financial Corporation | |||||
Southern Community Financial Corporation | Valley Financial Corporation |
The Committee noted that there was a gap between the salary for the Companys Chief Executive Officer and the salary for that position at companies in the peer group, and the Committee reviewed potential increases in salary, both at the time and in the future. The Committee determined to increase Mr. Smiths salary by $30,000 to $230,000 effective November 1, 2011 and agreed, in light of the fact that this salary level would remain well below the Companys peers, to review the salary for the Chief Executive Officer no less than annually.
In December 2011, the Committee reviewed with Mr. Smith the same market information from the independent consultant in connection with potential salary adjustments for the named executive officers. The Committee acknowledged that these individuals have contributed significantly to the Companys remediation efforts during 2011 and that their salaries were not necessarily in line with the Companys peer group. The Committee also recognized that the Company had not implemented, due to earnings challenges, any annual increases in salary for its executive officers since the mergers in 2008. As a result, the Committee determined to make, at Mr. Smiths recommendations, the salary increases for the named executive officers as set forth below effective as of January 1, 2012.
Name |
2011 Salary | 2012 Salary | ||
W. Thomas Townsend |
$180,000 | $184,000 | ||
Bruce E. Thomas |
$165,000 | $175,000 | ||
John M. Oakey, III |
$165,000 | $175,000 | ||
William E. Saunders |
$152,000 | $155,000 |
Mr. Townsend joined the Company in January 2011 as a new Chief Credit Officer. The Company set his salary in line with comparable market data as discussed above.
Annual Incentives and Bonuses
For the 2011 year, the Committee did not adopt an incentive plan for the named executive officers. In January 2011, the Company paid a $20,000 signing bonus to Mr. Townsend as an incentive to his joining the Company following his retirement as a senior examiner at the Companys federal banking regulator. In December 2011, the Company paid a $200 bonus to each of its full-time employees, and the Committee approved such a bonus also to the named executive officers other than Mr. Smith.
23
For the 2012 year, the Committee has adopted an objectives-based incentive plan for the named executive officers and other key employees that ties incentive payments to specific operating metrics of the Company. These metrics are net income, the percentage of non-performing assets to total loans plus other real estate owned for the Banks non-covered portfolio, and a discretionary component, which were assigned weights of 50%, 40% and 10%, respectfully. The plan includes threshold, target and maximum levels of performance for each metric and a corresponding payout, as a percentage of salary, to each of the named executive officers based on the achievement of such levels. The range of the payout is from 5.0% (threshold) to 15.0% (maximum) of salary for each of the named executive officers except for Mr. Smith. The ability of Mr. Smith to receive a bonus for 2012 is restricted by TARP regulations.
Long-Term Incentives
In 2009, the Company adopted and its stockholders approved the Community Bankers Trust Corporation 2009 Stock Incentive Plan. The purpose of the plan is to further the long-term stability and financial success of the Company by attracting and retaining employees and directors through the use of stock incentives and other rights that promote and recognize the financial success and growth of the Company. The Company believes that ownership of Company stock will stimulate the efforts of such employees and directors by further aligning their interests with the interests of the Companys stockholders. The plan is to be used to grant restricted stock awards, stock options in the form of incentive stock options and nonstatutory stock options, stock appreciation rights and other stock-based awards to employees and directors of the Company. As adopted, the plan makes available up to 2,650,000 shares of common stock for issuance to participants under the plan.
In October 2011, as part of the discussion of the compensation of the Chief Executive Officer, as described in the Salary section above, the Committee considered other components of compensation for that officer and recognized that certain forms of compensation for Mr. Smith after 2011, such as stock option awards, may be restricted until the Company fully repays its TARP funds. With the assistance of the independent consultant, the Committee approved a stock option award to the Chief Executive Officer. The award covered 50,000 shares of common stock at a strike price of $1.25 and vesting on December 31, 2011. In determining the specific amount for this award, the Committee considered a balanced mix of compensation elements for the officer, as compared with the peer group that its consultant prepared. The Committee also considered that such an award would motivate long-term performance and would link the officers interest directly with stockholder interests. In addition, the strike price for the award was set at a price above the common stocks current market price at the time of the award.
In January 2012, at the recommendation of the Chief Executive Officer, the Committee approved stock option awards to the other named executive officers and other key employees. In determining the specific amounts for the stock option awards, the Committee considered the levels of comparable awards in the peer group that its consultant had presented.
The Company continues to sponsor each of the TransCommunity Financial Corporation 2001 Stock Option Plan, the TransCommunity Financial Corporation 2007 Equity Compensation Plan, the BOE Financial Services of Virginia, Inc. Stock Incentive Plan and the BOE Financial Services of Virginia, Inc. Stock Option Plan for Outside Directors and the awards that remain outstanding under those plans. The Company did not make any awards under these plans in 2011, and it will not make any further awards under these plans in future years.
In the future, the Company expects that any stock option grants and stock awards to executive officers will be made at regularly scheduled Committee meetings. The Companys Chief Executive Officer will provide the Committee with a recommendation concerning the recipients (other than him), the reason for the award and the number of shares to be awarded. The grant date will generally be the
24
date of the meeting when the Committee approves awards. The Company will not tie the timing of the issuance of stock options or stock awards to the release or withholding of material non-public information.
