Veramark Technologies, Inc. DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(RULE
14a-101)
INFORMATION
REQUIRED IN PROXY STATEMENT
SEHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
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Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Soliciting Material Pursuant to §240.14a-12 |
VERAMARK TECHNOLOGIES, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement)
Payment of Filing Fee (Check the appropriate box):
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VERAMARK TECHNOLOGIES, INC.
3750 Monroe Avenue
Pittsford, New York 14534
NOTICE OF
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 21, 2007
To the stockholders of
VERAMARK TECHNOLOGIES, INC.:
Notice is hereby given that the Annual Meeting of Stockholders of Veramark Technologies, Inc.
(the Company) will be held at the Companys offices at 3750 Monroe Avenue, Pittsford, New York,
on May 21, 2007, beginning at 9:00 a.m. local time, for the following purposes:
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To elect six Directors, each to serve a term of one year; |
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To ratify the appointment of independent auditors for the year ending
December 31, 2007; and |
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(3) |
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To consider and take action upon such other matters as may properly come before
the meeting or any adjournment thereof. |
The Board of Directors has fixed the close of business on March 30, 2007 as the record date
for the determination of stockholders entitled to notice of and to vote at the meeting.
All stockholders are invited to attend the meeting in person. However, if you are unable to
attend the meeting, it is nevertheless important that you be represented. A Proxy is enclosed for
that purpose. Please sign, date and return promptly the enclosed Proxy in the accompanying
envelope. No postage is necessary if mailed in the United States.
Your attention is directed to the Proxy Statement submitted with this notice.
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By Order of the Board of Directors |
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Robert N. Latella |
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Secretary |
Dated: April 10, 2007
THIS IS AN IMPORTANT MEETING. STOCKHOLDERS ARE URGED TO VOTE BY SIGNING,
DATING AND RETURNING THE ENCLOSED PROXY IN THE ENCLOSED ENVELOPE TO WHICH NO
POSTAGE NEED BE AFFIXED IF MAILED IN THE UNITED STATES.
TABLE OF CONTENTS
VERAMARK TECHNOLOGIES, INC.
3750 MONROE AVENUE
PITTSFORD, NEW YORK 14534
PROXY STATEMENT FOR ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 21, 2007
This Proxy Statement is furnished to stockholders in connection with the solicitation of
proxies by the Board of Directors of Veramark Technologies, Inc. (the Company) in connection with
the Annual Meeting of Stockholders of the Company to be held on May 21, 2007 at 9:00 a.m., local
time, at the Companys office at 3750 Monroe Avenue, Pittsford, New York (the Meeting). A copy
of the Companys Annual Report to Stockholders for the fiscal year ended December 31, 2006
accompanies this Proxy Statement. Additional copies of the Annual Report, Notice, Proxy Statement
and Form of Proxy may be obtained from the Companys Secretary, 3750 Monroe Avenue, Pittsford, New
York 14534. A copy of the Companys Form 10-K filed with the Securities and Exchange Commission
(SEC) is available without charge upon written request to the Companys Secretary at the
Companys corporate offices, or from the SECs website at www.sec.gov. This Proxy Statement,
Annual Report and Form of Proxy will first be sent to stockholders on or about April 10, 2007.
SOLICITATION AND REVOCABILITY OF PROXIES
The enclosed proxy for the Meeting is being solicited by the directors of the Company. Any
person giving a proxy may revoke it at any time prior to the exercise thereof by filing with the
Secretary of the Company a written revocation or duly executed proxy bearing a later date. The
proxy may also be revoked by a stockholder attending the Meeting, withdrawing the proxy and voting
in person.
The expense of preparing, printing and mailing the form of proxy and the material used in the
solicitation thereof will be borne by the Company. In addition to solicitation by mail, proxies
may be solicited by the directors, officers and regular employees of the Company (who will receive
no additional compensation therefore) by means of personal interview, telephone or facsimile. It
is anticipated that banks, brokerage houses and other institutions, custodians, nominees,
fiduciaries or other record holders will be requested to forward the soliciting material to persons
for whom they hold shares and to seek authority for the execution of proxies; in such cases, the
Company will reimburse such holders for their charges and expenses.
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
The close of business on March 30, 2007 has been fixed as the record date for determination of
the stockholders entitled to notice of, and to vote at, the Meeting. On that date there were
outstanding and entitled to vote 8,855,201 shares of common stock, par value $.10 per share, of the
Company (the Common Stock) each of which is entitled to one vote on each matter at the Meeting.
Pursuant to the Companys Bylaws, directors will be elected by a majority of the votes cast at
the Meeting and the proposal to ratify the appointment of the independent auditors for 2007 will
require a majority of the votes cast at the Meeting.
The presence, in person or by properly executed proxy, of the holders of shares of Common
Stock entitled to cast a majority of all the votes entitled to be cast at the Meeting is necessary
to constitute a quorum. Holders of shares of Common Stock represented by a properly signed, dated
and returned proxy will be treated as present at the Meeting for purposes of determining a quorum.
Proxies relating to street name shares that are voted by brokers will be counted as shares
present for purposes of determining the presence of a quorum but will not be treated as votes cast
at the Meeting as to any proposal as to which the brokers abstain.
Security Ownership of Certain Beneficial Owners and Management
The following table sets forth information as of March 30, 2007, with respect to the persons
or groups (as those terms are used in Section 13(d)(3) of the Securities Exchange Act of 1934, as
amended (the Exchange Act)), believed by the Company to be the beneficial owners of more than 5%
of the outstanding Common Stock, by certain executive officers, directors, nominees for director
and by all directors and certain executive officers as a group.
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Amount and Nature of |
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Shares of Common |
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Percent of |
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Name and Address |
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Stock Beneficially Owned |
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Class (1) |
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Summit Capital Management, LLC |
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1,372,600 |
(2) |
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15.5 |
% |
601 Union Street, Suite 3900
Seattle, Washington 98101 |
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Albert J. Montevecchio |
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589,856 |
(3) |
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6.7 |
% |
20 Fairfield Drive
Fairport, New York 14450 |
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Charles A. Constantino |
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65,000 |
(4) |
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* |
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John E. Gould |
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108,000 |
(5) |
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1.2 |
% |
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Michael R. Holly |
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10,000 |
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* |
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Andrew W. Moylan |
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35,333 |
(6) |
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* |
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William J. Reilly |
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120,700 |
(7) |
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1.4 |
% |
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David G. Mazzella |
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930,400 |
(8) |
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10.5 |
% |
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Ronald C. Lundy |
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148,283 |
(9) |
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1.7 |
% |
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Martin LoBiondo |
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160,500 |
(10) |
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1.8 |
% |
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Douglas F. Smith |
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131,495 |
(11) |
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1.5 |
% |
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All Directors and Executive Officers
as a Group (9 Individuals) |
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1,709,711 |
(12) |
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19.3 |
% |
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Indicates less than 1.0%. |
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(1) |
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Based on the number of shares of Common Stock outstanding as of March 30, 2007, which were
8,855,201 shares of Common Stock. |
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Based upon a Statement on Schedule 13G filed with the SEC that indicated that (i) John C.
Rudolf has shared voting and dispositive power with respect to 1,372,600 shares of Common
Stock; and (ii) Summit Capital Management, LLC shares voting and dispositive power with
respect to 1,372,600 shares of Common Stock. |
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Includes 196,856 shares of Common Stock owned by Montevecchio Associates, a limited
partnership of which Albert J. Montevecchio is a general partner. |
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Includes 60,000 shares of Common Stock Mr. Constantino has the right to acquire pursuant to
options issued under the Companys Stock Option Plan. |
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Includes 100,000 shares of Common Stock Mr. Gould has the right to acquire pursuant to
options issued under the Option Plan. |
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Includes 23,333 shares of Common Stock Mr. Moylan has the right to acquire pursuant to
options issued under the Option Plan. |
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Includes 100,000 shares of Common Stock Mr. Reilly has the right to acquire pursuant to
options issued under the Option Plan. |
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Includes 900,000 shares of Common Stock Mr. Mazzella has the right to acquire pursuant to
exercisable options under the Option Plan. |
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Includes 145,000 shares of Common Stock Mr. Lundy has the right to acquire pursuant to
exercisable options under the Option Plan. |
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Includes 160,000 shares of Common Stock Mr. LoBiondo has the right to acquire pursuant to
exercisable options under the Option Plan. |
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Includes 117,500 shares of Common Stock Mr. Smith has the right to acquire pursuant to
exercisable options under the Option Plan. |
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Includes 1,605,833 shares of Common Stock the directors and executive officers have the right
to acquire pursuant to exercisable options under the Option. |
3
PROPOSAL NO. 1 ELECTION OF DIRECTORS
Nominees
At the Meeting, six directors, comprising the entire membership of the Board of Directors of
the Company, are to be elected. Each elected director will serve until the Companys next Annual
Meeting of Stockholders and until a successor is elected and qualified. All of the nominees are
members of the present board and were elected at the Companys 2006 Annual Meeting of Shareholders,
with the exception of Mr. Holly who was appointed to the Board in September 2006.
The Companys directors recommend a vote FOR the six nominees listed below. Except where
authority to do so has been withheld, the shares of Common Stock represented by the enclosed Proxy
will be voted FOR the election as directors of the six nominees named below.
All nominees are willing to serve on the board, if elected, however, if any nominee becomes
unwilling or unavailable to stand for re-election or to serve for any reason or if a vacancy on the
board occurs before the election (which events are not anticipated), the holders of the Proxy may
vote for such other person in accordance with their judgment. The Companys Board of Directors has
determined that all of the Companys directors, with the exception of Mr. Mazzella, are independent
as defined by NASDAQ rules.
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Director |
Name of Nominee |
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Age |
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Principal Occupation For Past Five Years |
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Since |
Charles A. Constantino
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67 |
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For more than five years, a Director and
Executive Vice President of PAR
Technology Corporation (NYSE:PTC). PTC
develops, manufactures, markets, installs
and services microprocessor-based
transaction processing systems for the
restaurant and industrial market places.
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2002 |
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John E. Gould
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62 |
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For more than five years, Mr. Gould was
Partner in Gould & Wilkie LLP, a general
practice law firm located in New York
City. On May 1, 2002, Gould & Wilkie LLP
combined with Thompson Hine LLP, a larger
general practice law firm with
headquarters in Cleveland, Ohio. Mr.
Gould serves on the Executive Committee
of Thompson Hine LLP. Mr. Gould is also
Chairman of the American Geographical
Society and a Director of the Gerber Life
Insurance Company.
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1997 |
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David G. Mazzella
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66 |
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President of the Company since February
1997. Chief Executive Officer of the
Company since June 1997. Chief Operating
Officer of the Company from February 1997
until June 1997. Chairman of the Board
of the Company since December 1999.
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1997 |
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Andrew W. Moylan
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67 |
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Director of Veramark since September 2004.
Mr. Moylan is currently the President of
BCS plc, North America, a risk management
software company. Prior to his current
position, Mr. Moylan had served as
President, Chief Operating Officer and
Director of MarketDataInsite. Mr. Moylan
was also a senior Partner in the Deloitte
management consulting practice in New
York for 20 years.
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2004 |
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William J. Reilly
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58 |
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Since September 2004, Mr. Reilly has been
President and Chief Executive Officer of
RealTime Media, an online relationship
marketing firm to the pharmaceutical and
consumer packaged goods markets. From
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1997 |
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Director |
Name of Nominee |
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Principal Occupation For Past Five Years |
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Since |
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September 2003 until September 2004, Mr.
Reilly also served as a Principal in the
consulting firm ChesterBrook Growth
Partners. From 1989 until September
2003, Mr. Reilly was Chief Operating
Officer of Checkpoint Systems, Inc.,
(NYSE:CKP) a global manufacturer and
distributor of automatic identification,
pricing, and retail security systems. |
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Michael R. Holly
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60 |
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Director of Veramark in September 2006.
Since 2004 Mr. Holly has been President
of MRH Consulting LLC, where he advises
companies seeking debt and equity growth
capital, and management groups involved
in acquisitions and the execution of
consolidation, growth, and value creation
strategies in portfolio companies. Prior
to that, for more than five years, Mr.
Holly was a founding partner and Managing
Director of Safeguard International Fund,
a $350 million private equity fund which
made control investments and implemented
growth strategies in portfolio companies
in the United States and Europe. Mr.
Holly is a Certified Public Accountant in
the State of Pennsylvania.
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2006 |
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Other Directorships and Trusteeships
None of the Directors and nominees to the Companys Board of Directors serves on the Boards of
Directors or the Boards of Trustees of any other publicly held company, with the exception of Mr.
Constantino who serves as a member of the Board of Directors of PAR Technology Corporation
(NYSE:PTC).
Committees and Meeting Data
During 2006, the full Board of Directors held seven meetings. The Companys Board of
Directors established a process whereby shareholders may send communications to the board. That
process is set forth in the Policy for Shareholder Communications with Board Members, a copy of
which is attached as Exhibit A.
The Audit Committee of the board currently consists of Messrs. Moylan, Constantino, Gould, and
Holly all of whom are independent as defined under SEC and NASDAQ rules. The Audit Committee,
which met six times during the year, appoints and oversees the work of the Companys independent
accountants, as well as oversees that the Corporation has maintained and established processes for
reliable accounting policies and financial reporting and disclosure, and such other duties as more
particularly set forth in its Charter, a copy of which is attached as Exhibit B. The board has
determined that Michael R. Holly qualifies as an Audit Committee Financial Expert as that term is
defined by SEC rules.
The Compensation Committee of the board currently consists of Messrs. Constantino, Moylan, and
Reilly, all of whom are independent as defined by NASDAQ rules. The Compensation Committee, which
met seven times during the year, reviews and sets compensation for the Chief Executive Officer
(CEO), all other executive officers of the Company and members of the Companys Board of
Directors, establishes compensation, incentive and benefit plans for the CEO and all other
executive officers and directors of the Company and approves payments under such incentive plans.
The Charter of the Compensation Committee was included as Exhibit C to the Companys Proxy
Statement dated April 6, 2005.
The Executive Committee, consisting of Messrs. Mazzella, Constantino and Reilly, has authority
to act on behalf of the full Board of Directors during intervals between meetings of the full
board. The Executive Committee did not meet in 2006.
5
The Nominating Committee consists of all members of the board who are independent as defined
by NASDAQ rules. Currently, those individuals are Messrs. Constantino, Gould, Moylan, Holly, and
Reilly. The Nominating Committee identifies the slate of director nominees for election to the
Companys board, recommends candidates to fill vacancies occurring between annual shareholder
meetings, and otherwise establishes and oversees the process for nominations for election to the
Companys Board, in accordance with applicable laws and rules. The Nominating Committee met four
times during the year. The Charter of the Nominating Committee was included as Exhibit D to the
Companys Proxy Statement dated April 6, 2005.
The Nominating Committee will consider candidates recommended by shareholders and the
procedures to be followed by shareholders in submitting such recommendations. The Nominating
Committee continually seeks to identify qualified candidates for nomination to the Companys board;
however it has not established any formal procedure in that regard. All candidates identified as
potential nominees for election to the board, whether identified by a shareholder or otherwise, are
evaluated in the same manner. Although neither the board nor the Nominating Committee has
established any minimum qualifications for director nominees, any potential nominee must have
sufficient experience, knowledge, ability and time to fulfill the obligations of a member of the
Companys board.
The Company encourages all directors to attend annual meetings, but has not established any
formal policy with respect to such attendance. All members of the Companys board attended last
years annual meeting with the exception of Mr. Holly who joined the board subsequent to the 2006
annual meeting.
During 2006, all directors nominated for re-election attended no less than 75% of the total
number of meetings of the Board of Directors and any board committee on which he served, with the
exception of Mr. Moylan, who missed two (of seven) meetings of the Compensation Committee due to
illness.
Audit Committee Report.
The Audit Committee of the Board of Directors is responsible for providing independent,
objective oversight of the Companys accounting functions and policies, internal controls, and the
selection and oversight of the Companys independent accountants, and providing laws, regulations
and policies relating to the Companys accounting and reporting practices, and the quality and
integrity of the Companys financial reports. The Audit Committee is currently composed of four
directors, Messrs. Moylan, Constantino, Gould, and Holly, each of who is independent and meets the
requirements of the National Association of Securities Dealers. The Audit Committee operates under
a written charter approved by the Board of Directors, a copy of which is attached as Exhibit B.
Management is responsible for the Companys financial reporting process including its system
of internal control, and for the preparation of consolidated financial statements in accordance
with accounting principles generally accepted in the United States. The Companys independent
auditors are responsible for auditing those financial statements. Our responsibility is to monitor
and review these processes. It is not our duty or our responsibility to conduct auditing or
accounting reviews or procedures. We are not employees of the Company and we may not be, and we
may not represent ourselves to be or to serve as, accountants or auditors by profession or experts
in the fields of accounting or auditing. Therefore, we have relied, without independent
verification, on managements representation that the financial statements have been prepared with
integrity and objectivity and in conformity with accounting principles generally accepted in the
United States of America and on the representations of the independent auditors included in their
report on the Companys financial statements. Our oversight does not provide us with an
independent basis to determine that management has maintained appropriate accounting and financial
reporting principles or policies, or appropriate internal controls and procedures designed to
assure compliance with accounting standards and applicable laws and regulations. Furthermore, our
considerations and discussions with management and the independent auditors do not assure that the
Companys financial statements are presented in accordance with accounting principles generally
accepted in the United States, that the audit of our Companys financial statements has been
carried out in accordance with generally accepted auditing standards or that our Companys
independent accountants are in fact independent.
6
In this context, the Audit Committee reviewed and discussed with management the Companys
audited financial statements as of and for the year ended December 31, 2006. The Audit Committee
also met with representatives of the Companys auditors to discuss and review the results of the
independent auditors examination of the financial statements for the year ended December 31, 2006
and the matters required to be discussed by the Statement on Auditing Standards No. 61
(Communication with Audit Committees). In addition, the Audit Committee reviewed with management
and representatives of the Companys auditors each Quarterly Report on Report 10-Q prior to its
filing with the SEC.
The Audit Committee has also received from the Companys auditors the written disclosures
required pursuant to the Independence Standards Board Standard No. 1 (Independent Discussions with
Audit Committees) addressing all relationships between the auditors and the Company that might bear
on the auditors independence and has discussed the same with representatives of the Companys
auditors.
Based upon the Audit Committees discussions with management and the independent auditors, and
the Audit Committees review of the representations of management and the report of the independent
auditors to the Audit Committee, the Audit Committee recommended that the Board of Directors
include the audited financial statements in the Companys Annual Report on Form 10-K for the year
ended December 31, 2006, to be filed with the SEC.
The Audit Committee
Andrew W. Moylan, Chair
Charles A. Constantino
John E. Gould
Michael R. Holly
Section 16(a) Beneficial Ownership Reporting Compliance
Based upon reports filed by the Company with the SEC and copies of filed reports received by
the Company, the Company believes all reports of ownership and changes in ownership of the Common
Stock required to be filed with the SEC during 2006 by the Companys directors, officers and more
than 10 percent stockholders, were filed in compliance with Section 16(a) of the Exchange Act.