Retirement Program
The Companys retirement program is designed to provide executive officers with an appropriate level of financial security and income, following retirement, relative to their pre-retirement earnings. The Company believes that its retirement program has been a valuable tool in attracting and retaining highly qualified employees. The retirement program historically has been reflective of common practices among companies of similar size and structure.
During 2011, the components of the Companys retirement program included the following:
| a non-tax qualified Supplemental Executive Retirement Plan for certain executives to supplement the benefits that such executives can receive under other retirement program components and social security |
| a 401(k) employee savings plan for which all full-time employees who are 21 years of age or older are eligible to participate |
Another component of the Companys retirement program has been a noncontributory defined benefit pension plan for all full-time employees who are 21 years of age or older and who have completed one year of eligibility service. The Company froze, effective December 31, 2010, the plan benefits for all participants in the pension plan, which was a benefit available only to employees of the Bank prior to the merger of BOE Financial with and into the Company. The Company had frozen the pension plan to new entrants in 2008.
Additional information with respect to all of these components is set forth in the Post-Employment Compensation section below.
Perquisites and Fringe Benefits
Perquisites and fringe benefits are designed to provide certain personal benefits and to fund certain expenditures that are common among executive officers in many companies. The Committee believes that this component of compensation is a valuable tool in attracting, motivating, rewarding and recruiting highly qualified employees. The Committee will review the level of these benefits on an annual basis.
The Company provides Mr. Smith with the use of a company automobile. The employment agreement with Mr. Thomas provides for an automobile or automobile allowance, with appropriate insurance coverage and maintenance expenses, and for the payment or reimbursement for country club dues that may be incurred.
Post-Termination Compensation
Under his employment agreement, Mr. Thomas may be entitled to post-termination compensation in certain cases. These provisions are detailed further and quantified in the section below titled Post-Employment Compensation.
In connection with the Companys receipt of TARP funds, Mr. Thomas signed a waiver of acknowledgement that the TARP regulation in effect at such time may require modification of the
25
compensation, bonus, incentive, and other benefits plans, policies, and agreements that the Company has that affect his compensation. These restrictions significantly modify the provisions of the agreement that the Company has with him that relate to severance payments in the event of his termination of employment.
In addition, in 2008, Mr. Thomas entered into a letter agreement with the Company amending the benefit plans with respect to him as may be necessary, during the period that Treasury owns any debt or equity securities of the Company, to comply with Section 111(b) of EESA, as amended by ARRA.
Compensation Limitations for TARP Recipients
The following is a summary of certain executive compensation limitations under the EESA and the ARRA:
| a requirement to recover any bonus payment to a senior executive officer or any of the next 20 most highly compensated employees if payment was based on materially inaccurate financial statements or performance metric criteria |
| a prohibition on making any golden parachute payments to a senior executive officer or any of the next five most highly compensated employees |
| a prohibition on paying or accruing any bonus payment to the most highly compensated employee, except as otherwise permitted by the rules |
| a prohibition on maintaining any plan for senior executive officers that encourages such officers to take unnecessary and excessive risks that threaten the Companys value |
| a prohibition on maintaining any employee compensation plan that encourages the manipulation of reported earnings to enhance the compensation of any employee |
| a prohibition on providing tax gross-ups to a senior executive officer or any of the next 20 most highly compensated employees |
The Committee reviews these and other requirements under the EESA and the ARRA in making its compensation determinations with respect to the Companys senior management, including the named executive officers.
26
Summary Compensation Table
The table below sets forth, for the years ended December 31, 2011, December 31, 2010 and December 31, 2009, the compensation earned by the following named executive officers:
| the individuals who served as the Companys principal executive officer and the principal financial officer during 2011 |
| the three other most highly compensated executive officers who were executive officers at December 31, 2011 |
Name and Principal Position
|
Year
|
Salary ($) |
Bonus ($) |
Stock Awards ($) |
Option Awards |
Non- Equity Plan |
Change
in Value and ($) (4) |
All Other Compensation ($) (5) |
Total ($) |
|||||||||||||||||||||||||||
Rex L. Smith, III President and Chief Executive Officer (1)
|
|
2011 2010 |
|
|
205,000 188,333 |
|
|
-- -- |
|
|
-- -- |
|
|
17,938 10,400 |
|
|
-- -- |
|
|
-- -- |
|
|
15,696 13,810 |
|
|
238,634 212,543 |
| |||||||||
Bruce E. Thomas Executive Vice President and Chief Financial Officer |
|
2011 2010 2009
|
|
|
165,000 165,000 165,000 |
|
|
200 -- |
|
|
-- -- -- |
|
|
-- 10,400 -- |
|
|
-- -- -- |
|
|
105,480 68,780 41,554 |
|
|
12,406 9,941 9,496 |
|
|
283,086 254,121 233,550 |
| |||||||||
John M. Oakey, III Executive Vice President, General Counsel and Secretary (1)
|
|
2011 2010 |
|
|
165,000 165,000 |
|
|
200 -- |
|
|
-- -- |
|
|
-- 10,400 |
|
|
-- -- |
|
|
-- -- |
|
|
7,651 4,718 |
|
|
172,851 180,118 |
| |||||||||
William E. Saunders, Jr. Executive Vice President and Chief Risk Officer, Essex Bank (1)
|
|
2011 2010 |
|
|
152,000 142,083 |
|
|