Executive Officers
The following is a list of the Companys executive officers:
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Name |
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Age |
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Principal Occupation For Past Five Years |
David G. Mazzella
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66 |
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President and Chief Executive Officer since 1997;
Chief Operating Officer since 1997; Chairman
since 1999. |
Ronald C. Lundy
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55 |
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Vice President of Finance and Chief Financial
Officer since 2007. Treasurer from 1993-2006. |
Martin LoBiondo
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44 |
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Senior Vice President since 2006, Vice President
- Engineering and Development 2000-2005 |
Douglas F. Smith
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62 |
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Vice President, Operations, since 1999. |
There are no family relationships between any of the directors or executive officers of the
Company.
The Company has adopted a Code of Business Conduct and Ethics for all principal executive officers,
directors, and employees of the Company, a copy of which is attached as Exhibit C.
7
Summary Compensation Table
The following table summarizes, for the fiscal years ended December 31, 2006, 2005, and 2004,
the compensation paid
or accrued to the Companys Chief Executive Officer, and its three other executive officers, whose
cash
compensation exceeded $100,000 during 2006 (the Named Executives).
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
Annual |
|
|
|
|
Name and |
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
Option |
|
|
Pension |
|
|
Compensation |
|
|
|
|
Principal Position |
|
Year |
|
|
Salary ($) |
|
|
Bonus ($) |
|
|
Awards |
|
|
Awards |
|
|
Value (6) |
|
|
($) |
|
|
Total $ |
|
David G. Mazzella |
|
|
2006 |
|
|
|
330,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
237,296 |
|
|
|
133,920 |
(1) |
|
|
701,216 |
|
President, Chief Executive |
|
|
2005 |
|
|
|
330,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
282,805 |
|
|
|
127,086 |
(1) |
|
|
739,891 |
|
Officer, Chairman of the Board |
|
|
2004 |
|
|
|
328,846 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
255,725 |
|
|
|
150,266 |
(2) |
|
|
734,837 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ronald C. Lundy |
|
|
2006 |
|
|
|
114,807 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
24,726 |
|
|
|
11,298 |
(3) |
|
|
150,831 |
|
Vice President of Finance |
|
|
2005 |
|
|
|
110,001 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
21,545 |
|
|
|
10,163 |
(3) |
|
|
141,709 |
|
Chief Financial Officer |
|
|
2004 |
|
|
|
109,808 |
|
|
|
20,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
19,692 |
|
|
|
9,482 |
(3) |
|
|
158,982 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Martin F. LoBiondo |
|
|
2006 |
|
|
|
149,999 |
|
|
|
10,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,345 |
|
|
|
9,588 |
(4) |
|
|
180,932 |
|
Senior Vice President |
|
|
2005 |
|
|
|
124,615 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
47,941 |
|
|
|
8,556 |
(4) |
|
|
181,112 |
|
|
|
|
2004 |
|
|
|
119,615 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
7,986 |
(4) |
|
|
127,601 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas F. Smith |
|
|
2006 |
|
|
|
122,885 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
40,818 |
|
|
|
16,775 |
(5) |
|
|
180,478 |
|
Vice President Operations |
|
|
2005 |
|
|
|
120,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
46,011 |
|
|
|
14,931 |
(5) |
|
|
180,942 |
|
|
|
|
2004 |
|
|
|
120,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
36,877 |
|
|
|
14,176 |
(5) |
|
|
171,053 |
|
|
|
|
(1) |
|
Includes (i) $79,738 consisting of premium paid on split-dollar life insurance policy and tax
reimbursement award. In 2004, the Company modified the split-dollar insurance arrangement then in
place with Mr. Mazzella under his employment agreement, whereby, commencing in July 2004, Mr.
Mazzella was responsible for the payment of the annual premium directly and the Company was
required to reimburse Mr. Mazzella for the amount of the premium ($47,783) plus an amount of tax
allowance ($31,955) equal to the additional federal and state income and employment tax incurred
by Mr. Mazzella upon receipt of the premium reimbursement and the tax allowance; (ii) automobile
allowance of $14,400; (iii) life insurance premiums paid by the Company; (iv) officers medical
reimbursement insurance premiums paid by the Company; (v) club membership; and (vi) other non-cash
compensation. |
|
(2) |
|
Includes (i) $80,000 consisting of premium paid on split-dollar life
insurance policy and tax reimbursement award. In 2004, the Company modified the
split-dollar insurance arrangement then in place with Mr. Mazzella under his
employment agreement, whereby, commencing in July 2004, Mr. Mazzella was
responsible for the payment of the annual premium directly and the Company was
required to reimburse Mr. Mazzella for the amount of the premium ($47,783) plus
an amount of tax allowance ($32,217) equal to the additional federal and state
income and employment tax incurred by Mr. Mazzella upon receipt of the premium
reimbursement and the tax allowance; (ii) automobile allowance of $14,400; (iii)
life insurance premiums paid by the Company; (iv) officers medical
reimbursement insurance premiums paid by the Company; (v) club membership; and
(vi) other non-cash compensation. |
|
(3) |
|
Includes (i) automobile allowance of $6,288; (ii) life insurance premiums
paid by the Company of $1,513, $1,366, and $1,255, in 2006, 2005, and 2004,
respectively; (iii) officers medical reimbursement insurance premium paid by
the Company of $3,000, $2,040, and $1,470, in 2006, 2005, and 2004,
respectively; and (iv) other life insurance premiums paid by the Company. |
|
(4) |
|
Includes (i) automobile allowance of $6,288; (ii) officers medical
reimbursement insurance premium paid by the Company of $3,000, $2,040, and
$1,470, in 2006, 2005, and 2004, respectively; and (iii) other life insurance
premiums paid by the Company. |
|
(5) |
|
Includes (i) automobile allowance of $8,580; (ii) officers medical
reimbursement insurance premium paid by the Company of $5,000, $3,480, and
$2,940 in 2006, 2005, and 2004, respectively; and (iii) other life insurance
premiums paid by the Company. |
|
(6) |
|
Reflects the actuarial increase in the present value of benefits under the
Supplemental Executive Retirement Plan (SERP) established by the Company using
interest rate and mortality rate assumptions consistent with those used in the
Companys financial statements. |
8
Employment Agreements
The Company has an employment agreement with David G. Mazzella to serve as President, Chief
Executive Officer and a Director of the Company. The term of that employment agreement ends on
December 31, 2007. The agreement provides for a minimum gross salary of $330,000 per year and an
annual bonus to be determined each year by the Board of Directors in its sole discretion. The
agreement further provides that if the Board of Directors approves the hiring of his successor
before June 30, 2007, Mr. Mazzella will receive a payment no later than March 15, 2008 of $165,000,
unless he retires or voluntarily terminates his employment prior to December 31, 2007. Pursuant to
the agreement, in the event of a change in control of the Company, or in the event Mr. Mazzellas
management responsibilities are materially diminished, the agreement may be terminated at Mr.
Mazzellas option and he will be entitled to separation pay in a lump sum equal to a maximum of
three times his aggregate annual compensation (including salary, bonus and benefits). For purposes
under the agreement, a change in control of the Company may occur through a sale, merger,
consolidation, sale of substantially all assets, the acquisition of more than 20% of the securities
of the Company directly or indirectly by any person or entity, or a change within two years of a
majority of the Board of Directors. Other provisions of Mr. Mazzellas employment agreement are
summarized in the several tables which follow.
The Company has a severance agreement with Mr. LoBiondo which shall be payable in the event
Mr. LoBiondos employment is terminated for any reason other than death, cause, disability, or
voluntary resignation. If Mr. LoBiondos employment with Veramark is terminated for any reason
other than those stated, Veramark shall pay Mr. LoBiondo, as severance pay, a lump sum amount equal
to his annual base salary as of the date upon which his termination becomes effective. The company
shall additionally provide Mr. LoBiondo, for a period of twelve months from the effective date of
Mr. LoBiondos termination of employment, with the benefits for which he was entitled as an
employee immediately prior to his employment termination.