200 -- |
|
|
-- -- |
|
|
-- 6,240 |
|
|
-- -- |
|
|
19,986 16,460 |
|
|
7,897 5,960 |
|
|
180,083 170,743 |
| |||||||||
W. Thomas Townsend Executive Vice President and Chief Credit Officer, Essex Bank (2) |
2011 | 180,000 | 20,200 | -- | -- | -- | -- | 8,299 | 208,499 |
(1) | Messrs. Smith, Oakey and Saunders became executive officers in May 2010. |
(2) | Mr. Townsend joined the Company in January 2011. He received a signing bonus in the amount of $20,000 at that time. |
(3) | These amounts reflect the value determined by the Company for accounting purposes for these awards and do not reflect whether the recipient has actually realized a financial benefit from the awards (such as by vesting in a restricted stock award or by exercising stock options). This column represents the dollar amount recognized for financial statement reporting purposes for the applicable fiscal year for awards of restricted stock or stock options, as the case may be, granted to each of the named executive officers, in accordance with FASB ASC Topic 718. Pursuant to the rules of the Securities and Exchange Commission, the amounts shown exclude the impact of estimated forfeitures related to service-based vesting conditions. |
(4) | Amounts for 2011 represent, for Mr. Thomas, a $9,151 change in value of his accumulated benefit in the supplemental executive retirement plan and a $96,329 change in value of his accumulated benefit in the pension plan and, for Mr. |
27
Saunders, a $19,986 change in value of his accumulated benefit in the pension plan. Additional information on these plans is included in the Post-Employment Compensation section below. |
(5) | Amounts for 2011 represent, for Mr. Smith, $8,219 in 401(k) plan matching contributions, $6,000 in employer-paid healthcare and $1,477 for an automobile allowance, for Mr. Thomas, $5,791 in 401(k) plan matching contributions and $6,000 in employer-paid healthcare and $615 for an automobile allowance, for Mr. Oakey, $5,851 in 401(k) plan matching contributions and $1,800 in employer-paid healthcare, for Mr. Saunders, $6,097 in 401(k) plan matching contributions and $1,800 in employer-paid healthcare and, for Mr. Townsend, $6,649 in 401(k) plan matching contributions and $1,650 in employer-paid healthcare. |
Employment Agreements
The Company has an employment agreement with Bruce E. Thomas. The Company does not currently have employment agreements with any of its other executive officers.
The agreement with Bruce E. Thomas is effective as of May 31, 2008, which was the effective date of the merger of the Company and BOE Financial. Effective as of that date and pursuant to his employment agreement, Mr. Thomas serves as the Companys Chief Financial Officer, at a salary determined by the Companys Board of Directors. The term of the employment agreement is for three years after the merger date. On each anniversary of the merger date, upon the review and approval of the Board of Directors, the term of the agreement will be extended by an additional year unless the Company or Mr. Thomas gives written notice at least 30 days prior to an anniversary date that no further extensions should occur.
The employment agreement with Mr. Thomas imposes certain limitations on him, precluding him from soliciting the Companys or the Banks employees and customers and, without the Companys prior written consent, competing with the Company or the Bank by forming, serving as an organizer, director, officer or consultant to, or maintaining a more than one percent passive investment in a depository financial institution or holding company if such entity has one or more offices or branches located within a 10-mile radius of the headquarters or any branch banking office of the Company or the Bank. These limitations will be for a period of two years from the date on which Mr. Thomas ceases to be an employee of the Company except that, in the case of a termination without cause or for good reason following a change in control, the non-compete and customer solicitation restrictions will be in force for only one year.
Mr. Thomass employment agreement addresses termination of his employment under various termination scenarios. Information on these terms is provided in the Post-Employment Compensation section below.
28
Grants of Plan-Based Awards
The following table shows potential annual performance-based bonuses and awards of restricted stock and non-qualified stock options under the Companys 2009 Stock Incentive Plan during the year ended December 31, 2011.
Estimated Possible Payouts Under
|
All Other Stock Awards: Number of |
All
Other Option Awards: Number of |
Exercise |
Grant | ||||||||||||
Name
|
Grant
|
Threshold |
Target ($) |
Maximum ($) |
Shares
of (#) |
Securities Underlying Options (#)(1) |
Price
of Option Awards ($/Sh) |
Stock and Option Awards ($)(2) | ||||||||
Smith
|
10/20/11
|
--
|
--
|
--
|
--
|
50,000
|
1.25
|
17,938
| ||||||||
Thomas
|
--
|
--
|
--
|
--
|
--
|
--
|
--
|
--
| ||||||||
Oakey
|
--
|
--
|
--
|
--
|
--
|
--
|
--
|
--
| ||||||||
Saunders
|
--
|
--
|
--
|
--
|
--
|
--
|
--
|
--
| ||||||||
Townsend
|
--
|
--
|
--
|
--
|
--
|
--
|
--
|
--
|
(1) | On October 20, 2011, the Company granted non-qualified stock options to Mr. Smith. The options became exercisable with respect to all shares on December 31, 2011. |
(2) | The grant date fair value of these options awards reflects the full accounting expense, as of the grant date, that the Company recognized in 2011 and does not necessarily represent the value that will be realized by the executive officer upon vesting or exercise. |
Outstanding Equity Awards
Prior to their mergers with and into the Company, both TransCommunity Financial and BOE Financial maintained plans that provided for stock-based awards as incentives for certain officers and directors. Under the terms of these plans, all options and awards that were outstanding at the time of the mergers were fully vested and exercisable, and any unrecognized compensation expenses were accelerated. In connection with the mergers, the Company adopted all awards that were outstanding under such plans, but terminated the plans so that no further awards will be made under them.
In 2009, the Company adopted the Community Bankers Trust Corporation 2009 Stock Incentive Plan. The plan is to be used to grant restricted stock awards, stock options in the form of incentive stock options and nonstatutory stock options, stock appreciation rights and other stock-based awards to employees and directors of the Company. As adopted, the plan makes available up to 2,650,000 shares for issuance to participants under the plan.
29
The following table shows outstanding stock awards and option awards held by the named executive officers as of December 31, 2011.
Option Awards
|
Stock Awards
| |||||||||||||||
Name
|
Number
of Securities Underlying Unexercised Options (#) Exercisable |
Number
of (#) |
Equity (#)
|
Option
|
Option
|
Equity Number of Shares, Units or Other Rights That Have Not Vested (#)
|
Equity Incentive Plan Awards: Value of Rights That Vested ($)
| |||||||||
Smith |
5,000
|
15,000 (1)
|
--
|
2.78
|
|
5/20/2020
|
|
--
|
--
| |||||||
50,000
|
-- |
--
|
1.25
|
|
10/20/2021
|
|
--
|
--
| ||||||||
Thomas |
2,005
|
-- |
--
|
4.36
|
|
10/23/2013
|
|
--
|
--
| |||||||
2,755
|
-- |
--
|
5.01
|
|
11/18/2014
|
|
--
|
--
| ||||||||
5,000
|
15,000 (1)
|
--
|
2.78
|
|
5/20/2020
|
|
--
|
--
| ||||||||
Oakey
|
5,000
|
15,000 (1)
|
--
|
2.78
|
|
5/20/2020
|
|
--
|
--
| |||||||
Saunders
|
5,727
|
--
|
--
|
4.49
|
|
8/30/2014
|
|
--
|
--
| |||||||
3,000
|
9,000 (1)
|
--
|
2.78
|
|
5/20/2020
|
|
--
|
--
| ||||||||
Townsend
|
--
|
--
|
--
|
--
|
|
--
|
|
--
|
--
|
(1) | The options vest in four equal annual installments beginning on May 20, 2011. |
Option Exercises and Stock Vested
There were no exercises of stock options by any of the named executive officers during the year ended December 31, 2011. In addition, no restricted stock awards held by any such officers vested during the year ended December 31, 2011.
30
Post-Employment Compensation
Pension Plan
The Bank maintains a non-contributory defined benefit pension plan for all full-time employees who are 21 years of age or older and who have completed one year of eligibility service. The plan, which was a benefit available only to employees of the Bank prior to the merger, was frozen to new entrants prior to the merger of BOE Financial with and into the Company. Effective December 31, 2010, the Company froze the plan benefits for all participants in the pension plan.
Messrs. Thomas and Saunders are participants in this plan. Benefits payable under the plan are based on years of credited service, average compensation over the highest consecutive five years, and the plans benefit formula (1.60% of average compensation times years of credited service up to 20 years, plus 0.75% of average compensation times years of credited service in excess of 20 years, plus 0.65% of average compensation in excess of Social Security Covered Compensation times years of credited service up to a maximum of 35 years). For 2011, the maximum allowable annual benefit payable by the plan at age 65 (the plans normal retirement age) was $195,000 and the maximum compensation covered by the plan was $245,000. Reduced early retirement benefits are payable on or after age 55 upon completion of 10 years of credited service. Amounts payable under the plan are not subject to reduction for Social Security benefits.
The following table provides the actuarial present value of each named executive officers total accumulated benefit under the pension plan as of December 31, 2011:
Name
|
Plan Name
|
Number of Years (#) |
Present Value of Benefit ($) |
Payments Fiscal Year ($) |
||||||
Smith | -- | -- | -- | -- |
| |||||
Thomas |
Pension Plan | 20 | 289,237 | -- |
| |||||
Oakey |
-- | -- | -- | -- |
| |||||
Saunders |
Pension Plan | 6 | 59,530 | -- |
| |||||
Townsend |
-- | -- | -- | -- |
|
Supplemental Executive Retirement Plan
In 2006, the Bank adopted a non-tax qualified supplemental executive retirement plan (SERP) for certain executives to supplement the benefits that such executives can receive under the Banks other retirement programs and social security. Mr. Thomas is a participant in the SERP. Retirement benefits under the SERP vary by individual and are payable at age 65 for 15 years or life, whichever is longer. In the event of termination prior to age 65 (for reasons other than death, subsequent to a change of control or for cause), benefits still commence at age 65, but are substantially reduced. Benefits payable in the event of termination following a change of control or death commence upon termination or death, and are the approximate actuarial equivalent of the value of normal retirement benefits. No benefits are payable in the event that termination is for cause.