9
Potential Payments Upon Termination or Change-in-Control
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
Involuntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Involuntary |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
with Good |
|
|
Termination |
|
|
Other Than |
|
|
Change in |
|
|
|
Death |
|
|
Disability |
|
|
Termination |
|
|
Retirement |
|
|
Reason (8)(9) |
|
|
For Cause |
|
|
For Cause |
|
|
Control |
|
David G. Mazzella (10) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary |
|
|
330,000 |
(1) |
|
|
275,000 |
(2) |
|
|
|
|
|
|
|
|
|
|
990,000 |
(4) |
|
|
|
|
|
|
990,000 |
(4) |
|
|
990,000 |
(4) |
Other Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
43,200 |
(4) |
|
|
|
|
|
|
43,200 |
(4) |
|
|
43,200 |
(4) |
Split Dollar Agreement |
|
|
n/a |
|
|
|
159,476 |
(3) |
|
|
|
|
|
|
159,476 |
(3) |
|
|
159,476 |
(3) |
|
|
159,476 |
(3) |
|
|
159,476 |
(3) |
|
|
159,476 |
(3) |
Exercise of Stock Options |
|
|
111,000 |
|
|
|
111,000 |
|
|
|
111,000 |
|
|
|
111,000 |
|
|
|
111,000 |
|
|
|
111,000 |
|
|
|
111,000 |
|
|
|
111,000 |
|
Health & Life Insurance Premiums
and Club Dues |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
93,186 |
(4) |
|
|
|
|
|
|
93,186 |
(4) |
|
|
93,186 |
(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
441,000 |
|
|
|
545,476 |
|
|
|
111,000 |
|
|
|
270,476 |
|
|
|
1,396,862 |
|
|
|
270,476 |
|
|
|
1,396,862 |
|
|
|
1,396,862 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ronald C. Lundy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Exercise of Stock Options |
|
|
22,800 |
(5) |
|
|
20,800 |
|
|
|
20,800 |
|
|
|
22,800 |
(5) |
|
|
20,800 |
|
|
|
20,800 |
|
|
|
20,800 |
|
|
|
22,800 |
(5) |
Health & Life Insurance
Premiums |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
22,800 |
|
|
|
20,800 |
|
|
|
20,800 |
|
|
|
22,800 |
|
|
|
20,800 |
|
|
|
20,800 |
|
|
|
20,800 |
|
|
|
22,800 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Martin F. LoBiondo |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
150,000 |
(6) |
|
|
|
|
|
|
150,000 |
(6) |
|
|
|
|
Other Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,288 |
(6) |
|
|
|
|
|
|
6,288 |
(6) |
|
|
|
|
Exercise of Stock Options |
|
|
28,400 |
(5) |
|
|
23,150 |
|
|
|
23,150 |
|
|
|
|
|
|
|
23,150 |
|
|
|
23,150 |
|
|
|
23,150 |
|
|
|
28,400 |
(5) |
Health & Life Insurance
Premiums |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12,436 |
(7) |
|
|
|
|
|
|
12,436 |
(7) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
28,400 |
|
|
|
23,150 |
|
|
|
23,150 |
|
|
|
|
|
|
|
191,874 |
|
|
|
23,150 |
|
|
|
191,874 |
|
|
|
28,400 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas F. Smith |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Salary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Exercise of Stock Options |
|
|
18,425 |
(5) |
|
|
16,825 |
|
|
|
16,825 |
|
|
|
18,425 |
(5) |
|
|
16,825 |
|
|
|
16,825 |
|
|
|
16,825 |
|
|
|
18,425 |
(5) |
Health & Life Insurance
Premiums |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
18,425 |
|
|
|
16,825 |
|
|
|
16,825 |
|
|
|
18,425 |
|
|
|
16,825 |
|
|
|
16,825 |
|
|
|
16,825 |
|
|
|
18,425 |
|
|
|
|
|
|
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|
|
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|
|
|
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|
|
|
|
|
10
|
|
|
(1) |
|
As set forth in employment agreement dated March 28, 2005 |
|
(2) |
|
$300,000 annually paid monthly until age 67. Or in the event of his death, to his wife
until the second anniversary of his death or until she reaches age 67, whichever is first. |
|
(3) |
|
Assumes maximum payments of $79,738 due in April 2007 and 2008. Payment of premiums as
per Revised Split Dollar Policy Agreement dated 03/28/2005. |
|
(4) |
|
Lump sum payment. Salary, Other Compensation, and Benefits payable at three times 2006
value. As per Employment Agreement. |
|
(5) |
|
Options fully vest upon death or change in control. Lundy, LoBiondo and Smith have
unvested in-the-money options that would increase their potential payment value by $2,000,
$5,250, and $1,599, respectively. |
|
(6) |
|
Lump sum payment, as per Severance Agreement dated 03/27/2006. |
|
(7) |
|
Value of insurance related benefits that Veramark would be required to continue for 12
months after termination. As per Severance Agreement dated 03/27/2006. |
|
(8) |
|
Mr. Mazzellas agreement permits him to terminate his employment for Good Reason if (I)
he is not elected to the Board, or (II) his duties are materially diminished, or (III) his
office should be relocated to more that twenty five miles from its current location in
Rochester, New York. |
|
(9) |
|
Mr. LoBiondos severance agreement provides that any resignation following a material
reduction in Mr. LoBiondos salary, title, duties or benefits which is not applicable to
all senior managers shall not be deemed voluntary and he shall be entitled to the payments
and benefits afforded him for an Involuntary Termination Other Than for Cause. |
|
(10) |
|
In the event payments to Mr. Mazzella are deemed to constitute parachute payments as
defined by the Internal Revenue Service, the payments to Mr. Mazzella shall be reduced to
the extent necessary to ensure that the sum of all payments is one dollar ($1.00) less than
three times base compensation. |
Mr. Mazzellas Employment Agreement dated 03/28/2005, includes a confidentiality and non-compete
clause effective for a period of 24 months after termination.
Mr. LoBiondos Severance Agreement dated 03/27/2006, includes non-compete and employee
non-solicitation clauses effective for a period of 12 months after termination.
In addition to the above potential payments, the named executives all participate in the
Supplemental Executive Retirement Plan.
If the named executive was to retire at December 31, 2006, based upon the level of vesting achieved
at December 31, 2006, the named executive would receive the following payments commencing at normal
retirement age.
|
|
|
|
|
|
|
|
|
Named Executive |
|
Annual Payment |
|
|
Duration of Payments |
|
David G. Mazzella |
|
$ |
198,000 |
|
|
15 Years |
Ronald C. Lundy |
|
$ |
35,880 |
|
|
Until Death |
Douglas F. Smith |
|
$ |
46,248 |
|
|
Until Death |
Martin F. LoBiondo |
|
$ |
0 |
|
|
|
|
|
As of December 31, 2006, Mr. LoBiondo is not vested in the Supplemental Executive Retirement Plan.
11
Retirement Benefits
The named executives listed below are participants in the Companys Supplemental Executive
Retirement Plan (SERP). The amount of the retirement benefit will vary depending upon length of
service, retirement age and average salary. For Mr. Mazzella the benefit will equal 60% of the
greater of $330,000, or the highest annual salary achieved while employed by the Company. Mr.
Mazzellas benefit is payable for 15 years, beginning upon his planned retirement at age 67. For
the other named executives the annual benefit will be 40% of the average of the three years highest
salaries while employed at the Company and is payable until death.
Assuming continued employment with the Company until attaining retirement age, the following
table indicates the projected retirement benefit for each of the Named Executives who are eligible
under the Companys retirement plan:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Years Credited |
|
Present Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Service at |
|
of |
|
Payments |
|
Annual Benefit |
|
|
|
|
|
|
|
|
|
|
December 31, |
|
Accumulated |
|
During Last |
|
at Retirement |
Name |
|
Current Age |
|
Plan Name |
|
2006 |
|
Benefits |
|
Fiscal Year |
|
Age |
David G. Mazzella |
|
|
66 |
|
|
1991 SERP |
|
|
10 |
|
|
$ |
1,778,182 |
|
|
|
0 |
|
|
$ |
198,000 |
|
Ronald C. Lundy |
|
|
55 |
|
|
1991 SERP |
|
|
23 |
|
|
$ |
207,593 |
|
|
|
0 |
|
|
$ |
63,760 |
|
Douglas F. Smith |
|
|
62 |
|
|
1991 SERP |
|
|
22 |
|
|
$ |
381,359 |
|
|
|
0 |
|
|
$ |
52,280 |
|
Martin F. LoBiondo |
|
|
44 |
|
|
1991 SERP |
|
|
7 |
|
|
$ |
59,286 |
|
|
|
0 |
|
|
$ |
112,800 |
|
Stock Options
The Company has a stock option plan under which employees may be granted incentive stock
options and non-qualified stock options to purchase the Companys Common Stock. All full-time
employees of the Company are eligible to receive stock options. The Compensation Committee of the
Board of Directors administers the plan and makes all determinations with respect to eligibility,
option price, term and exercisability, except that the option price on incentive stock options may
not be less than 100% of fair market value on the date of grant and the term of any option may not
exceed ten years.
Stock Option Grants. There were no grants of stock options made to Named Executives in
2006.
Stock Option Exercises and Year-End Values. No options were exercised by the Named Executives
during 2006. The following table shows the year-end value of unexercised in-the-money options held
by the Named Executives at the fiscal year end. Year-end values are based upon the closing price
of a share of Common Stock on the closing bid quote on the OTCBB on December 29, 2006 ($0.80).