31
The following table provides specific information for each named executive officer for the non-tax qualified supplemental executive retirement plan as of December 31, 2011:
Name |
Executive in Last Fiscal Year |
Registrant in Last Fiscal Year |
Aggregate Last Fiscal Year |
Aggregate Withdrawals/ Distributions |
Aggregate Balance at Fiscal Year End | |||||
($) | ($) | ($)(1) | ($) | ($)(2) | ||||||
Smith
|
-- | -- | -- | -- | -- | |||||
Thomas
|
-- | -- | 9,151 | -- | 187,966 | |||||
Oakey
|
-- | -- | -- | -- | -- | |||||
Saunders
|
-- | -- | -- | -- | -- | |||||
Townsend
|
-- | -- | -- | -- | -- |
(1) | This amount is not included in the amounts reported in the salary column of the Summary Compensation Table for Mr. Thomas in the current or prior years. |
(2) | Amount includes $127,652 related to the acceleration of change in control provisions in Mr. Thomass retirement plan in connection with the Companys merger with BOE that was not recorded until 2010. |
401(k) Employee Savings Plan
The Company sponsors a 401(k) plan for all of its eligible employees. The executive officers of the Company participate in the 401(k) plan on the same basis as all other eligible employees of the Company.
Agreements
The employment and change in control agreements that the Company has in place provide for the payment of severance and other benefits in the event of certain termination scenarios. The following summary of the contents of the agreements is based on the agreements prior to modification according to the executive compensation restrictions resulting from the Companys participation in the TARP.
Employment Agreements
The Company has an employment agreement with Bruce E. Thomas.
The employment agreement that the Company has had in place with Mr. Thomas provides for the payment of severance and other benefits in the event of certain termination scenarios. The following summary of the contents of the agreement is based on the agreement prior to modification according to the executive compensation restrictions resulting from the Companys participation in the TARP.
The employment agreement with Mr. Thomas provides for the payment of two months salary upon his death. In the case of termination by the Company without cause or by Mr. Thomas for good reason, the employment agreement requires that he receive his base salary and certain health benefits for
32
24 months following the date of termination. For the purposes of the employment agreement, good reason means the continued assignment to Mr. Thomas of duties inconsistent with his position as contemplated in the agreement, any action taken by the Company that results in a substantial reduction in his status, the relocation of him to any other primary place of employment that might require him to move his residence, which includes any reassignment to a place of employment located more than 35 miles from his initially assigned place of employment (which includes both Tappahannock and Richmond, Virginia) without his written consent, and any failure by the Company, or any successor following a change in control, to comply with the compensation and benefit requirements of the employment agreement. The agreement also provides that within two years following a change in control, if employment is terminated by the surviving corporation without cause or by Mr. Thomas for good reason within 120 days after the occurrence of good reason, he will be entitled to accrued obligations, a salary continuance benefit equal to 2.99 times his final compensation and health care continuance.
Change in Control Agreement
The Company has a change in control agreement with William E. Saunders, Jr.
Mr. Saunders entered into a change in control agreement with BOE Financial, effective as of May 30, 2008. The Company succeeded to all of the rights and obligations of BOE Financial as of May 31, 2008, the effective date of the merger of the Company and BOE Financial. In the event that a change in control occurs during Mr. Saunderss employment and, within the period beginning on the date of closing of the change in control and ending one year after, his employment with the Company is terminated by the Company without cause or by him for good reason, the Company will owe him certain severance pay, benefits and vesting of stock awards. Mr. Saunderss change in control agreement provides for one times the sum of his annual base salary in effect on his termination of employment or the change in control date, whichever is greater, plus the amount of any bonus paid to him during the calendar year preceding the calendar year in which the change in control occurs. The Company will continue to provide certain health and life insurance benefits to Mr. Saunders for a period up to two years following the date of termination.
The agreement also provides, to the extent that Mr. Saunders has been granted options, stock awards or other equity compensation under the Companys equity compensation plan, that upon a change in control, his interest in such awards be fully exercisable, vested and nonforfeitable as of the date of the change in control.
Potential Payments Upon Termination
The following table quantifies the expected payments to the named executive officers in different, specified employment termination circumstances under their employment agreements and change in control agreements. Benefits payable under the non-tax qualified supplemental executive retirement plan, the tax-qualified retirement plan and 401(k) plan are not included.
The information below assumes that termination of employment occurred on December 31, 2011. See the Compensation Discussion and Analysis section above for a discussion of the potential impact of the Companys participation in TARP and requirements of the ARRA on the compensation, benefits, and employment agreements for the named executive officers, which is not reflected in the calculations below.
33
Name
|
Benefit
|
Death
or Disability ($) |
Before ($) |
After
Change in Control Termination Without Cause or for Good Reason ($) | ||||
Rex L. Smith, III |
Post-termination compensation Health care benefits continuation Total Value |
-- | -- | -- | ||||
-- | -- | -- | ||||||
-- | -- | -- | ||||||
Bruce E. Thomas |
Post-termination compensation Health care benefits continuation Total Value |
27,500 | 330,000 | 545,675 | ||||
12,000 | 18,000 | |||||||
27,500 | 342,000 | 563,675 | ||||||
John M. Oakey, III |
Post-termination compensation Health care benefits continuation Total Value |
-- | -- | -- | ||||
-- | -- | -- | ||||||
-- | -- | -- | ||||||
William E. Saunders, Jr. |
Post-termination compensation Health care benefits continuation Total Value |
-- | 155,000 | 155,000 | ||||
-- | 7,200 | 7,200 | ||||||
-- | 162,200 | 162,200 | ||||||
W. Thomas Townsend |
Post-termination compensation Health care benefits continuation Total Value |
-- | -- | -- | ||||
-- | -- | -- | ||||||
-- | -- | -- |
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Some of the Companys directors and executive officers are at present, as in the past, its banking customers. As such, the Company, through its banking subsidiary, has had, and expects to have in the future, banking transactions with directors, officers, principal stockholders and their associates. All loans and commitments to lend to such parties have been made in the ordinary course of business and on substantially the same terms, including interest rates and collateral on loans, as those prevailing at the time with other persons not related to the Company or the Bank. These transactions do not involve more than the normal risk of collectability or present other unfavorable features. The aggregate outstanding balance of loans to such parties at December 31, 2011 was $3.7 million.
The Company has not adopted a formal policy that covers the review and approval of related person transactions by its Board of Directors that is separate from the Code of Business Conduct and Ethics that applies to directors, officers and all employees of the Company and its subsidiaries. The Board reviews all proposed related party transactions for approval. During such a review, the Board will consider, among other things, the related persons relationship to the Company, the facts and circumstances of the proposed transaction, the aggregate dollar amount of the transaction, the related persons relationship to the transaction and any other material information. Those directors that are involved in a proposed related party transaction are excused from the Board and/or committee meeting during the discussion and vote with respect to the proposal.
34
EQUITY COMPENSATION PLAN INFORMATION
The following table provides information about common stock that may be issued upon the exercise of options, warrants and rights under equity compensation plans as of December 31, 2011.
Prior to the mergers with the Company, both TransCommunity Financial and BOE Financial maintained equity compensation plans as incentives for certain officers and directors. In the mergers, the Company adopted all awards that were outstanding under such plans, but terminated certain provisions of them so that no further awards will be made under the plans. In 2009, the Company adopted the Community Bankers Trust Corporation 2009 Stock Incentive Plan.
Plan Category |
Number of Securities Upon Exercise of |
Weighted-Average Exercise Price of Outstanding Options, Warrants and Rights |
Number of Securities First Column) | |||
Equity Compensation Plans Approved by Security Holders |
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Plans of Predecessor Companies (1) |
142,243 | $5.22 | -- | |||
2009 Stock Incentive Plan |
184,000 | $2.36 | 2,466,000 | |||
Equity Compensation Plans Not Approved by Security Holders |
-- | -- | -- | |||
Total |
326,243 | $3.61 | 2,466,000 | |||
(1) | Includes the following equity compensation plans that were approved by stockholders of TransCommunity Financial or BOE Financial, as the case may be, and adopted by the Company in the mergers: the TransCommunity Financial Corporation 2001 Stock Option Plan, the TransCommunity Financial Corporation 2007 Equity Compensation Plan, the BOE Financial Services of Virginia, Inc. Stock Incentive Plan and the BOE Financial Services of Virginia, Inc. Stock Option Plan for Outside Directors. Certain provisions of these plans were terminated so that no further awards will be made under them. |
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NON-BINDING RESOLUTION ON EXECUTIVE COMPENSATION
The ARRA includes a provision, commonly referred to as Say-on-Pay, that requires any recipient of funds in the TARP Capital Purchase Program to permit, at annual meetings of stockholders, a separate stockholder vote to approve the compensation of executives, as disclosed pursuant to the compensation disclosure rules of the Securities and Exchange Commission.
In order to comply with ARRA as a recipient of TARP funds, the Company is providing you the opportunity, as a stockholder, to endorse or not endorse the Companys executive pay programs and policies through the following resolution:
RESOLVED, that the stockholders approve the compensation of executive officers as disclosed in the proxy statement for the 2012 Annual Meeting of Community Bankers Trust Corporation pursuant to the rules of the Securities and Exchange Commission. |
Non-binding approval of the Companys executive compensation program would require that a majority of the shares present or represented at the Annual Meeting vote in favor of the proposal. Abstentions and broker non-votes will not be counted as votes cast and therefore will not affect the determination as to whether the Companys executive compensation program as disclosed in this proxy statement is approved.
Because your vote is advisory, it will not be binding upon the Board of Directors, overrule any decision made by the Board of Directors or create or imply any additional fiduciary duty by the Board of Directors. The Compensation Committee, however, may take into account the outcome of the vote when considering future executive compensation arrangements.
The Board of Directors recommends that the stockholders vote FOR Proposal Two.
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APPOINTMENT OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
General
Elliott Davis, LLC (Elliott Davis), an independent registered public accounting firm, served as the Companys independent registered public accounting firm during the year ended December 31, 2011, and has been selected by the Audit Committee to serve as the Companys independent registered public accounting firm for the current fiscal year. Representatives of Elliott Davis will be present at the Annual Meeting, will have the opportunity to make a statement if they so desire and will be available to respond to appropriate questions.
Although stockholder ratification is not required by the Companys Bylaws or otherwise, the Board, as a matter of good corporate governance, is requesting that stockholders ratify the selection of Elliott Davis as the Companys independent registered public accounting firm for 2012. If stockholders do not ratify the selection of Elliott Davis, the Audit Committee will reconsider its appointment.
The Board of Directors recommends that stockholders vote FOR ratification of the appointment of Elliott Davis as the Companys independent registered public accounting firm for 2012.