12
Outstanding Equity Awards at Fiscal Year End
And Fiscal Year End Option Values
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Unexercised Options |
|
|
Option |
|
|
Option |
|
|
Value of Unexercised In-The-Money |
|
|
|
At Fiscal Year End |
|
|
Exercise |
|
|
Expiration |
|
|
Options at Fiscal Year End (1) |
|
Name |
|
Exercisable (#) |
|
|
Unexercisable (#) |
|
|
Price ($) |
|
|
Date |
|
|
Exercisable ($) |
|
|
Unexercisable ($) |
|
Mazzella, David G. |
|
|
400,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
05/22/07 |
(2) |
|
|
0 |
|
|
|
0 |
|
|
|
|
100,000 |
|
|
|
0 |
|
|
|
5.47 |
|
|
|
12/15/07 |
(2) |
|
|
0 |
|
|
|
0 |
|
|
|
|
100,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
08/28/10 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
300,000 |
|
|
|
0 |
|
|
|
0.43 |
|
|
|
08/09/11 |
|
|
|
111,000 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
900,000 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
111,000 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lundy, Ronald C. |
|
|
9,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
05/22/07 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
20,000 |
|
|
|
0 |
|
|
|
5.47 |
|
|
|
12/15/07 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
5,000 |
|
|
|
0 |
|
|
|
3.82 |
|
|
|
09/11/08 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
16,000 |
|
|
|
0 |
|
|
|
6.37 |
|
|
|
01/11/09 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
30,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
08/28/10 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
40,000 |
|
|
|
0 |
|
|
|
0.43 |
|
|
|
08/09/11 |
|
|
|
14,800 |
|
|
|
0 |
|
|
|
|
18,750 |
|
|
|
6,250 |
|
|
|
0.48 |
|
|
|
05/15/13 |
|
|
|
6,000 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
138,750 |
|
|
|
6,250 |
|
|
|
|
|
|
|
|
|
|
|
20,800 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
LoBiondio, Martin F. |
|
|
20,000 |
|
|
|
0 |
|
|
|
4.89 |
|
|
|
03/28/10 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
20,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
08/28/10 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
20,000 |
|
|
|
0 |
|
|
|
0.43 |
|
|
|
08/09/11 |
|
|
|
7,400 |
|
|
|
0 |
|
|
|
|
50,000 |
|
|
|
0 |
|
|
|
0.82 |
|
|
|
12/14/11 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
18,750 |
|
|
|
6,250 |
|
|
|
0.28 |
|
|
|
01/16/13 |
|
|
|
9,750 |
|
|
|
3,250 |
|
|
|
|
18,750 |
|
|
|
6,250 |
|
|
|
0.48 |
|
|
|
05/15/13 |
|
|
|
6,000 |
|
|
|
2,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
147,500 |
|
|
|
12,500 |
|
|
|
|
|
|
|
|
|
|
|
23,150 |
|
|
|
5,250 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Smith, Douglas F. |
|
|
7,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
05/22/07 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
20,000 |
|
|
|
0 |
|
|
|
5.47 |
|
|
|
12/15/07 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
5,000 |
|
|
|
0 |
|
|
|
3.82 |
|
|
|
09/11/08 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
8,000 |
|
|
|
0 |
|
|
|
4.46 |
|
|
|
12/19/08 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
5,000 |
|
|
|
0 |
|
|
|
6.37 |
|
|
|
01/11/09 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
20,000 |
|
|
|
0 |
|
|
|
2.34 |
|
|
|
08/28/10 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
32,500 |
|
|
|
0 |
|
|
|
0.43 |
|
|
|
08/09/11 |
|
|
|
12,025 |
|
|
|
0 |
|
|
|
|
15,000 |
|
|
|
5,000 |
|
|
|
0.48 |
|
|
|
05/15/13 |
|
|
|
4,800 |
|
|
|
1,600 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
112,500 |
|
|
|
5,000 |
|
|
|
|
|
|
|
|
|
|
|
16,825 |
|
|
|
1,600 |
|
|
|
|
(1) |
|
At December 29, 2006, the closing price of Veramark Technologies, Inc. common stock was $0.80.
|
|
(2) |
|
Pursuant to the terms of Mr. Mazzellas employment agreement, to the extent that granted
options expire during the term of this agreement without being exercised, an identical number of
new fully vested and immediately exercisable options will be granted at an exercise price equal to
the fair market value of the stock on the date of the grant. |
13
Equity Compensation Plan Information
At December 31, 2006, the Company had the following securities authorized for issuance under
equity compensation plans.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
|
remaining available for |
|
|
|
|
|
|
|
|
|
|
|
future issuance under |
|
|
|
|
|
|
|
|
|
|
|
equity compensation |
|
|
|
Number of securities to |
|
|
Weighted-average |
|
|
plans (excluding |
|
|
|
be issued upon exercise |
|
|
exercise price of |
|
|
securities reflected in |
|
|
|
of outstanding options |
|
|
outstanding options |
|
|
Column (a) |
|
Plan Category |
|
(a) |
|
|
(b) |
|
|
(c) |
|
Equity
compensation plans
approved by
security holders |
|
|
2,790,278 |
|
|
$ |
2.35 |
|
|
|
1,927,638 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plans not approved
by security holders |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
2,790,278 |
|
|
$ |
2.35 |
|
|
|
1,927,638 |
|
|
|
|
|
|
|
|
|
|
|
14
Compensation Discussion and Analysis
The following discussion and analysis should be read together with the compensation tables and
related discussions and disclosures set forth in this Proxy Statement.
The Compensation Committee of the Board of Directors (the Compensation Committee) sets the
compensation levels of the Chief Executive Officer and other executive officers, members of the
Board of Directors, establishes compensation, incentive and benefit plans for such individuals, and
approves payments under such incentive plans.
The Compensation Committee is composed of three directors, all of whom are independent non-employee
directors with no interlocking relationships as defined by the SEC and applicable NASDAQ rules.
The current members of the Compensation Committee are Charles A. Constantino, Chair, Andrew W.
Moylan, and William J. Reilly. The Compensation Committee met seven times in 2006 and five times
in 2007 to the date of this Proxy Statement. Committee meetings focused primarily on issues of
compensation, officer and key management recruitment and development, and succession planning in
light of the advent of the end of the term of David G. Mazzellas employment agreement at December
31, 2007. In this latter regard, Mr. Mazzella recently informed the Company of his decision to
retire as an employee of the Company on December 31, 2007, and resign his position as President and
Chief Executive Officer effective his retirement date and concurrent with the end of the term of
his Employment Agreement dated March 28, 2005.
Overall Compensation
The Companys compensation for executive officers consists of base salary, reimbursement for
certain benefits and perquisites, annual contingent cash bonus compensation, long-term stock
options and supplemental retirement benefits.
In setting compensation of the Companys executive officers, the Compensation Committee seeks to
maintain compensation that, in its judgment, is fair, reasonable and consistent with the Companys
financial performance, similarly sized or industry related companies, and local conditions, all
with a goal of attracting individuals capable of optimizing the Companys performance for the
benefit of its shareholders. However, except in limited cases of individual promotion and expanded
responsibilities, due to poor industry and Company fundamentals, the compensation paid to executive
officers over the past several years has been relatively static.
Annual Salary and Other Annual Compensation
The compensation of Mr. Mazzella was established in his Employment Agreement dated March 28, 2005
and approved by the Board of Directors at that time. Many of the elements of his total compensation
were carried over from his prior employment agreements with the Company. In setting Mr. Mazzellas
annual salary base under his current agreement, the Compensation Committee reviewed, at that time,
the reported compensation paid by comparable entities within the industry, and a number of
compensation reports available to members of the committee. From this information, the
Compensation Committee believes that Mr. Mazzellas annual compensation was competitive and
consistent with the Companys objectives. Modest salary adjustments for other executive officers
were approved by the Compensation Committee in 2006, based on recommendation of Mr. Mazzella and in
light of individual performance.
Stock-Based Compensation Awards
The Compensation Committee believes that stock options can be an effective long term incentive and
tool to recruit and retain employees and over the years stock options were regularly granted.
However, in light of industry and Company fundamentals combined with newly adopted regulations
regarding financial accounting for options, the Compensation Committee did not grant options
pursuant to the Companys Stock Option Plan in 2005 and 2006, with one minor exception. The
Compensation Committee granted options to purchase 10,000 shares of the Companys common stock to
Michael R. Holly upon his election
15
as a member of the Board of Directors, which grant was significantly less than those granted to new
board members in prior years.
Bonuses
The Compensation Committee adopted the 2007 Management Bonus Plan to provide a performance based
incentive to executive officers and key managers. The Plan establishes a maximum bonus pool based
on achieving targeted Operating Income, as defined in the Plan, with a minimum Operating Income of
$500,000 before any bonuses may be paid. The total plan award is allocated to the participants by
the Chief Executive Officer and the Compensation Committee based on a review of salaries and
individual performance. The Plan is consistent with similar plans adopted in prior years, including
2005, although no payouts were made.
Based on individual performance and recommendation of the Chief Executive Officer, the Company
awarded Mr. Martin F. LoBiondo a cash bonus of $10,000 in 2006.
The Compensation Committee of the Board of Directors has approved a bonus arrangement and
opportunity for David G. Mazzella, based on the Company achieving significant improvements in
revenue and profitability in 2007. The Compensation Committee established specific minimum levels
of reported net sales and operating income for the calendar year ending December 31, 2007. If
these specific financial performance goals are achieved, Mr. Mazzella will earn $165,000 under this
bonus arrangement. If only one of these goals is achieved, Mr. Mazzella will receive $82,500. In
the event one of these goals was not met but the actual achievement was close to the specific
minimum level, the Compensation Committee retains the discretion to award a bonus to Mr. Mazzella.
In the event the revenue growth objective or the level of profitability is substantially exceeded,
the Compensation Committee may, in its discretion, award Mr. Mazzella a higher bonus amount.
Retirement Plans
The Company sponsors a non-qualified unfunded Supplemental Executive Retirement Plan (SERP) which
provides certain key-employees, including all of its executive officers with a defined pension
benefit. The Compensation Committee believes that the SERP is an important part of its
compensation philosophy and necessary for the recruitment and retention of qualified employees.
Compensation Committee Report
In reviewing the total compensation paid to its executive officers, the Compensation Committee
believes that it is consistent with the Companys objectives.
This discussion contains forward looking statements that are based on our current plans,
considerations, and expectations regarding future compensation programs. Actual compensation
programs adopted in the future may differ materially to those currently in place and summarized in
this Proxy Statement.
The Compensation Committee has reviewed and discussed with management the Compensation Discussion
and Analysis contained in this Proxy Statement and based on such review of and the discussions, the
Compensation Committee recommended to the Board of Directors that the Compensation Discussion and
Analysis be included in this Proxy Statement.
Charles A. Constantino, Chair
Andrew W. Moylan
William J. Reilly
16
|
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|
|
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|
|
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|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned |
|
|
Stock |
|
|
Option |
|
|
Incentive |
|
|
Change in |
|
|
Other Annual |
|
|
|
|
Name |
|
or Paid (1) |
|
|
Awards |
|
|
Awards |
|
|
Compensation |
|
|
Pension Value |
|
|
Compensation |
|
|
Total |
|
Charles A. Constantino |
|
|
16,800 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16,800 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John E.Gould |
|
|
16,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael R. Holly |
|
|
3,500 |
|
|
|
0 |
|
|
|
4,900 |
(2) |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
8,400 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Andrew W. Moylan |
|
|
16,400 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16,400 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William J. Reilly |
|
|
16,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or Paid For: |
|
|
|
|
|
|
|
|
|
|
Actual |
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
Participation |
|
|
|
|
|
|
Option Awards |
|
|
|
|
|
|
|
in Board and |
|
|
|
|
|
|
Outstanding |
|
|
|
Annual |
|
|
Committee |
|
|
|
|
|
|
at Fiscal |
|
|
|
Retainer ($) |
|
|
Meetings ($) |
|
|
Total ($) |
|
|
Year End |
|
|
|
|
|
|
|
|
Charles A. Constantino |
|
|
10,000 |
|
|
|
6,800 |
|
|
|
16,800 |
|
|
|
60,000 |
|
John E.Gould |
|
|
10,000 |
|
|
|
6,000 |
|
|
|
16,000 |
|
|
|
100,000 |
|
Michael R. Holly |
|
|
2,500 |
|
|
|
1,000 |
|
|
|
3,500 |
|
|
|
10,000 |
|
Andrew W. Moylan |
|
|
10,000 |
|
|
|
6,400 |
|
|
|
16,400 |
|
|
|
33,333 |
|
William J. Reilly |
|
|
10,000 |
|
|
|
6,000 |
|
|
|
16,000 |
|
|
|
100,000 |
|
|
|
|
|
|
|
(2) |
|
10,000 options were granted on September 14, 2006 with an exercise price equal to the closing
stock price of $0.55. The options have a 10 year term, and become fully exercisable on the first
anniversary of the grant date. The fair value was determined using the Black-Scholes option pricing
model in accordance with FAS 123R. |
Directors Stock Options. In 2004 and for a number of years prior, each outside director
received each year an option to purchase 10,000 shares of the Common Stock at a price based upon
the closing price of the Common Stock on the last trading day of the prior year. As well, in 2004,
each outside director received a one-time option grant to acquire 30,000 shares of the Companys
common stock which vest ratably over a three-year period, at a price based upon the closing price
on the date of grant. A similar one-time grant was to be made to any new directors of the Company.
The purpose of that grant is
17
to retain (and in the case of new directors, attract) highly skilled
individuals and encourage cooperative team efforts, while providing an incentive to enhance long
term stockholder value. In 2006 the one-time grant to new directors was reduced to 10,000 shares.
The option price of directors grants were 100% of the closing price of the Common Stock on the
applicable date if an incentive stock option and 85% of such closing price if a non-qualified
option. Outside directors receive $1,000 for each board meeting attended in person and $200 for
each meeting attended by telephone conference. Since 2005, in lieu of the annual grant of options
previously approved by the Board of Directors, each outside director receives an annual retainer of
$10,000, payable quarterly, in addition to fees for each meeting attended. In 2005, the Board of
Directors adopted a Directors Deferred Compensation Plan, pursuant to which a director may elect
to defer any portion of the annual retainer and meetings fees. Deferred amounts, until paid
pursuant to the plan, will earn interest quarterly at the same rate as the Company earns on its
invested cash during the same period.
Certain Relationships and Related Transactions
The Company has an employment agreement with Mr. Mazzella and a severance agreement with Mr.
LoBiondo. See Employment Agreements above.
PROPOSAL NO. 2 RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
The Audit Committee has appointed Rotenberg & Co. LLP as independent auditors for the fiscal
year ending December 31, 2007. Rotenberg & Co. LLP acted as the independent auditors for the
fiscal years ending December 31, 2006, 2005, and 2004. Representatives of Rotenberg & Co. LLP are
expected to be present at the Meeting. They will be available to respond to appropriate questions
and will have an opportunity to make a statement if they so desire.
Although the appointment of independent auditors is not required to be submitted to a vote by
stockholders, the Audit Committee believes as a matter of policy that it is appropriate that the
stockholders ratify the Boards appointment. If the stockholders should not ratify the appointment
of Rotenberg & Co. LLP, the Audit Committee will consider other certified public accountants for
appointment.
Audit Fees. During fiscal years 2006 and 2005, the aggregate fees billed to the Company by
its independent auditors were $70,500 and $65,200, respectively, for the annual audit of the
financial statements and review of the financial statements included in the Companys Quarterly
Reports on Form 10-Q.
Financial Information Systems Design and Implementation Fees. Our independent auditors did
not render information technology services to us during the fiscal year ending December 31, 2006.
Tax Fees. The aggregate fees billed by its independent auditors for professional services
rendered to us during fiscal years 2006 and 2005, other than the audit services referred to above,
were $7,000 for both years, all of which was for tax preparation and tax consulting fees.
The Audit Committee of the Board of Directors has considered whether provision of the
non-audit related services described above is compatible with maintaining the independent
accountants independence and has determined that those services have not adversely affected
Rotenberg & Co. LLPs independence.
It is the Audit Committees policy, as reflected in its Charter, to pre-approve all audit and
non-audit services performed by the Companys independent auditors. Following a presentation by
management to the Audit Committee describing the types of services to be performed in connection
with, and the projected
budget for, a particular engagement, the Audit Committee informs management whether it approves the
engagement and the budget.
18
PROPOSAL NO. 3 OTHER MATTERS
As of the date of this Proxy Statement, the Board of Directors does not intend to present, and
has not been informed that any other person intends to present, any matter for action at the
Meeting other than those described above. If any other matters properly come before the Meeting,
it is intended that the persons named in the enclosed Proxy will vote the shares of Common Stock
represented by signed proxies in accordance with their best judgment.
STOCKHOLDER PROPOSALS
Under SEC rules, any stockholder wishing to present a proposal at the Companys 2008 Annual
Meeting of Stockholders must submit the proposal to the
Companys Secretary at its office at 3750 Monroe Avenue, Pittsford, New York 14534, no later than December 14, 2007 in order for the proposal
to be considered for inclusion, if appropriate, in the proxy and proxy statement relating to the
2008 Annual Meeting of Stockholders.
By Order of the Board of Directors
Robert N. Latella
Secretary
Pittsford, New York
April 10, 2007
19
EXHIBIT A
POLICY FOR SHAREHOLDER COMMUNICATIONS WITH BOARD MEMBERS
It is the policy of the Board of Directors of Veramark Technologies, Inc. (the Company) that
shareholders of the Company who wish to communicate with the Companys Board may do so by writing
to Board of Directors, Veramark Technologies, Inc., Attention: Secretary, 3750 Monroe Avenue
Pittsford, New York 14534.
Such communications will be distributed by the Secretary to each member of the Board, no later than
the next regularly scheduled Board meeting. Communications directed to a specific member of the
Board, or to any specific committee of the Board, will be promptly forwarded only to that
particular director or to the Chairman of that particular Committee.
All such communications (i) should relate only to bona fide business issues of the Company, and not
any other purpose, (ii) may be disclosed or used by the Company at its discretion, unless the
communication clearly states on its face that it is confidential, (iii) may receive a response as
the recipient deems appropriate, and (iv) may be anonymous.
The material terms of this policy shall be made available to the Companys shareholders, in a
manner the Board deems appropriate, but at least as may be required by law or regulation.
The Board shall regularly review this policy and make such changes as it deems necessary or
appropriate.
***************************
20
EXHIBIT B
VERAMARK TECHNOLOGIES INC.
Audit Committee of the Board of Directors
CHARTER
I. PURPOSE
(A) The Audit Committee, as appointed by the Corporations Board, shall provide assistance to
the Corporations directors in fulfilling their responsibility to the shareholders, potential
shareholders, regulatory agencies, and the investment community relating to corporate accounting
and reporting practices of the Corporation, and the quality and integrity of the financial reports
of the Corporation.
(B) The Audit Committees primary duties and responsibilities are to:
(1) Appoint and oversee the work of the Companys independent accountants; and
(2) Oversee that the Corporation has established and maintained processes for
(i) reliable accounting policies and financial reporting and disclosure;
(ii) assuring that an adequate system of internal
control is functioning within the Corporation;
(iii) complying with all applicable laws, regulations, and corporate policy; and
(iv) receive, retain and process complaints received by the Corporation regarding accounting,
internal accounting controls, or auditing matters, including the confidential, anonymous submission
by employees of the Corporation of concerns regarding questionable accounting or auditing matters.
ll. COMPOSITION
(A) The Audit Committee shall be comprised of at least one person who shall be a member of the
Board and appointed by the Board.
(B) Each member of the Audit Committee shall be:
(1) Independent as defined under Section 10A(m)(3) of the Securities Exchange Act of 1934 (the
Exchange Act) and the rules and regulations promulgated by the Securities and Exchange Commission
(the SEC) there under;
(2) Free from any relationship that, in the opinion of the Board, would interfere with the
exercise of his or her independent judgment as a member of the Audit Committee; and
(3) Have a working familiarity with basic finance and accounting practices.
(C) If any member of the Board qualifies as a financial expert as that term is defined by
the Exchange Act or the SEC, he or she shall be appointed a member of the Audit Committee.
(D) The members of the Audit Committee shall be elected by the Board at its annual meeting of
the Board held in conjunction with the annual shareholders meeting. Members of the Audit Committee
shall hold their office until their successors shall be duly elected and qualified. The Board
shall have the power at any time to remove from or add the membership of the Audit Committee and to
fill vacancies, subject to the
21
independence, experience and financial expertise requirements referred to above. Unless a
Chairperson is elected by the full Board, the members of the Audit Committee may designate a
Chairperson by majority vote of the full Audit Committee membership.
III. MEETINGS
(A) The Audit Committee shall meet at least three times annually, or more frequently as
circumstances dictate. As part of its job to foster open communication, the Audit Committee should
meet at least annually with management and the independent accountants separately to discuss any
matters that the Audit Committee or each of these groups believes should be discussed privately.
In addition, the Audit Committee, or if authorized by the Audit Committee, its Chairperson, should
meet with the independent accountants and management quarterly to review the Corporations
financial statements.