Fees
The following table presents fees billed to the Company by the principal accountant for the years ended December 31, 2011 and December 31, 2010:
2011 | 2010 | |||
Audit Fees |
$246,500 | $283,396 | ||
Audit-Related Fees |
$87,448 | $93,242 | ||
Tax Fees |
$26,065 | $57,584 | ||
All Other Fees |
-- | -- |
Audit Fees for 2011 and 2010 consisted primarily of fees billed for the audit of the Companys annual consolidated financial statements, quarterly reviews of the Companys unaudited financial statements. In addition, 2010 fees include the review of amended periodic filings from the Company to the Securities and Exchange Commission.
Audit-Related Fees for 2011 and 2010 consisted of fees billed for services rendered in connection with the audit of managements assessment of internal control over financial reporting, consulting regarding various issues, and the audit of the Banks employee benefit plan. In addition, 2010 fees include responses to comments from the Securities and Exchange Commission.
Tax Fees for 2011 included fees for the preparation of federal tax forms, tax planning and the review of managements assessment of the need for a deferred tax asset valuation allowance. Tax Fees for 2010 included fees for the preparation of federal tax forms, tax planning and tax work related to the acquisition of the operations of Suburban Federal Savings Bank.
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Pre-Approval Policies and Procedures
The Audit Committee of the Board of Directors has adopted policies and procedures for the pre-approval of services provided by the Companys independent registered public accounting firm. These services may include audit services, audit-related services, tax services and other services. Such policies and procedures provide that the Audit Committee shall pre-approve all auditing and permitted non-audit services (including the fees and terms thereof).
As permitted under the Sarbanes-Oxley Act of 2002 and its pre-approval policies and procedures, the Audit Committee may delegate pre-approval authority to its Chair. The Chair must then report any pre-approval decisions to the Audit Committee at the next scheduled meeting.
The Audit Committee acts under a written charter adopted by the Board of Directors. The Committee assists the Board of Directors in the fulfillment of its oversight responsibilities with respect to the completeness and accuracy of the Companys financial reporting and the adequacy of its financial and operating controls. Management is responsible for the preparation, presentation and integrity of the Companys financial statements; accounting and financial reporting principles; internal controls over financial reporting; and procedures designed to assure compliance with accounting standards and applicable laws and regulations. The independent registered public accounting firm is responsible for performing an independent audit of the consolidated financial statements and of the Companys internal control over financial reporting in accordance with the standards of the Public Company Accounting Oversight Board.
The Audit Committee has reviewed and discussed the Companys audited financial statements for the year ended December 31, 2011 with each of management and the independent registered public accounting firm. The Committee has also discussed with each party the Companys compliance with Section 404 of the Sarbanes-Oxley Act relative to testing of internal control over financial reporting. The Committee has further discussed with the independent registered public accounting firm the matters required to be discussed with it under PCAOB Auditing Standard AU Section 380, Communication with Audit Committees, and Rule 2-07 of Regulation S-X promulgated by the Securities and Exchange Commission, as modified or supplemented.
The Audit Committee has received the written disclosures and the letter from the independent registered public accounting firm required by PCAOB Rule 3526, Communication with Audit Committees Regarding Independence. The Committee has also discussed with the independent registered public accounting firm its independence and has considered whether the provision of specific non-audit services by the independent registered public accounting firm is compatible with maintaining its independence.
The Audit Committee has discussed with management its assessment of the effectiveness of internal control over financial reporting and has also discussed with the independent registered public accounting firm its opinion as to the effectiveness of the Companys internal control over financial reporting.
Based on the review and discussions described in this report, and subject to the limitations on its role and responsibilities described in this report and in its charter, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2011.
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In performing all of these functions, the Audit Committee acts only in an oversight capacity. In its oversight role, the Committee relies on the work and assurances of the Companys management, which has the primary responsibility for financial statements and reports and the Companys internal control over financial reporting, and of the independent registered public accounting firm who, in its reports, expresses opinions on the conformity of the Companys annual consolidated financial statements with generally accepted accounting principles and on the effectiveness of the Companys internal control over financial reporting.
Audit Committee
Glenn J. Dozier, Chair
Troy A. Peery, Jr.
S. Waite Rawls III
Robin Traywick Williams
Date: March 22, 2012
All proposals, including nominations for directors, submitted by stockholders for presentation in the proxy statement for the 2013 annual meeting of stockholders must comply with the Securities and Exchange Commissions rules regarding stockholder proposals. In addition, the Companys Bylaws require that for any business to be properly brought before an annual meeting by a stockholder, the Companys Secretary must have received written notice thereof not less than 60 nor more than 90 days prior to the meeting (or not later than 10 days after a notice or public disclosure of such meeting date if such disclosure occurs less than 70 days prior to the date of the meeting). The notice must set forth:
| for nominations for directors, as to each person whom the stockholder proposes to nominate for election as a director: |
¡ | the name, age, business address and residence address of the person; |
¡ | the principal occupation or employment of the person; |
¡ | the class and number of shares of capital stock of the Company that are beneficially owned by the person; and |
¡ | any other information relating to the person that is required to be disclosed in solicitations for proxies for election of directors pursuant to the rules and regulations of the Securities and Exchange Commission; and |
| for other business, as to each matter the stockholder proposes to bring before the annual meeting: |
¡ | a brief description of the business desired to be brought before the annual meeting and the reasons for conducting such business at the annual meeting; and |
¡ | any material interest of the stockholder in such business; and |
| as to the stockholder giving the notice: |
¡ | the name and record address of the stockholder; and |
¡ | the class, series and number of shares of capital stock of the Company that are beneficially owned by the stockholder. |
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The proxies will have discretionary authority to vote on any matter that properly comes before the meeting if the stockholder has not provided timely written notice as required by the Bylaws.
Any proposal of a stockholder intended to be presented at the Companys 2013 annual meeting of stockholders and included in the proxy statement and form of proxy for that meeting must be received by the Company no later than December 11, 2012.
The Companys 2011 Annual Report to Stockholders, which includes a copy of the Companys Annual Report on Form 10-K for the year ended December 31, 2011, as filed with the Securities and Exchange Commission, is being mailed to stockholders with this proxy statement. Stockholders may also request, without charge, an additional copy of the Companys 2011 Annual Report to Stockholders, by writing to the Corporate Secretary, 4235 Innslake Drive, Suite 200, Glen Allen, Virginia 23060. The 2011 Annual Report to Stockholders is not part of the proxy solicitation materials.
April 10, 2012
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[FORM OF PROXY]
Community Bankers Trust Corporation
As a stockholder of Community Bankers Trust Corporation, you have the option of voting your shares electronically through the Internet or on the telephone, eliminating the need to return the proxy card. Your electronic vote authorizes the named proxies to vote your shares in the same manner as if you marked, signed, dated and returned the proxy card. Votes submitted electronically over the Internet or by telephone must be received by 7:00 p.m., Eastern Time, on May 16, 2012.
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Vote Your Proxy on the Internet:
Go to www.cstproxyvote.com. Have your proxy card available when you access the above website. Follow the prompts to vote your shares. |
OR |
Vote Your Proxy by Phone: Call 1 (866) 894-0537 Use any touch-tone telephone to vote your proxy. Have your proxy card available when you call. Follow the voting instructions to vote your shares. |
OR |
Vote Your Proxy by Mail:
Mark, sign, and date your proxy card, then detach it, and return it in the postage-paid envelope provided. |
PLEASE DO NOT RETURN THE PROXY CARD IF YOU ARE VOTING ELECTRONICALLY OR BY PHONE
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q FOLD AND DETACH HERE AND READ THE REVERSE SIDE q
PROXY |
Please mark your votes like this |
x |
COMPANY ID: | ||||
PROXY NUMBER: | ||||
ACCOUNT NUMBER: | ||||
MARK HERE IF YOU PLAN TO ATTEND THE ANNUAL MEETING ¨ |
Signature |
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Signature |
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Date |
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, 2012. | ||||||
Please sign exactly as your name appears on this card. When signing as attorney, executor, administrator, trustee or guardian, please give full title. If shares are held jointly, each holder must sign. |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE STOCKHOLDER MEETING TO BE HELD ON MAY 17, 2012:
The proxy statement is available on the Companys investor web site at http://www.cbtrustcorp.com.
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q FOLD AND DETACH HERE AND READ THE REVERSE SIDE q
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COMMUNITY BANKERS TRUST CORPORATION 4235 Innslake Drive, Suite 200 Glen Allen, Virginia 23060 PROXY FOR THE ANNUAL MEETING OF STOCKHOLDERS May 17, 2012
The undersigned hereby appoints Rex L. Smith, III, Bruce E. Thomas and John M. Oakey, III, and each or any of them, as proxies, each with the powers to appoint his substitute, and hereby authorizes each to represent and to vote, as designated on the reverse side, all of the shares of common stock of Community Bankers Trust Corporation (the Company), held of record by the undersigned at the close of business on March 19, 2012, at the annual meeting of stockholders to be held at the Richmond Marriott West, 4240 Dominion Boulevard, Glen Allen, Virginia 23060, on Thursday, May 17, 2012, at 10:00 a.m. local time, and at any adjournment or postponement thereof (the Annual Meeting), on all matters that may properly come before the Annual Meeting, including the matters described in the proxy statement, and in accordance with the instructions given by the undersigned on the reverse side of this proxy card. In the event that any other matter may properly come before the Annual Meeting, or any adjournment or postponement thereof, the proxies are each authorized to vote such matter in his discretion. The undersigned hereby revokes any proxy or proxies heretofore given and acknowledges receipt of the Notice of Annual Meeting of Stockholders and the proxy statement relating to the Annual Meeting.
The shares represented by this proxy card (the Shares) shall be voted in accordance with the instructions given by the undersigned if the card is signed and returned. If this card is signed and returned without instructions, the Shares shall be voted in favor of all Proposals. Each of the proxies is authorized to vote the Shares in his discretion on any other matter that may properly come before the Annual Meeting. If the undersigned does not sign and return a proxy card or attend the Annual Meeting and vote by ballot, the Shares will not be voted.
Should the undersigned be present and elect to vote at the Annual Meeting or at any adjournment thereof and after notification to the secretary of the Company at the Annual Meeting of the stockholders decision to terminate this proxy, then this proxy shall be deemed terminated and of no further force and effect. This proxy may also be revoked by submission of a properly executed subsequently dated proxy or by written notice to the Company for receipt prior to the Annual Meeting.
(Please complete on the reverse side, date, sign and mail this proxy promptly in the enclosed postage-paid envelope.) |