(B) The Audit Committee may request any officer or employee of the Company or the Companys
outside counsel or independent auditor to attend a meeting of the Audit Committee or to meet with
any members of, or consultants to, the Audit Committee.
IV. INVESTIGATIONS, RETENTION ADVISORS AND FUNDING
(A) The Audit Committee has the authority to investigate fully any matter it deems necessary
in fulfilling its responsibilities, and to that end the Audit Committee shall have the authority,
to the extent it deems necessary or appropriate, to retain independent legal, accounting or other
advisors or experts.
(B) The Corporation shall provide for appropriate funding, as determined by the Audit
Committee, for payment of compensation to the independent auditor for the purpose of rendering or
issuing an audit report and to any advisors employed by the Audit Committee.
V. RESPONSIBILITIES AND DUTIES
While the Audit Committee has the responsibilities and powers set forth in this Charter, it is
not the duty of the Audit Committee to conduct audits or to determine that the Corporations
financial statements and disclosures are complete and accurate and are in accordance with generally
accepted accounting principles and applicable rules and regulations; these activities remain the
responsibilities of management and the independent accountants.
To fulfill its responsibilities and duties, the Audit Committee shall:
Documents/Reports/Review
(1) Review and reassess, at least annually, the adequacy of this Charter and make
recommendations to the Board, as conditions dictate, to update this Charter.
(2) Make regular reports of its activities to the Board.
(3) Review with management and the independent accountants the Corporations annual financial
statements, as included in the Companys 10-K report, including a discussion with the independent
accountants of the matters required to be discussed by Statement of Auditing Standards No. 61 (SAS
No. 61).
(4) Review with management and the independent accountants the 10-Q prior to its filing or
prior to the release of earnings, including a discussion with the independent accountants of the
matters to be discussed by SAS No. 61. The Chairperson of the Audit Committee may represent the
entire Audit Committee for purposes of this review.
22
(5) Review all material written communications between the independent auditor and
management, such as any management letter or schedule of unadjusted differences.
(6) Review disclosures made to the Audit Committee by the Corporations CEO and CFO during
their certification process for the Form 10-K and Form 10-Q; including disclosures about any
significant deficiencies in the design or operation of internal controls or material weaknesses
therein and any fraud involving management or other employees who have significant role in the
Corporations internal controls.
Independent Accountants
(7) Be directly responsible for the appointment, compensation, and oversight of the work at
the independent accountants (including resolution of disagreements between management and the
independent accountants regarding financial reporting) for the purpose of preparing or issuing an
audit report or related work. The independent accountants shall report directly to the Audit
Committee.
(8) Preapprove all auditing services and permitted non-audit services (including the fees and
terms thereof) to be performed for the Corporation by its independent accountants, subject to the
de minimus exceptions for non-audit services described in Section 10A(i)(1)(B) of the Exchange Act,
which are approved by the Audit Committee prior to the completion of the audit. The Audit
Committee may form, and delegate authority to, subcommittees consisting of one or more members when
appropriate, including the authority to grant preapprovals of audit and permitted non-audit
services, provided that decisions of such subcommittee to grant preapprovals shall be presented to
the full Audit Committee at its next scheduled meeting.
(9) Oversee independence of the accountants by:
(i) Reviewing and discussing with the accountants on at least an annual basis all significant
relationships the accountants have with the Corporation to determine the accountants independence.
(ii) Receiving from the accountants, on a periodic basis, a formal written statement
delineating all relationships between the accountants and the Corporation consistent with
Independence Standards Board Standard 1 (ISB No 1)
(iii) Reviewing, and actively discussing with the Board, if necessary, and the accountants, on
a periodic basis, any disclosed relationship of services between the accountants and the
Corporation or any other disclosed relationships for services that may impact the objectivity and
independence of the accountants; and
(iv) Recommending, if necessary, that the Board take certain action to satisfy itself of the
auditors independence.
(v) Meeting with the independent accountants prior to the audit to discuss planning and
staffing of the audit.
(vi) Ensuring that the rotation of the lead (or coordinating) audit partner having primary
responsibility for the audit and the audit partner responsible for reviewing the audit as required
by law.
(vii) Recommending to the Board policies for the Corporations hiring of employees or former
employees of the independent auditor who participated in any capacity in the audit of the
Corporation.
23
Financial Reporting Process
(10) Review, with the independent accountant and management, the integrity of the
Corporations internal and external financial reporting processes, including responsibilities,
budget, staffing, reporting and disclosure procedures and any recommended changes.
(11) Consider and approve, if appropriate, major changes to the Corporations auditing and
accounting principles and practices as suggested by the independent accountants or management.
(12) Establish regular systems of reporting to the Audit Committee by each of management and
the independent accountants regarding any significant judgments made in managements preparation of
the financial statements and any significant difficulties encountered during the course of the
review or audit, including any restrictions on the scope of the work or access to require
information.
(13) Review any significant disagreement among management and the independent accountants in
connection with the preparation of the financial statements.
(14) Obtain from the independent accountants assurance that its has not received or discovered
any information indicating that an illegal act (whether or not perceived to have a material effect
on the financial statements of the issuer) has or may have occurred, that is required to be
reported to the Corporation under Section 10(A) of the Exchange Act.
Legal Compliance/General
(15) Review with the Corporations counsel, any legal matter that could have a significant
impact on the Corporations financial statements.
(16) Report through its Chairperson to the Board following meetings of the Audit Committee.
(17) Maintain minutes or other records of meetings and activities of the Audit Committee.
(18) Oversee the Corporations procedure and process for the:
(i) Receipt, retention and treatment of complaints received by the Corporation regarding
accounting, internal accounting controls, or auditing matters; and
(ii) Confidential, anonymous submission by employees of the Corporation of concerns regarding
questionable accounting or auditing matters.
***************************
24
EXHIBIT C
VERAMARK TECHNOLOGIES INC.
Code of Business Conduct and Ethics
1. Purpose of Code. The purpose of this Code is to establish guidelines for:
(a) Honest and ethical conduct, including the ethical handling of actual or apparent conflicts
of interest between personal and professional relationships;
(b) Avoidance of conflicts of interest, including disclosure to an appropriate person or
persons identified in the Code of any material transaction or relationship that reasonably could be
expected to give rise to such a conflict;
(c) Full, fair, accurate, timely, and understandable disclosure in reports and documents that
a registrant files with, or submits to, the Securities and Exchange Commission and in other public
communications made by the Company;
(d) Compliance with applicable governmental laws, rules and regulations;
(e) The prompt internal reporting to an appropriate person or persons identified in the Code
of violations of the Code; and
(f) Accountability for adherence to the Code.
2. Complying With Law. All employees, officers and directors of the Company should respect and
comply with all of the laws, rules and regulations of the United States, foreign countries, and the
states, counties, cities and other jurisdictions, in which the Company conducts its business, or
laws, rules and regulations of which are applicable to the Company.
While this Code does not summarize all laws, rules and regulations applicable to the Company
and its employees, officers and directors, certain laws are summarized below. Please consult with
your supervisor or the Companys legal counsel and the various guidelines which the Company has
prepared on specific laws, rules and regulations.
Insider Trading. The Company and its employees, officers and directors must comply with
the insider trading prohibitions applicable to the Company and its employees, officers and
directors. Generally, employees, officers and directors who have access to or knowledge of
confidential or non-public information from or about the Company are not permitted to buy, sell or
otherwise trade in the Companys securities, whether or not they are using or relying upon that
information. This restriction extends to sharing or tipping others about such information
especially since the individuals receiving such information might utilize such information to trade
in the Companys securities. In addition, the Company has implemented trading restrictions to
reduce the risk, or appearance, of insider trading.
Company employees, officers and directors are directed to the Companys Insider Trading Policy
or the Companys legal counsel if they have questions regarding the applicability of such insider
trading prohibitions.
Foreign Corrupt Practices. The U.S. Foreign Corrupt Practices Act prohibits giving
anything of value, directly or indirectly, to foreign government officials or foreign political
candidates in order to obtain or retain business. It is strictly prohibited to make illegal
payments to government officials of any country. In addition, the U.S. government has a number of
laws and regulations regarding business gratuities which may be accepted by U.S. government
personnel. The promise, offer or delivery to an official or employee of the U.S. government of a
gift, favor or other gratuity in violation of these rules
25
would not
only violate Company policy but could also be a criminal offense. State and local governments, as
well as foreign governments, may have similar rules. Your supervisor or the Companys legal
counsel can provide guidance to you in this area.
Licensed Third Party Software. Unauthorized duplication of copyrighted computer software
violates the law and is contrary to the Companys standards of conduct. The Company disapproves of
such copying and recognizes the following principles as a basis for preventing its occurrences:
|
w |
|
The Company will neither engage in nor tolerate the making or using of unauthorized
software copies under any circumstances. |
|
|
w |
|
The Company will provide legally acquired software to meet its legitimate software
needs in a timely fashion and in sufficient quantities for all of the Companys computers. |
|
|
w |
|
The Company will comply with all license or purchase terms regulating the use of any
software the Company acquires or uses. |
|
|
w |
|
The Company will enforce strong internal controls to prevent the making or using of
unauthorized software copies, including effective measures to verify compliance with these
standards and appropriate disciplinary measures for violation of these standards. |
It is the Companys policy that third party developed software may be used to conduct Company
business only if it is (i) authorized and licensed for use by the Company; or (ii) is in
the public domain and available for use without royalty by the Company. This policy applies to all
Company employees and to all contractors working on the Companys premises or computers.
All software licensed for Company use must be ordered through the Companys purchasing department
or approved in writing in advance. Employees will not be reimbursed for software purchased or
obtained through other channels.
3. Conflicts Of Interest. All employees, officer and directors of the Company should be scrupulous
in avoiding a conflict of interest with regard to the Companys interests. A conflict of
interest exists whenever an individuals private interest interferes or conflicts in any way (or
even appear to interfere or conflict) with the interest of the Company. A conflict situation can
arise when an employee, officer or director takes actions or has interests that make it difficult
to perform his or her Company work objectively and effectively. Conflict of interest may also
arise when an employee, officer or director, or members of his or her family, receives improper
personal benefits as a result of his or her position in the Company, whether received from the
Company or a third party. Loans to, or guarantees of obligations of, employees, officers and
directors and their respective family members may create conflicts of interest. Federal Law
prohibits loans to directors and executive officers under certain circumstances.
The purpose of business entertainment and gifts in a commercial setting is to create good will
and sound working relationships, not to gain unfair advantage with customers. No gift or
entertainment should be offered, given, provided or accepted by any Company employee, family member
or an employee or agent unless it: (a) is not a cash gift, (b) is consistent with customary
business practices, (c) is not excessive in value, (d) cannot be construed as a bribe or payoff;
and (e) does not violate any laws or regulations. Please discuss with your supervisor or the
Companys legal counsel any gifts or proposed gifts which you are not certain are appropriate.
It is almost always a conflict of interest for a Company employee to work simultaneously for a
competitor, customer or supplier. You are not allowed to work for a competitor, as a consultant or
board member. The best policy is to avoid any direct or indirect business connection with the
Companys customers, suppliers or competitors, except on the Companys behalf.
Conflicts of interest are prohibited as a matter of Company policy, except under guidelines
approved by the Board of Directors or committees of the Board. Conflicts of interest may not
always be clear-cut, so if you have a question, you should consult with your supervisor or the
Companys legal counsel.
26
4. Corporate Opportunity. Employees, officers and directors are prohibited from (a) taking for
themselves personally opportunities that properly belong to the Company or are discovered through
the use of Company property, information or position; (b) using Company property, information or
position for personal gain; and (c) competing with the Company. Employees, officers and directors
owe a duty to the Company to advance its legitimate interest when the opportunity to do so arises.
5. Confidentiality. Employees, officers and directors of the Company must maintain the
confidentiality of confidential information entrusted to them by the Company or its suppliers or
customers, except when disclosure is authorized by the Companys legal counsel or required by laws,
regulations or legal proceedings. Whenever feasible, employees, officers and directors should
consult their supervisor or the Companys legal counsel if they believe they have a legal
obligation to disclose confidential information. Confidential information includes all non-public
information that might be of use to competitors of the Company, or harmful to the Company or its
customers if disclosed.
6. Fair Dealing. Each employee, officer and director should endeavor to deal fairly with the
Companys customers, suppliers, competitors, officers and employees. None should take unfair
advantage of anyone through manipulation, concealment, abuse of privileged information,
misrepresentation of material facts or any other unfair dealing practice.
The Company seeks to outperform its competition fairly and honestly. The Company seeks
competitive advantages through superior performance, never through unethical or illegal business
practices. Stealing proprietary information, possessing trade secret information that was obtained
without the owners consent, or inducing such disclosures by past or present employees of other
companies is prohibited.
7. Protection And Proper Use Of Company Assets. All employees, officers and directors should
protect the Companys assets and ensure their efficient use. Theft, carelessness, and waste have a
direct impact on the Companys profitability. All Company assets should be used only for
legitimate business purposes.
8. Accounting Matters. The Companys policy is to comply with all applicable financial reporting
and accounting regulations applicable to the Company.
All of the Companys books, records, accounts and financial statements must be maintained in
reasonable detail, must appropriately reflect the Companys transactions and must conform both to
applicable legal requirement and to the Companys system of internal controls. Unrecorded or off
the books funds or assets should not be maintained unless permitted by applicable law or
regulation.
Records should always be retained or destroyed according to the Companys record retention
policies. In accordance with those policies, in the event of litigation or governmental
investigation please consult with your supervisor or the Companys legal counsel.
If any employee, officer or director of the Company has concerns of complaints regarding
questionable accounting or auditing matters of the Company, then he or she is encouraged to submit
those concerns or complaints (anonymously, confidentially or otherwise) to the Board of Directors
of the Company a set forth in the Section 10 Reporting Any Violations.
9. Public Company Reporting. As a public company, it is critical importance that the Companys
filings with the Securities and Exchange Commissions be accurate and timely. Depending on their
position with the Company, an employee, officer or director may be called upon to provide necessary
information to assure that the Companys public reports are complete, fair and understandable. The
Company expects employees, officers and directors to take this responsibility very seriously and to
provide prompt accurate answers to inquiries related to the Companys public disclosure
requirements.
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10. Reporting Any Violations. The Company takes its responsibility to comply with its Code very
seriously and has taken steps to prevent, detect, and correct violations. However, to be
successful the Code requires the collective participation of every individual within the Company.
Employees are encouraged to talk to supervisors, managers or other appropriate personnel about
observed illegal or unethical behavior and, when in doubt, about the best course of action in a
particular situation. Employees, officers and directors who have questions about this Code, are
concerned that violation of this Code or that other illegal or unethical conduct by employees,
officers or directors of the Company have occurred or may occur, should contact their supervisors.
If they do not believe it appropriate or are not comfortable approaching their supervisors about
their concerns or complaints, they should contact the Board of Directors of the Company by e-mail
at a confidential email box named Compliance on the corporate network or by land mail at Veramark
Technologies, Inc., Attention: Board of Directors/Code of Conduct, 3750 Monroe Avenue, Pittsford,
New York 14534.
Reports may be anonymous but should include sufficient facts so that Veramark can conduct a
proper investigation. All reports will be promptly investigated and appropriate corrective action
will be taken if warranted by the investigation.
All reports will be treated confidentially, subject to its duties arising under applicable
law, regulations and legal proceedings.
All reports received by supervisors must be immediately reported to the Board of Directors of
the Company.
It is every employees, officers and directors responsibility to report suspected violations
as set forth above. Failure to report knowledge of suspected violations of this Code may result in
disciplinary action against those who fail to report.
11. Violations and Investigations.
All reports of violations of this Code will be promptly and thoroughly investigated by the
Company. If any employee, officer or director is found to have violated this Code, appropriate
action will be taken, including termination of employment or criminal prosecution.
12. No Retaliation. The Company will not permit retaliation of any kind by or on behalf of the
Company and its employees, officers and directors against good faith reports or complaints of
violations of this Code or other illegal or unethical conduct.
13. Training. From time to time the Company will implement such procedures for the regular
distribution, training and regular communication to employees of the Code and the Companys
accounting and financial controls policies, in order to encourage employee reports of concerns on
an on-going basis.
14. Amendment, Modification And Waiver
This Code may be amended, modified or waived by the Companys Board of Directors, subject to
the disclosure and other provisions of the Securities Exchange Act of 1934, and the rules there
under and other applicable rules.
***************************
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ISAAC KAGAN
C/O AMERICAN STOCK TRANSFER AND CO. 6201 15TH AVENUE
BROOKLYN, NY 11219
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VOTE BY INTERNET - www.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic
delivery of information up until 11:59 P.M. Eastern Time the day before
the cut-off date or meeting date. Have your proxy card in hand when you
access the web site and follow the instructions to obtain your records and
to create an electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE SHAREHOLDER COMMUNICATIONS
If you would like to reduce the costs incurred by Veramark Technologies, Inc. in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access shareholder communications electronically in future years.
VOTE BY PHONE - 1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Veramark Technologies, Inc., c/o ADP, 51 Mercedes Way, Edgewood, NY 11717.
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TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
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VERTE1
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KEEP THIS PORTION FOR YOUR RECORDS |
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DETACH AND RETURN THIS PORTION ONLY |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
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VERAMARK TECHNOLOGIES, INC. |
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Vote on Directors
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1.
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Election of Directors:
NOMINEES: 01) Charles A. Constantino
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For
All
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Withhold
All
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For All
Except
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To withhold authority to vote for any individual
nominee(s), mark For All Except and write
the nominees name on the line below.
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02) John E. Gould |
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03) Michael R. Holly |
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04) David G. Mazzella |
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05) Andrew W. Moylan |
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06) William J. Reilly |
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Vote on Proposals |
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For |
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Against |
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Abstain |
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2.
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Ratification of the appointment of Rotenberg & Co. LLP as auditors for the year ending December 31, 2007
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At their discretion, the Proxies are authorized to vote upon such other matters as may properly come before the meeting. The undersigned hereby revokes all proxies related to the Annual Meeting. |
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This proxy will be voted as specified. If this Proxy is signed and no direction is given, the shares represented will be voted FOR Proposals 1 and 2 and will be voted in the discretion of the Proxies named herein with respect to any matters referred to in proposal 3.
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PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY IN THE ENCLOSED ENVELOPE.
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Note: Please sign exactly as your name or names appear(s) on this Proxy.
When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
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Signature
[PLEASE SIGN WITHIN BOX]
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Date
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Signature (Joint Owners)
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Date |
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VERAMARK TECHNOLOGIES, INC.
MAY 21, 2007
Please date, sign and
mail your proxy card in the
envelope provided as soon as possible.
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VERAMARK TECHNOLOGIES, INC. |
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THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS PROXY FOR THE ANNUAL MEETING OF SHAREHOLDERS MAY 21, 2007
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The undersigned hereby appoints David G. Mazzella and John E. Gould, and each of them with full power of substitution, as proxies to vote, as designated on the reverse side of this proxy card, all of the shares of common stock of Veramark Technologies, Inc. which the undersigned is entitiled to vote at the Annual Meeting of the Shareholders of the Company, and at any adjournments thereof, upon the
matters set forth in the notice and proxy statement.
(Continued and to be signed on the reverse side)